Job description
Agency NT Fire and Emergency Services Work unit Secretariat
Job title Senior Secretariat Officer Designation Administrative Officer 7
Job type Full time Duration Ongoing
Salary $117,356 - $126,251 Location Darwin
Position number 47282 RTF 350138 Closing 28/06/2026
Contact officer Jo Murray, Director Secretariat on 08 8985 8370 or [email protected]
About the agency https://pfes.nt.gov.au/
Apply online https://jobs.nt.gov.au/Home/JobDetails?rtfId=350138
APPLICATIONS MUST INCLUDE A ONE-PAGE SUMMARY ABOUT YOU, A DETAILED RESUME AND COPIES OF YOUR TERTIARY
QUALIFICATIONS.
Information for applicants – inclusion and diversity and Special Measures recruitment plans
The NTPS values diversity. The NTPS encourages people from all diversity groups to apply for vacancies and accommodates people with
disability by making reasonable workplace adjustments. If you require an adjustment for the recruitment process or job, please discuss
this with the contact officer. For more information about applying for this position and the merit process, go to the OCPE website.
Aboriginal applicants will be granted priority consideration for this vacancy. For more information on Special Measures plans, go to the
OCPE website.
Primary objective
You will deliver a high-level ministerial liaison and secretariat service for the NT Fire and Emergency Services, including the effective and
timely flow of high-quality information and communication between the department and the Minister’s office, Cabinet office and other
government departments. You will provide support and back-up to the Director Secretariat position, and the role may involve supervision
of junior team positions in the future.
Context statement
The Secretariat Unit coordinates ministerial liaison and secretariat services for the department, serving as the link with the Office of the
Minister for Fire and Emergency Services. The Unit, comprised of the Director Secretariat and Senior Secretariat Officer, is responsible
for recording, allocating, coordinating, monitoring, and maintaining quality control of all ministerial, whole-of-government, Cabinet and
ministerial council advice and documentation. The Unit delivers agency-wide advice and training on preparing, handling and procedures
for ministerial, Cabinet and parliamentary documentation.
Key duties and responsibilities
1. Provide a high quality and timely secretariat support to the agency, including coordination and preparation of ministerial briefs, letters
and advice, Cabinet papers, Cabinet decision implementation and Boards and Committees reports, Legislative Assembly and Estimates
Committee briefs and agency responses to other agency requests.
2. Provide high-level advice and assist with training departmental staff in the preparation of quality ministerial, Cabinet and agency
correspondence, ensuring high standards are met.
3. Maintain effective relationships with departmental staff, the Minister’s offices, Cabinet Office, and other government departments
to strengthen input and meet reporting obligations.
4. Undertake quality assurance and finalisation of ministerial, Cabinet and executive documentation, ensuring accuracy of content,
references, figures, attachments and compliance with required protocols and timeframes.
5. Work collaboratively to identify obstacles in systems, processes and competencies that may inhibit the department in achieving its
objectives and timelines and develop practical solutions to resolve these issues.
6. Contribute to development of guidelines and systems that underpin delivery of effective secretariat services.
Selection criteria
Essential
1. Demonstrated experience in a secretariat or similar role, including a strong understanding of parliamentary, Cabinet, government and
legislative processes and protocols, and experience providing advice on related procedural matters.
2. Demonstrated leadership skills, including ability to be proactive and work positively and enthusiastically to drive outcomes.
3. Well-developed interpersonal and negotiation skills, with the ability to build and maintain effective networks and negotiate with
influence to support the achievement of organisational and government priorities.
4. Highly developed interpersonal, written, and verbal communication skills to influence and negotiate successful outcomes.
5. High-level organisational and time management skills, with demonstrated ability to work independently under pressure, prioritise
competing demands, and meet tight deadlines in a high-pressure, process driven environment.
6. Proven ability to take a proactive and strategic approach to complex and varied issues — analysing situations, identifying risks, problem
solving and finding effective solutions.
7. High-level political acumen and experience in dealing appropriately with matters of a confidential and sensitive nature.
Desirable
1. Willingness to work extended hours if required.
2. Experience in the public sector system.
Further information
The successful applicant must consent to a check by Police of criminal records and intelligence data to confirm they have no significant
criminal history record.
