In-Demand Assistant director Jobs in Ivanhoe, Vic

Executive Assistant
BASScare —Canterbury VIC
- Full-time
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
- Employee assistance program
3h
Medical Imaging Technologist Grade 2
Peter MacCallum Cancer Centre —East Melbourne VIC
- $90,235.60 - $103,724.40 a year
- 8 hour shift
- Hybrid work
- Annual leave
Pharmacist Team Leader - Private Hospital Services
Monash Health —Clayton VIC
- Part-time
- Leadership
- Communication skills
- Hospital experience
2d
Senior Analyst to Associate Director, Transaction Analytics - Melbourne or Sydney
Alvarez and Marsal —Melbourne VIC
- Full-time
- Azure
- SQL
- Analysis skills
Senior Analyst to Associate Director, Transaction Analytics - Melbourne or Sydney
Alvarez & Marsal —Melbourne VIC
- Azure
- SQL
- Analysis skills
Assistant Director
Nido Early School —Melbourne VIC
- Full-time
- First Aid Certification
- Leadership
- Communication skills
- Health insurance
1h
Director, Security, Information & Privacy (CISO)
Victoria Police —Melbourne City Centre VIC
- $240,938 - $310,385 a year
- Full-time
- Leadership
- Communication skills
1h

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Allied Health Assistant Grade 2
Peter MacCallum Cancer Centre —Parkville VIC
Deliver standardised or predetermined care and education to at risk patients (supported by allied health professionals and decision making tool / triage…
$29.00 - $32.91 an hour
6d
Medical Imaging Technologist Grade 2
Peter MacCallum Cancer Centre —East Melbourne VIC
Participate in the care, maintenance and quality assurance of the equipment in the imaging department. Perform routine radiographic examinations and some more…
$90,235.60 - $103,724.40 a year

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Executive Assistant

BASScare -
Canterbury VIC

Apply Now

Job Details

Permanent | Full-time
3 hours ago

Benefits

Employee assistance program
Salary packaging

Qualifications

Microsoft Powerpoint
Microsoft Word
Microsoft Excel
Microsoft Outlook
Driver Licence
SharePoint
AI
Communication skills
Time management

Full Job Description

Closing date: 27/09/2026

About the Role

Reporting directly to the CEO, you will provide proactive and confidential executive support. This is a key role within the organisation, working closely with senior leaders, Directors and a broad range of internal and external stakeholders. You will be trusted to manage sensitive information, coordinate competing priorities, support effective governance and ensure our executive and Board functions operate smoothly and professionally.

Remuneration and Hours

$90,000 to $100,000k + Super + Salary Packaging
Not-for-Profit salary packaging – up to $15,900 per year + Meals & Entertainment benefits
Monday to Friday, 9:00 to 5:00 pm (onsite) located in Canterbury

Executive Support

Provide proactive, professional and confidential support to the CEO and nominated Executive members.
Manage diaries, appointments, meetings and competing priorities.
Monitor and prioritise correspondence, emails and enquiries, escalating matters where appropriate.
Coordinate meetings and ensure executives are well prepared with the information and documentation they need.
Prepare agendas and coordinate meeting papers and supporting documentation.
Maintain action registers and decision logs, following up outstanding actions.
Coordinate the annual Board and Committee calendar, reporting deadlines and governance activities along with preparing and distribute Board and Committee agendas and papers.
Liaise with Directors, Committee members and senior executives to support effective governance and decision-making.
Coordinate domestic and international travel arrangements for the CEO and Executive Leadership Team. Prepare travel itineraries and supporting documentation.
Coordinate executive attendance at conferences, industry events and stakeholder meetings.
Handle sensitive executive, employee and Board information with the highest level of discretion and confidentiality.
Take Board minutes once a month, outside of business hours (approx. 3 hours duration)

About you

You have at least 3 years experience as an Executive Assistant, who understands what it takes to support senior leaders effectively. You are organised, proactive and confident working with confidential and sensitive information.

If you are someone who thrives in a fast-paced environment, has exceptional attention to detail and enjoys being the person who keeps everything moving behind the scenes, we would love to hear from you.

You will bring:

At least 3 years' experience as an Executive Assistant, Personal Assistant or similar senior administrative role supporting a CEO, Managing Director, Executive Team or Board.
Exceptional organisation and time management skills, with the ability to juggle competing priorities and deadlines.
Advanced Microsoft 365 skills, including Outlook, Word, Excel, PowerPoint, Teams SharePoint and AI.
Excellent written and verbal communication skills, including strong report writing and minute-taking capability.
A high level of discretion, confidentiality and professional judgement.
Strong stakeholder engagement and relationship management skills.
A current Driver’s Licence.
A current National Police Check or the ability to obtain one.

Why Join BASSCARE?

BASSCARE has supported older adults in Boroondara for nearly 70 years. We offer a unique blend of aged care including residential care and retirement living, dementia services, community services and home-based care. We are committed to providing safe, respectful and quality care in an aged care environment.

You will alongside experienced senior leaders, gain broad exposure to executive and Board governance, and have the opportunity to contribute to organisational priorities and continuous improvement.
Ongoing training and professional development opportunities
Access to our Employee Assist Program (EAP)
Access to our amazing Recognition and Reward program
Regular social functions
Supportive and inclusive team environment

How to apply

Attach your resume and your covering letter stating why you are a perfect fit for this position.

BASSCARE would like to thank you for taking the time to submit your application.

Apply Now

Refine Your Search

assistant director jobs in ivanhoe, vic

Executive Assistant

Medical Imaging Technologist Grade 2

Pharmacist Team Leader - Private Hospital Services

Senior Analyst to Associate Director, Transaction Analytics - Melbourne or Sydney

Senior Analyst to Associate Director, Transaction Analytics - Melbourne or Sydney

Assistant Director

Director, Security, Information & Privacy (CISO)

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