In-Demand Office administrator Jobs in Fortitude Valley, Qld

Facilities Assistant Administrator
Oaks Hotels —Brisbane QLD
- Full-time
- Microsoft Word
- Microsoft Excel
- Customer service
- Health insurance
- Parental leave
Quick Apply
1d
Project Administrator
ALSTOM —Milton QLD
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
- Parental leave
- Gym membership
6d
Network Administration Officer
BlueCare —Springwood QLD
- Full-time
- Management
- Microsoft Office
- In-person
- Health insurance
- Parental leave
Contract Administrator / Program or Project Administrator
JMD Railtech —Brisbane QLD
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
Solar Administration Officer
Halcol Energy —Hendra QLD
- $60,000 - $90,000 a year
- Full-time
- Microsoft Word
- Microsoft Excel
- Writing skills
Relief Administrative Assistant - Coronis Group
Coronis —Lutwyche QLD
- Full-time
- Customer service
- Administrative experience
Project Administrator
Klohn Crippen Berger —Brisbane QLD
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
- Parental leave
Quick Apply
3d
Automotive Service Administrative Assistant
Hycraft Automotive —Clontarf QLD
- From $65,000 a year
- Part-time
- Customer service
- In-person
- Employee discount
Quick Apply
12d
Neighbourhood Administration Officer
BlueCare —Coopers Plains QLD
- Full-time
- Management
- Microsoft Office
- Communication skills
- Health insurance
- Parental leave
Project Administrator
Abergeldie Complex Infrastructure —Brisbane QLD
- ERP systems
- Microsoft Office
- Administrative experience
Assistant Facilities Manager Commercial Office Portfolio
CBRE —Brisbane QLD
- Full-time
- Hospitality
- Customer service
- Office
Senior Contracts Administrator
CPB Contractors —Brisbane QLD
- Full-time
- Microsoft Word
- Microsoft Excel
- Bachelor's degree
Admin Assistant - Korean Speaking
Exant Advisory —Brisbane QLD
- Full-time
- Bilingual
- Writing skills
- Microsoft Office
- Parental leave
- Employee assistance program
Quick Apply
Administrative Assistant
EvaVlog Digital Media Pty Ltd —Brisbane QLD
- $49,900.00 - $86,545.60 a year
- Full-time
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
- Health insurance
- Life insurance
Quick Apply
1d
Office Administrative Assistant
Fix Network —Geebung QLD
- Full-time
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
Quick Apply
1d
Administration Officer - Mental Health
Queensland Government —Brisbane QLD
- Microsoft Word
- Microsoft Excel
- Front desk
23h
Administration Officer
Queensland Government —Brisbane QLD
- Customer service
- Microsoft Office
- Administrative experience
1d
Administration Officer
Brisbane Private Hospital —Brisbane QLD
- $31.36 - $32.21 an hour
- Part-time
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
- Employee assistance program
18h
Office Assistant
Formentera —Brisbane QLD
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
Quick Apply
4d
Admin Officer
Tempe Tyres & Wheel Centre —Coopers Plains QLD
- $26 an hour
- 8 hour shift
- Sales
- Customer service
- Microsoft Office
- Employee discount
Quick Apply
22h

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Facilities Assistant Administrator

Oaks Hotels -
Brisbane QLD

Quick Apply

Job Details

Full-time
1 day ago

Benefits

Birthday leave
Health insurance
Parental leave
Employee assistance program

Qualifications

Microsoft Word
Microsoft Excel
Customer service
Pool maintenance
Microsoft Office
Administrative experience
Data entry
Organisational skills
Communication skills

Full Job Description

Company Description

Minor Hotels is one of Australasia’s largest accommodation providers, managing over 70 properties in the region and a global portfolio of 560 properties across more than 58 countries. Our brands, Anantara, Avani, Oaks, NH Hotels, NH Collection, nhow, and Tivoli, span six continents, including Asia Pacific, the Middle East, Africa, the Indian Ocean, Europe, and South America. Joining Minor means partnering with a diverse, expanding global organisation offering boundless opportunities to thrive and succeed.

Our people are the heart of our success, and we are committed to investing in your skills to support your career growth and advancement. You’ll feel valued as part of a tight-knit team, united in delivering exceptional guest experiences and thriving in a company dedicated to fostering an outstanding workplace culture.

Job Description

Minor Hotels is seeking a motivated and detail-oriented Facilities Assistant Administrator to support the smooth day-to-day operations of our Facilities Department across multiple properties. Full time and Part time available hours available.

This role is ideal for someone who thrives in a fast-paced environment, enjoys variety in their day, and takes pride in delivering organised, efficient, and professional administrative support. Working closely with the Facilities Manager and hotel teams, you will play a key role in ensuring maintenance coordination, contractor management, reporting, and departmental administration are handled seamlessly.

Key Responsibilities Include:

Maintain and manage building compliance documentation, ensuring all statutory, regulatory, and operational records are accurate, up to date, and readily accessible.
Monitor contractor compliance requirements, including licences, insurances, Safe Work Method Statements (SWMS), inductions, and accreditation records.
Coordinate contractor onboarding and site inductions in accordance with building and workplace compliance requirements.
Assist in maintaining compliance registers for fire safety, essential services, workplace health and safety, lift maintenance, pool operations, and other statutory obligations.
Track and coordinate preventative maintenance schedules, service contracts, inspections, and compliance-related activities across the property.
Support the Facilities Manager with defect management, contractor coordination, and follow-up actions to ensure timely completion of works.
Process invoices, purchase orders, and service agreements while maintaining accurate records and supporting budget tracking.
Maintain accurate records, spreadsheets, and reports using Microsoft Office, MyBos, and other property management systems.
Assist in preparing compliance reports, contractor performance reports, and monthly operational updates.
Liaise with contractors, service providers, Body Corporate representatives, residents, and hotel teams to ensure compliance obligations are met and communicated effectively.
Coordinate access arrangements for contractors, auditors, inspectors, and service providers undertaking works within the building.
Maintain filing systems and document control for service agreements, compliance certificates, warranties, manuals, and building records.
Support audits and inspections by preparing documentation and coordinating required information.
Provide general administrative support to the Facilities Department, including correspondence, meeting coordination, record management, and other duties as required.

Qualifications

Successful candidates will have:

Previous experience in an administration, facilities, property, hospitality, or customer service role.
Strong organisational skills with the ability to manage multiple priorities and deadlines.
Excellent written and verbal communication skills.
High attention to detail and accuracy in data entry and reporting.
Intermediate to advanced knowledge of Microsoft Office, particularly Word and Excel.
Ability to work independently while also contributing positively within a team environment.
Professional presentation and a proactive, solutions-focused approach.
Experience coordinating maintenance or contractor schedules will be highly regarded.

Additional Information

At Minor Hotels, we value our people as the heart of our success. Joining Minor means, you’ll enjoy a rewarding package designed to support your professional growth, wellbeing, and work-life balance:

What We Offer:

Career Growth: Learning and development programs to boost your career.
Exclusive Hotel Deals: 50% off stays at Minor Hotels in Australasia; 20% off for friends and family.
Global Perks: International accommodation discounts across our hotel brands.
Retail Rewards: Cashback and discounts at 400+ top retailers in AU/NZ.
Experiences: Discounted entertainment and activities.
Banking and Insurance: Exclusive health insurance offers and workplace banking benefits.
Generous Leave: Parental and birthday leave.
Wellness Boost: EAP and tailored wellness support.

Our people drive the success of our business; We are a dynamic organisation dedicated to delivering exceptional guest experiences. We invest in your skills and foster a workplace culture that celebrates innovation, collaboration, and personal growth.

Currently, we are only accepting applications from candidates who have working rights within Australia or New Zealand.

Quick Apply

Refine Your Search

office administrator jobs in fortitude valley, qld

Facilities Assistant Administrator

Project Administrator

Network Administration Officer

Contract Administrator / Program or Project Administrator

Solar Administration Officer

Relief Administrative Assistant - Coronis Group

Project Administrator

Automotive Service Administrative Assistant

Neighbourhood Administration Officer

Project Administrator

Assistant Facilities Manager Commercial Office Portfolio

Senior Contracts Administrator

Admin Assistant - Korean Speaking

Administrative Assistant

Office Administrative Assistant

Administration Officer - Mental Health

Administration Officer

Administration Officer

Office Assistant

Admin Officer

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