In-Demand Executive assistant/office Jobs in Parramatta, Nsw

Executive Assistant & Business Support
Alcon —Macquarie Park NSW
- Full-time
- Office
- Microsoft Office
- Education
- Opportunities for advancement
Assistant Project Officer
Museums of History NSW —Sydney NSW
- $102,936 - $113,579 a year
- Call employer
- Administrative experience
13h
Executive Assistant Manager
AccorHotel —Sydney Olympic Park NSW
- Full-time
- Management
- Communication skills
Quick Apply
Executive Assistant | Corporate Operations Group
Macquarie Group Limited —Sydney NSW
- Microsoft Office
- Administrative experience
Executive Assistant
Minetek —North Sydney NSW
- Full-time
- Microsoft Powerpoint
- Microsoft Word
- CRM software
Quick Apply
10d
Practice Executive (Senior Legal Secretary/Executive Assistant)
Ashurst LLP —Sydney NSW
- Full-time
- Administrative experience
- Organisational skills
- Communication skills
- Health insurance
- Parental leave
Operations Manager / Executive Assistant
Stone Real Estate —Crows Nest NSW
- Sales
- Communication skills
- Time management
Executive Assistant, Infrastructure
OMERS —Sydney NSW
- Full-time
- Customer service
- Microsoft Office
- Communication skills
4d
Travel Product Coordinator at First Class Travel
Firstclass.com.au —Sydney NSW
- Part-time
- Hybrid work
- Microsoft Excel
- Sales
- Customer service
- Opportunities for advancement
- Referral program
APAC Sales Channel & Strategic Partnerships Manager
Wolters Kluwer —Macquarie Park NSW
- Full-time
- Hybrid work
- Sales
- Presentation skills
- AI
- Work from home
- Parental leave
After Hours International Airfare Consultants
Firstclass.com.au —Sydney NSW
- Part-time
- Hybrid work
- Microsoft Excel
- Sales
- Customer service
- Opportunities for advancement
- Referral program
Executive Assistant - Group Finance
Ramsay Health Care —St Leonards NSW
- Full-time
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
- Referral program
Quick Apply
Media Implementation Account Manager (Activation)
Omnicom Group —Sydney NSW
- Full-time
- Communication skills
- Parental leave
Receptionist
New College —Kensington NSW
- $65,000 - $70,000 a year
- Full-time
- Microsoft Office
- Databases
- University
20h
Executive Assistant, Global Corporate & Investment Banking, Sydney, Australia
Bank of America —Sydney NSW
- Full-time
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
Legal Executive Assistant - Tax
MinterEllison —Sydney NSW
- Full-time
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
Media Implementation Account Director (Activation)
Omnicom Group —Sydney NSW
- Full-time
- Parental leave
Assistant Manager, Audit, Risk and Integrity (Integrity lead)
Commonwealth Director of Public Prosecutions (CDPP) —Sydney NSW
- $121,755 - $132,713 a year
- Analysis skills
- Communication skills
- Employee assistance program
10d
Senior Executive Assistant to General Manager
Waverley Council —Bondi Junction NSW
- Full-time
- Communication skills
- Employee assistance program
- Gym membership
8d
Executive Assistant - Expression of Interest
NV Employment Pty Ltd —Lilyfield NSW
- $60,000 - $800,000 a year
- Part-time
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Outlook
Quick Apply

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executive assistant/office jobs near parramatta, nsw

Executive Assistant & Business Support

Alcon -
Macquarie Park NSW

Apply Now

Job Details

Full-time

Benefits

Opportunities for advancement

Qualifications

Microsoft Office
Education
Bachelor's degree
Business
Office experience

Full Job Description

At Alcon, we're passionate about enhancing sight and helping people see brilliantly. With more than 25,000 associates, we innovate fearlessly, champion progress, and act swiftly to impact global eye health. We foster an inclusive culture, recognizing your contributions and offering opportunities to grow your career like never before. Together, we make a difference in the lives of our patients and customers. Are you ready to join us?

Primary Purpose of the Role

The Executive Assistant & Business Support role is responsible for ensuring the seamless execution of all executives, administrative, and office-wide operational activities that enable senior leadership to deliver on strategic and commercial priorities.
The role provides high-quality, proactive support to both the Country Franchise Head (CFH), Surgical & Country Manager, and the Country Franchise Head, Vision Care, managing complex calendars, communications, meetings, and travel with precision and professionalism.
Working closely with cross-functional and external partners, the role is responsible to lead the smooth running of the ANZ office environment, acting as the key contact for facilities, workplace services, and administrative processes.
The role balances executive support as the core accountability, with structured business coordination support across franchises and office operations.

Major Accountabilities

Executive Support, Calendar & Communication Management

Provide proactive, high-quality executive support, protecting leadership time and ensuring clarity of priorities.
Manage calendars, meeting rhythms, and leadership preparation materials including briefing packs and pre-reads.
Maintain high standards of confidentiality, discretion, and integrity.
Ensure timely preparation, editing, proofreading, and circulation of documents, pre-reads, presentations, agendas, and minutes.

Travel, Expenses, and Financial Discipline:

Manage domestic and international travel logistics for CFHs ensuring cost-effective and well-planned itineraries.
Manage timely preparation and submission of expense reports for senior leaders.
Occasionally support other CMT members on travel and expense management.

Country Rhythm Enablement, Enterprise-Wide Events, Culture and Engagement Activities

Plan and coordinate enterprise-wide events including Town Halls, Coffee Corners, country rhythms such as CMT/CLF forums, and key internal communication initiatives.
Support culture-building activities and inclusion efforts that strengthen collaboration, alignment, and shared purpose (eg. initiatives around First Nations communities, ANZ recognition programs, etc.)

Office / Facilities Coordination

Serve as the key contact for office management and facility-related matters ensuring a safe, efficient, and high-quality workplace.
Coordinate when required with JLL and other facilities providers to ensure seamless day-to-day operations of head office operations.
Support cyclical WHS compliance activities i.e. office safety inspection, hazard reporting, and participate in building safety training (e.g. Fire Warden).
Support space planning and workplace enhancement projects.

Business Support & Franchise Coordination

Support coordination of franchise‑wide initiatives, offsites, and business events, including preparation and logistics.
Provide coordination and backup support for key commercial and operational activities.
Prepare basic trackers, reports, and consolidation of inputs to support leadership visibility and decision making.

Key Performance Indicators

High quality, timely administrative support.
Smooth functioning of office operations.
High stakeholder satisfaction.
Effective event and meeting coordination.
Compliance with WHS and applicable policies.

Position Prerequisites

Education: Business college degree or a related discipline (minimum)
Experience: 5+ years executive support; strong MS Office skills; stakeholder management; office operations experience preferred.
Competencies: Integrity, problem solving, communication, organisation and interpersonal savvy, action orientation.

Why join Alcon?

Join a global leader with a rich history of innovation and excellence in eye care.
Be part of a collaborative and supportive team culture that values diversity and inclusion.
Enjoy a competitive compensation package and opportunities for career advancement.
Make a meaningful difference in the lives of patients worldwide by contributing to cutting-edge advancements in eye health.

Alcon Careers

See your impact at alcon.com/careers

ATTENTION: Current Alcon Employee/Contingent Worker

If you are currently an active employee/contingent worker at Alcon, please click the appropriate link below to apply on the Internal Career site.

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Refine Your Search

executive assistant/office jobs in parramatta, nsw

Executive Assistant & Business Support

Assistant Project Officer

Executive Assistant Manager

Executive Assistant | Corporate Operations Group

Executive Assistant

Practice Executive (Senior Legal Secretary/Executive Assistant)

Operations Manager / Executive Assistant

Executive Assistant, Infrastructure

Travel Product Coordinator at First Class Travel

APAC Sales Channel & Strategic Partnerships Manager

After Hours International Airfare Consultants

Executive Assistant - Group Finance

Media Implementation Account Manager (Activation)

Receptionist

Executive Assistant, Global Corporate & Investment Banking, Sydney, Australia

Legal Executive Assistant - Tax

Media Implementation Account Director (Activation)

Assistant Manager, Audit, Risk and Integrity (Integrity lead)

Senior Executive Assistant to General Manager

Executive Assistant - Expression of Interest

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