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Administration Assistant - Projects

Equans -
Mount Waverley VIC

Apply Now

Job Details

Permanent | Full-time

Benefits

Health insurance
Parental leave
Employee assistance program
Employee discount
Paid volunteer leave
Life insurance
Referral program
Insurance services

Qualifications

Microsoft Word
Microsoft Excel
Certificate IV
Certificate III
Administrative experience
Senior Secondary Certificate of Education
Business Administration
Construction
Business
Communication skills

Full Job Description

Administration Assistant - Projects

Offer ID:

85924

Job:

Support Functions / Admin Support

Contract type:

Permanent

Schedule:

Full-Time

Country:

Australia

Administrative Assistant - Projects (VIC) – Electrical and Communications

An excellent opportunity to work within a growing business and be part of the Equans Electrical & Communications team in Victoria.

Location: Fairfield / Mount Waverley
Status: Full-Time Permanent

About Us

Equans Australia & New Zealand delivers smart, multi-disciplinary technical solutions and facility management services that create real value for every stakeholder. We design, install, and maintain critical infrastructure across buildings, cities, and industries—integrating advanced systems and technologies to make communities safer, more connected, and more efficient. Discover how we’re shaping the future at equans.com.au.

Role Purpose

We are seeking a proactive and detail-oriented Project Coordinator to join our Electrical and Communications division in Victoria. Reporting to the Construction Manager, you will play a vital role in supporting the smooth coordination and administrative management of electrical and communications installation projects within construction environments. Your contribution will help ensure that projects are delivered on time, within scope, and to client expectations.

Key Responsibilities

Provide efficient administrative and project coordination support to the Construction Manager and project teams within the Electrical and Communications division.
Act as the primary office contact for clients, ensuring superior and responsive service throughout project delivery.
Prepare, process, and manage project documentation including purchase orders, supplier and client invoicing, and tender submissions in a timely and accurate manner.
Assist with labour and material scheduling, coordinating technician deployment on construction sites for optimal resource utilisation.
Verify technician timesheets for accuracy and ensure timely submission aligned with project timelines.
Proactively resolve project queries and problems within your remit before escalating to management.
Support on-site personnel with operational information and directions provided by the Manager.
Maintain accountability for operational aspects of all projects under the Manager’s scope.
Foster strong relationships with external suppliers and workgroups, including liaising across interstate offices when necessary.
Monitor and maintain compliance of technician licenses and certifications in line with company and regulatory requirements.
Uphold Equans’ commitment to quality, health, safety, and environmental standards.

What you need

1-2 years’ experience in project administration or coordination, preferably within construction or electrical services.
Excellent communication skills to engage effectively with stakeholders at all levels.
Strong customer focus, problem-solving skills, and ability to work collaboratively across teams.
Self-motivated with a high degree of accountability and adaptability to shifting project demands.

Your Skills & Qualifications

Certificate III or IV in Business Administration or related field preferred; Year 12 minimum.
Intermediate proficiency in MS Word and basic skills in Excel essential.

What we offer

Lifestyle & Wellbeing

Life Insurance for employees with TAL Life Limited.
Employee Assistance Program.
Novated Leasing.

Employee Discounts

Discounts on Private Health Insurance with Medibank.

Learning & Development and Recognition

Online Learning with 'My Hub'.
Opportunities for continuous improvement.
Company Service Recognition.
Employee Referral Bonus.

Leave Options

Additional Purchased Leave options
Paid Parental Leave
Paid Study leave.
Paid Volunteer leave.

Next steps

If you are interested in this role, please apply with an up-to-date resume.

Please note that we can only accept applications from those with full, unrestricted working rights in Australia.

Equans is an EEO employer, where all applicants are treated with fairness and respect and have equal access to the opportunities available.

Place:

Workplace : suburb of Mount Waverley, VIC 3149 Australia

Apply Now

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