Join Oseca – Empowering Wellbeing, Building Thriving Communities
Position: Executive Support Officer
Location: Mandurah, WA
Employment type: Part-time, 22.5 hours a week, 0.6 FTE
Permanent contract
About Us
At Oseca, we believe wellbeing is key to thriving communities. As a Not-for-Profit, community-based organisation, we empower individuals to achieve optimal health through compassionate, inclusive services that break down barriers to care. Whether it’s preventive care, education, or tailored wellbeing services, we are here to make a lasting impact on the communities we serve.
Role Purpose
The Executive Support Officer (Administration) provides high-level administrative, coordination, and executive support to the CEO and senior leadership team. The role is critical in enabling effective governance, executive decision-making, and organisational performance within a primary healthcare environment.
The position requires professionalism, discretion, initiative, and a strong understanding of confidentiality, governance, and stakeholder engagement in healthcare and community services.
What You’ll Do
Executive Support
- Provide high-level administrative support to the CEO and senior leadership, including diary management, meeting coordination, and correspondence management.
- Anticipate executive needs and proactively manage priorities to ensure efficient use of executive time.
- Prepare, format, and coordinate executive correspondence, briefs, reports, and presentations.
- Act as the first point of contact for the executive office, ensuring professional, responsive, and respectful communication.
Governance & Board Support
- Coordinate board and executive meetings, including agenda preparation, papers collation, minute-taking, and follow-up of actions.
- Support governance processes in line with organisational policies, funding requirements, and regulatory obligations.
- Maintain accurate and confidential records in accordance with records management and privacy requirements.
Administration & Coordination
- Coordinate executive travel, accommodation, and logistics as required.
- Support corporate administration functions, including executive document control, policy management, and reporting timelines.
- Assist with accreditation, audits, and compliance reporting where required related to corporate functions.
- Monitor deadlines and ensure timely completion of executive and organisational commitments.
Stakeholder Engagement
- Liaise professionally with internal and external stakeholders including clinicians, managers, board directors, community partners, and government agencies.
- Support effective communication between executives and stakeholders while maintaining confidentiality and sensitivity.
- Manage challenging or sensitive interactions with professionalism and sound judgement.
Who You Are
- Diploma of Business Administration, Management or Project Management
- Demonstrated experience providing high-level executive or senior management support.
- Strong organisational, time management, and prioritisation skills in a fast-paced environment.
- Excellent written and verbal communication skills, including preparation of executive-level documentation.
- Demonstrated ability to handle confidential and sensitive information with discretion and integrity.
- Experience supporting governance processes such as board or committee meetings.
- High level of attention to detail and accuracy.
- Strong interpersonal skills with the ability to engage respectfully with diverse stakeholders.
Essential Requirements:
- Current Western Australian Driver’s Licence
- National Police Clearance
- Pre-Employment Health Assessment
Why Work with Us?
This role lets you make a real impact in the South West region while contributing to a purpose-driven organisation. In addition, we offer:
- Salary packaging options as a Health Promotion Charity
- 5 weeks annual leave
- An additional 3 days paid leave between Christmas & New Year
- Ongoing learning and professional development opportunities to support your growth and career progression
- Rewarding career supporting those in need for better health outcomes
How to Apply
Please click on the Quick Apply button and submit a covering letter outlining how you meet the requirements of the role and your resume.
For assistance with your application, please e-mail [email protected].
For more information about Oseca and our work in empowering health and wellbeing, visit www.oseca.com.au
At Oseca we are dedicated to building and retaining a diverse and inclusive workforce that reflects the communities in which we live and work. We encourage applications from people of all backgrounds and experiences.
