Job description
Agency Department of Education and Training Work unit Student Wellbeing and Inclusion Programs and Services - Professional Practice and Intake
Job title Service Intake Assistant Designation Administrative Officer 3
Job type Full time Duration Ongoing
Salary $70,839 - $76,115 Location Darwin
Position number 31639 RTF 354092 Closing 09/9/2026
Contact officer Aga Spyropoulos, Service Intake Team Leader on 08 8944 9379 or [email protected]
About the agency https://education.nt.gov.au/
Apply online https://jobs.nt.gov.au/Home/JobDetails?rtfId=354092
APPLICATIONS MUST INCLUDE A ONE-PAGE SUMMARY ABOUT YOU, A DETAILED RESUME AND COPIES OF YOUR TERTIARY
QUALIFICATIONS.
Information for applicants – inclusion and diversity and Special Measures recruitment plans
The NTPS values diversity. The NTPS encourages people from all diversity groups to apply for vacancies and accommodates people with
disability by making reasonable workplace adjustments. If you require an adjustment for the recruitment process or job, please discuss
this with the contact officer. For more information about applying for this position and the merit process, go to the OCPE website.
Aboriginal applicants will be granted priority consideration for this vacancy. For more information on Special Measures plans, go to the
OCPE website
Primary objective
Provide high-level administrative support to Service Delivery and Enabling teams and Student Wellbeing and Inclusion Programs and
Services Leadership.
Context statement
Student Wellbeing and Inclusion Programs and Services is part of Inclusion and Engagement Services, which provides differentiated
support services to reform inclusion and improve engagement and access to learning for children, students, and communities. Student
Wellbeing and Inclusion provides advice, guidance and support to clients and stakeholders to ensure all children and students are
welcomed into an inclusive learning environment and are able to engage effectively with education and learn to their full potential.
Key duties and responsibilities
1. Provide administrative support including scheduling appointments, consultations and meetings, procurement, diary management,
travel arrangements, and compiling/distributing meeting papers, planning and record keeping.
2. Provide secretariat support at meetings and consultations.
3. Provide information about the division's functions and responsibilities and redirect where appropriate to ensure the efficient running
of the division.
4. Process all incoming and outgoing correspondence, maintain records, and initiate follow-up action to support and drive the ability to
meet deadlines.
5. Event management of consultations, meetings and professional learning including venue arrangements and procurement, organising
presenters and contractors as required.
6. Utilise corporate systems including student databases and electronic management of finance and records management.
Selection criteria
Essential
1. Strong organisational and time management skills with ability to prioritise and complete a number of tasks concurrently within time
constraints.
2. Interpersonal, cross cultural, oral, and written communication skills to be able to communicate effectively with the ability to pay
attention to detail and maintain high standards of accuracy.
3. Proven ability to work independently and participate as a part of a team to work cooperatively in achieving divisional objects, with
experience/ability to support teams to deliver programs and services that assist students with additional needs or similar.
4. Proven ability to maintain confidentiality, exercise discretion, work in a politically sensitive environment, discern and respond
appropriately to sensitive issues.
5. Demonstrated ability to work effectively in an administration support role with financial experience, initiative, flexibility, integrity, and
high levels of personal motivation.
6. Working knowledge of IT equipment and functions, computer software, and the ability to quickly learn new systems, and experience
using Microsoft Office Suite, with working knowledge in Excel.
7. Knowledge of how to undertake research to seek additional requirements, and how to share this knowledge with others, including
people in executive positions.
Desirable
1. Experience in working in the education system
2. Knowledge of corporate systems for example Business Intelligence Centre (BIC), Tower Records Management (TRM), Electronic
Invoice Management System (EIMS).
