In-Demand Administration Jobs in Broadbeach, Qld

Administrative Assistant – Psychology Practice
Employment Hero —Broadbeach Waters QLD
- $32 - $34 an hour
- Part-time
- Doctoral degree
- Master's degree
- Administrative experience
12h
Front Office Host/PBX
Hyatt Regency Aruba Resort, Spa and Casino —Palm Beach QLD
- Weekend availability
- Communication skills
- Office experience
- Flexible schedule
Corporate Receptionist
Findex —Gold Coast QLD
- Full-time
- Microsoft Office
- Organisational skills
- Computer skills
10d
Front Office Coordinator
UC Dental —Upper Coomera QLD
- Customer service
- Administrative experience
- Communication skills
Full Time Housekeeping Room Attandance / Receptionist
Peninsular Gold Coast —Surfers Paradise QLD
- $27 - $31 an hour
- Full-time
- Hospitality
- Front desk
- Cleaning
Quick Apply
1d

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Front Office Host/PBX
Hyatt Regency Aruba Resort, Spa and Casino —Palm Beach QLD
Other duties may include processing forms of payment and responding to guest inquiries. Experience and a thorough understanding of front-office operations.

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Administrative Assistant – Psychology Practice

Employment Hero -
Broadbeach Waters QLD

Apply Now

Job Details

Permanent | Part-time
$32 - $34 an hour
12 hours ago

Qualifications

Doctoral degree
Master's degree
Administrative experience
Calendar management
Front desk
AI

Full Job Description

AI Job Summary

Experience providing administrative and reception support in psychology/medical/allied health or similar services.
Experience managing appointments and clinician calendars using practice management software (e.g., Cliniko).
Experience processing payments and Medicare/health fund rebates and other billing administration.

Role Type

On-site • Permanent • Part-time • Mid-level Senior

Pay Rate

$32 AUD – $34 AUD (Hour)

Description

Administrative Assistant – Psychology Practice

MindTree Psychology | Mermaid Beach Permanent part-time | 25–30 hours per week

$32–$34 per hour + superannuation, depending on experience

About MindTree Psychology

MindTree Psychology is a boutique psychology practice located in Mermaid Beach, providing evidence-based psychological services to individuals, couples, families and organisations.

We are looking for a warm, organised and capable Administrative Assistant to join our team and help support the day-to-day administration of the practice.

This is a part-time role of approximately 25–30 hours per week, with some flexibility around the specific days and hours for the right person.

About the role

Working alongside our Practice Director and clinical team, you will provide administrative and reception support to help ensure the practice operates smoothly and our clients receive a welcoming, professional experience.

The role will include a range of responsibilities such as:

Welcoming clients and providing friendly, professional reception support
Answering telephone and email enquiries and assisting clients with bookings
Managing appointments and clinician calendars through Cliniko
Processing payments, Medicare and health fund rebates and other billing administration
Manage incoming and outgoing mail, ensuring timely distribution and dispatch.
Maintaining accurate and confidential client records
Assisting with client correspondence, referrals and administrative follow-up
Supporting clinicians with day-to-day administrative tasks
Monitoring and responding to enquiries and assisting with new client intake
General office administration, including filing, data entry and maintaining practice systems
Assisting with the smooth day-to-day running of the practice
Providing general administrative support to the Practice Director and wider team as required

Confident communicating with clients, clinicians, and external stakeholders, including providing clear and concise information.

Comfortable learning and working across different software and practice systems, with a methodical approach to system adoption.

We are looking for someone who is:

Warm, approachable and professional
Highly organised and able to manage competing priorities
Previous experience in a psychology, medical, allied health, or other professional services environment is highly regarded, particularly experience with practice management software, Medicare, private health insurance, or client administration.
Confident communicating with clients, clinicians and external stakeholders
Attentive to detail and committed to maintaining confidentiality
Comfortable learning and working across different software and practice systems
Calm and professional when dealing with sensitive or sometimes challenging situations
A genuine team player who takes pride in contributing to a positive workplace

Previous experience in a psychology, medical, allied health or other professional services environment would be highly regarded, particularly experience with practice management software, Medicare, private health insurance or client administration.

Experience with Cliniko, HICAPS or Medicare/PRODA would be advantageous, but is not essential as training will be provided.

What we offer

Permanent part-time employment of approximately 25–30 hours per week
A supportive and professional team environment
A beautiful boutique practice in Mermaid Beach
Variety in the role rather than a purely reception-based position
The opportunity to work alongside an experienced team of psychologists
Training and support to become familiar with our systems and processes
$32–$34 per hour + superannuation, depending on experience

If you are an organised, personable administrator who enjoys working with people and would like to be part of a warm and professional psychology practice, we would love to hear from you.

To apply: Please submit your resume and a brief cover letter outlining your experience and availability.

Company Overview

MindTree Psychology is a boutique Clinical Psychology practice in the heart of Mermaid Beach, Gold Coast. Since 2016 we’ve been guided by three things: professional excellence, compassion, and respect, both for our clients and for each other. What sets us apart is the calibre of our team. Our practitioners are qualified Clinical Psychologists, Doctorate and Masters-level clinicians who have completed the most demanding training pathway in the profession. We pair gold-standard research with warmth, presence, and a deep respect for each person’s individual story, because we believe effective therapy begins with an authentic relationship. Our culture is collaborative rather than competitive. Psychologists here are supported by a dedicated administrative team, offered personalised career coaching, and actively encouraged to shape new services in the areas they’re most passionate about. We build caseloads around clinical interests, not just availability. Our purpose-built practice reflects the same care we bring to our work: light-filled consulting rooms with hinterland views, designed for calm and ease, just 400m from the beach. Growing minds. Nurturing wellbeing. If that resonates with how you practise, we’d love to hear from you.

Apply Now

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administration jobs in broadbeach, qld

Administrative Assistant – Psychology Practice

Front Office Host/PBX

Corporate Receptionist

Front Office Coordinator

Full Time Housekeeping Room Attandance / Receptionist

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