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Personal Assistant / Secretary for the Department of Endocrinology & Diabetes

St Vincent's Health Australia -
Melbourne VIC

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Job Details

Full-time
$66,768.00 - $73,811.92 a year
14 days ago

Benefits

Salary packaging

Qualifications

Certificate IV
Microsoft Office
Computer skills
Business Administration
Business
Medical terminology

Full Job Description

Job Description:

Excellent benefits including salary packaging
Fitzroy location
Full time, Permanent position available!

About the Role

You will provide high level of administration and support to the Department of Diabetes & Endocrinology and to act as a Personal Assistant to the director (or in his absence to the deputy Director) within the policies, procedures and values of the organisation.

You will support the Director and the Diabetes & Endocrinology Manager

You will provide administrative, financial and clinical support to the Director and the team

You will manage business documentation and reporting for the department by coordinating the flow of correspondence, monitoring incoming correspondence and manage hospital systems to ensure the flow of document preparation

You will ensure that the systems to manage information are highly functional, confidential and meet the needs of the Health Service

The salary for the position ranges from HS2 - HS21 ($66,768 - $73,811.92 per annum).

Your Contribution

Required knowledge and experience are desirable for the following:
Knowledge of health environment
Highly proficient computer skills (Advanced skill in Microsoft Office Packages)
Medical terminology
Previous experience as a Personal Assistant/ Executive Assistant
Certificate IV in Business Administration (desirable)
Current National criminal history check will be required, or willing to obtain

What we Offer

A focus on wellbeing initiatives, with regular events and programs
Confidential, solutions-focused employee counselling
A healthy work/life balance encouraged. Full time employment comes with a monthly Accrued Day Off (additional day off per month!)
Ability to join Fitness Passport - Your pass to an extensive choice of fitness facilities
Salary Packaging – Increase your take home pay!
In the heart of Fitzroy, CBD at our doorstep, close to some of Melbourne’s best cafes, public transport and lots of carparks
Discounts and Promotions always available through our Foundation
Regular opportunities for professional development to assist you to reach your career goals
Culture of continuous improvement

About Diabetes & Endocrinology Department

The SVHM Department of Endocrinology provides inpatient and outpatient care, and consultative services on clinical problems related to diabetes mellitus, general endocrinology, pituitary disorders and metabolic bone disease. It is staffed by a full time Director, a part-time Deputy Director, 18 part time endocrinologists, an endocrine nurse, and a manager of diabetes education services, six diabetes educators, three clinical trial coordinators, two research scientists, three advanced trainee registrars and a resident. The Department actively participates in the teaching program for medical undergraduates, residents and registrars enrolled in advanced training, in clinical and laboratory research in topics related to diabetes mellitus, pituitary disorders, and metabolic bone diseases. Our work is carried out in close liaison with other SVHM units, including the neurosurgery unit, the endocrine surgery unit, the renal unit and the nuclear medicine department.

Working at St Vincent’s
St Vincent’s Hospital Melbourne (SVHM) is a leading teaching, research and tertiary health service. SVHM provides a diverse range of adult clinical services and is driven by values of Compassion, Justice, Integrity and Excellence.

Application
Please attach your resume and cover letter to your application.

Shortlisting for this position will commence immediately. We encourage you to apply promptly as the advertisement may close early should a suitable applicant be sourced.
We encourage applications from people of all backgrounds and abilities. Inclusion is essential to our mission and diversity reflects the community we serve.
Please visit our website, for further information regarding our Aboriginal and Torres Strait Islander Employment at SVHM.
SVHA has a duty of care under work health and safety legislation to eliminate and/or control the risk of transmission of vaccine preventable diseases in healthcare settings. You may therefore be required to undergo mandatory immunisations/vaccinations (including flu vaccinations).
This position is subject to a Victorian government direction regarding vaccination against COVID-19. Successful applicants must meet these vaccination requirements. Please contact us if you would like to know more.

Closing Date:

25 June 2026 11:59pm

Reconciliation Action Plan:

At St Vincent's we acknowledge the importance of creating a work environment that is welcoming, safe, equitable and inclusive for Aboriginal and/or Torres Strait Islander Employees. As part of our Commitment to Reconciliation and Closing the Gap in employment related outcomes, we encourage applications from Aboriginal and Torres Strait Islander Peoples.

For further information, visit https://www.svha.org.au/about-us/reconciliation or get in contact at [email protected]

Apply Now

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