In-Demand Administration support / reception Jobs in Melbourne, Vic

Administrative Officer
Austin Health —Heidelberg VIC
- Full-time
- Administrative experience
- Communication skills
- Time management
- Health insurance
2h
Practice Manager/Senior Receptionist Physiotherapy Clinic
Bundoora Physiotherapy Clinic —Bundoora VIC
- $65,000 - $80,000 a year
- Full-time
- Customer service
- Administrative experience
- Clinic
Quick Apply
14d
Receptionist
VetPartners —Malvern East VIC
- Full-time
- Customer service
- Front desk
- Time management
Quick Apply
5d
Library Support/ IT Support
Victorian Government —Melbourne VIC
- Full-time
- Senior Secondary Certificate of Education
- Communication skills
4d
Medical Receptionist
Avant —Box Hill VIC
- Full-time
- Customer service
- Medical office experience
- Administrative experience
- Employee assistance program
11d
Barista/Customer Service Representative
Cubes.Co —Hawthorn VIC
- Full-time
- Hospitality
- Customer service
- Microsoft Office
Quick Apply
Senior Representative, Logistics & Transportation
Cencora —Melbourne VIC
- Full-time
- Senior Secondary Certificate of Education
- Education
- No degree
4h
Office Manager
Markel Australia PTY Ltd. —Melbourne VIC
- Full-time
- Office experience
Quick Apply
Deputy Practice Manager - HC - Practice Support
Advara HeartCare —Balwyn VIC
- Full-time
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
- Parental leave
10d
Resident Services Coordinator
Ryman Healthcare —Wheelers Hill VIC
- Full-time
- Customer service
- Administrative experience
- Organisational skills
11d
Senior Patient Services Officer
GenesisCare —Malvern VIC
- Full-time
- Microsoft Office
- Administrative experience
- Supervising experience
- Parental leave
- Gym membership
12d
ES1-4 Office & HR Manager
Victorian Government —Melbourne Western Suburbs VIC
- Full-time
- Customer service
- Administrative experience
- Human resources
11d
Dental Assistant
North Richmond Community Health —Richmond VIC
- $34.22 an hour
- Part-time
- Clinic
- Organisational skills
- Communication skills
3d
Practice Manager
The Local Doctor —Diamond Creek VIC
- From $100,000 a year
- Full-time
- Administrative experience
- Budgeting
- In-person
Quick Apply
6d
Out of School Care Assistant
Victorian Government —Melbourne Northern Suburbs VIC
- Part-time
- Bilingual
- Spanish
- First Aid Certification
9d
Second In Charge | Highett | Full Time
For Health Group —Highett VIC
- Full-time
- Management
- Customer service
- Computer skills
Practice Coordinator
Centre 4 Health —Caulfield South VIC
- $65,000 - $72,000 a year
- Full-time
- In-person
- Business
- Employee discount
Quick Apply
GP Clinic Practice Manager
Camberwell Medical Group —Camberwell VIC
- $27.51 - $45.00 an hour
- Part-time
- Microsoft Word
- Microsoft Excel
- First Aid Certification
Quick Apply
HR Manager
Victorian Government —Melbourne Western Suburbs VIC
- Full-time
- Google Suite
- Administrative experience
- Senior Secondary Certificate of Education
- Parental leave
13d
Shelter Veterinary Nurse
The Lost Dogs Home —North Melbourne VIC
- Part-time
- Private practice
- Nursing
- Clinic
- Employee assistance program

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Administrative Officer

Austin Health -
Heidelberg VIC

Apply Now

Job Details

Full-time
2 hours ago

Benefits

Health insurance
Transportation links
Salary packaging

Qualifications

Administrative experience
Working with Children Check
Communication skills
Time management

Full Job Description

Reference Number: 6006
Category: Administration and Support
Department: Planned Procedures, Endoscopy & Endoscopy Services
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Are you a current Austin Health employee?

If yes, please log in to the Austin Health careers website via ‘Employee Login’ using your network login details to search, view and apply for all career opportunities available.

Austin Health is the major provider of tertiary health services, health professional education and research across three campuses in the north-east of Melbourne and statewide. We have a highly engaged, diverse and collaborative workforce that is unified by our goal to help people live healthy and fulfilled lives.

About Surgery, Anaesthesia & Procedural Medicine (SAPM) division

The Division of Surgery, Anaesthesia & Procedural Medicine (SAPM) is responsible for the management and coordination of surgery, gastroenterology and cardiology services.

About the role

As an Administration Officer, you will join a highly skilled team supporting the administrative operations of the Austin and Repatriation Centre Operating Suites.

A regular day will see you:
Provide administration support to all areas within The Surgery Centre and Austin Operating Suites. Theatre Reception, Ward Clerks (various wards), Admissions (multiple areas. inc. patient documentation prep) Recovery/SurgiNet Superuser.
Make timely appointments and distribute discharge information to patients and GP’s, where relevant.
Prioritise workloads and manage competing demands.
Maintain clinical files in accordance with relevant policies and legislation, including pre-admissions, discharge, and admission of patients, both from other wards and directly
Screen and appropriately prioritise all telephone calls and enquiries.

About you

As a full time Administration Officer, You will be someone who has excellent communication skills, with a strong commitment to excellence in patient care. You’ll bring energy and drive to your work, and have a keen interest in developing your skillset.

To be successful in this role, you'll bring with you:
Proven effective communication skills both verbal and written.
Ability to work autonomously and as a member of a dynamic team.
Well-developed time management skills and ability to prioritise tasks.
Ability to problem solve and be self-motivated.
Demonstrated ability to work in a complex and changing environment.

Our benefits

Working at Austin Health means enjoying a strong sense of purpose, engaging in meaningful work every day. Our people also receive a variety of rewarding benefits, including:

Greater take-home pay through generous salary packaging, for living expenses, meals, and holiday accommodation.
A suite of wellness initiatives designed to support you, including discounted fitness memberships and special offers on health insurance, and a comprehensive wellbeing program.
Onsite childcare at Austin Hospital, easy access via public transport and car parking options.
Mentoring and career development opportunities.

Work with us!

We are committed to cultural safety and health equity for Aboriginal and/or Torres Strait Islander People. We celebrate, value, and include people of all backgrounds, genders, identities, cultures, bodies, and abilities. We welcome and support applications from talented people identifying as Aboriginal and/or Torres Strait Islander, people with disability, neurodiverse people, LGBTQIA+ and people of all ages and cultures.

If you feel this role is right for you, we encourage your early application. Even if you don’t meet every single requirement, we encourage you to apply. What matters most is your passion, your drive and your willingness to learn and contribute. Applications will be reviewed as they are received, and interviews may take place prior to the closing date. This means we reserve the right to close a job ad prior to the advertised closing date.

All appointments are made subject to a satisfactory National Police Check and if required, a Working With Children Check. Austin Health is a child safe organisation, committed to upholding the rights, safety, and wellbeing of children and young people in line with Child Safe Standards. If you require any reasonable adjustments to the recruitment process, you are welcome to reach out to the hiring manager: Mikki Rowan, Elective Admissions and Operating Suite Admin Manager at [email protected].

Interested in finding out more about this opportunity? Read the position description for further details.

Application closing date: Sunday 6 September 2026

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Apply Now

Refine Your Search

administration support / reception jobs in melbourne, vic

Administrative Officer

Practice Manager/Senior Receptionist Physiotherapy Clinic

Receptionist

Library Support/ IT Support

Medical Receptionist

Barista/Customer Service Representative

Senior Representative, Logistics & Transportation

Office Manager

Deputy Practice Manager - HC - Practice Support

Resident Services Coordinator

Senior Patient Services Officer

ES1-4 Office & HR Manager

Dental Assistant

Practice Manager

Out of School Care Assistant

Second In Charge | Highett | Full Time

Practice Coordinator

GP Clinic Practice Manager

HR Manager

Shelter Veterinary Nurse

I want to receive the latest job alert for administration support / reception in melbourne, vic

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