Associated Christian Schools (ACS) is a vibrant network of around 40 Christian schools, comprising thousands of staff and teachers serving nearly 30,000 students across Queensland. It is united by a shared commitment to Christ-centred education for the common good. ACS exists to support the growth of Christian schools through advocacy, professional development, leadership support and collaborative partnerships.
Organisation: Associated Christian Schools (for more, see our Strategic Plan here)
Position Type: Part-time, 2 days per week
Salary: $25,000 per annum
Reports to: Executive Director
Works closely with: Executive Officer / Event & Operations Manager
Location: Mondays at the ACS Office – 189 Grey St., South Brisbane – with the second day flexible in time and location. There will be some event-based work as required.
Position Purpose
The Executive Assistant & Visual Media Coordinator provides flexible administrative, executive, event, communications, and visual media support to the ACS team.
This role has two main functions. First, the role supports the Executive Director through executive assistant duties, including diary coordination, travel booking, paperwork, meeting preparation, appointments, and general administrative support. Second, the role supports the Executive Officer / Event & Operations Manager with visual media, communications, event administration, and smaller operational tasks, enabling greater focus on strategy execution, operations, and stakeholder engagement.
The role is suited to a highly organised, adaptable, service-minded person who is comfortable moving between executive support, event assistance, communications tasks (also ethically leveraging AI tools), and creative media production. ACS has a significant annual events calendar, including webinars, symposiums, retreats, board and finance meetings, study tours, and major leadership events, so practical event support is an important part of the role.
Key Responsibilities
1. Executive Assistant Support to the Executive Director
The role will provide day-to-day administrative and organisational support to the Executive Director, including:
- Managing calendar appointments, meeting bookings, and diary coordination.
- Booking flights, accommodation, transport, and other travel arrangements.
- Preparing, formatting, filing, and organising documents, forms, correspondence, and paperwork.
- Assisting with meeting preparation, agendas, notes, reminders, and follow-up actions.
- Liaising with schools, stakeholders, partners, and guests as required.
- Supporting administrative workflows so the Executive Director can focus on leadership, advocacy, relationship-building, and strategic priorities.
- Handling confidential and sensitive information with discretion.
- Providing general executive support similar to a school Principal’s EA, where the role may include a wide variety of practical, administrative, and relational tasks.
As part of a small team, the role will assist wherever needed with practical administrative and operational tasks, including:
- Maintaining files, folders, records, templates, and administrative systems.
- Supporting invoices, receipts, forms, spreadsheets, and basic data entry where required.
- Helping improve administrative processes and reduce duplication.
- Supporting special projects as directed by the Executive Director or Executive Officer.
2. Event Administration and On-the-Day Support
The role will assist with ACS events before, during, and after delivery. This may include:
- Helping prepare event materials, name tags, gift bags, and printed resources.
- Assisting with event registrations and responding to attendee queries.
- Supporting setup and pack-down where needed.
- Helping manage the registration table at events.
- Welcoming attendees and providing practical support to guests, speakers, and ACS staff.
- Supporting post-event administration, including feedback forms, attendance records, and follow-up emails.
- Helping ensure events are delivered professionally, smoothly, and in line with ACS expectations.
3. Visual Media Coordination
The role will support the Executive Officer with visual media and creative content, including:
- Editing videos for events, social media, presentations, Podcasts and other communications.
- Creating graphics for digital and print use, including but not limited to: slides, flyers, promotional material, and event visuals.
- Preparing visual assets for email campaigns, website updates, social media, and event promotion.
- Maintaining consistency with ACS branding, tone, and visual standards.
4. Communications and Marketing Administration
The role will assist with smaller communications and marketing tasks, including:
- Assisting with responses to basic email queries about ACS events, registrations, and event information.
- Assisting with event-related email communications.
- Helping prepare newsletters, event reminders, and promotional copy.
- Updating contact lists, registration information, and communications records.
- Supporting social media scheduling and basic content preparation.
- Assisting with proofreading, formatting, and quality-checking communications.
- Helping ensure member schools and stakeholders receive timely, accurate, and professional communication.
Required Skills and Attributes
The successful candidate will ideally demonstrate:
- Strong organisational and administrative skills.
- Ability to manage multiple small tasks with accuracy and follow-through.
- Professional written and verbal communication.
- Warm, service-focused manner when dealing with schools, guests, and stakeholders.
- Discretion and confidentiality.
- Flexibility and willingness to help across a wide range of tasks.
- Good attention to detail.
- Confidence using a variety of digital programs including Microsoft Office, email, calendars, spreadsheets, and shared files.
- Graphic design capability, such as Adobe, or similar.
- Video editing capability, such as Premiere Pro.
- Ability to work independently while also supporting a small team.
Desirable Experience
Experience in one or more of the following would be helpful:
- Executive assistant, personal assistant, school administration, office administration, or reception.
- Event administration or event support.
- School, not-for-profit, church, or member-based organisation environment.
- Communications or marketing administration.
- Graphic design, video editing, social media, or digital content creation.
- Working with senior leaders, principals, boards, or executive teams.
Expected Outcomes
Success in this role will include:
- The Executive Director is well supported with appointments, travel, paperwork, and administrative follow-up.
- The Executive Officer has more capacity to focus on strategy, operations, and event leadership.
- Event administration is smoother and more responsive.
- Visual media and communications outputs are produced more consistently.
- The wider ACS team is better supported across events and administration.
How to Apply
Applications should include:
- A cover letter addressing how you meet the knowledge, experience and requirements of the role and your Christian cultural alignment within the mission and ethos of Associated Christian Schools
- Your Resume
- The names and contact details of two professional referees
For further information please contact for a confidential discussion.
To apply, please email all the required aplication materials to [email protected] – Applications close: 19 June 2026
Only complete applications which include all required documents will be considered.
Pay: $26,000.00 per year
Work Location: Hybrid remote in South Brisbane QLD 4101
