In-Demand Admin Jobs in Werribee, Vic

Contract Administrator - Vaughan Constructions
Ahrens Pty Ltd —Port Melbourne VIC
- Administrative experience
- Organisational skills
- Construction experience
- Health insurance
- Parental leave
Psychologist Team Coordinator - Autism
Victorian Government —Melbourne Western Suburbs VIC
- $123,302 - $148,309 a year
- Part-time
- Hybrid work
- Supervising experience
- Experience working with children
- Leadership
- Employee assistance program
9d
Clinical Team Leader - Bed Access Coordinator
The Royal Melbourne Hospital —Footscray VIC
- Full-time
- Nursing
- Master's degree
- Leadership
- Annual leave
- Employee assistance program
13d
Medical Receptionist Point Cook, Victoria
Bupa —Point Cook VIC
- Monday to Friday
- Health insurance
- Gym membership
12h

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Hosts @ BOUNCE Hoppers Crossing
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Contract Administrator - Vaughan Constructions

Ahrens Pty Ltd
Port Melbourne VIC

Apply Now

Job Details

Subcontract

Benefits

Health insurance
Onsite gym
Parental leave
Employee assistance program
Insurance services

Qualifications

Administrative experience
Organisational skills
Construction experience
Communication skills
ProCore
Negotiation

Full Job Description

About the Company

Renowned as one of Australia’s largest and most respected industrial and commercial builders, Vaughan Constructions has been building lifelong customer relationships since 1955. With projects across commercial, education and industrial sectors – including some of the largest structures in the southern hemisphere – Vaughan is a trusted national leader.

With offices in Melbourne, Sydney and Brisbane, we’re a fully integrated builder delivering projects across Australia.

At Vaughan, you’ll find an open, friendly environment where high performance and genuine enjoyment go hand in hand. Our teams work as one, guided by shared values of Respect, Integrity, Teamwork, Efficiency and Safety.

It’s a culture we’re proud of, and one recognised as Employer of Choice by The Australian Business Awards for four consecutive years from 2020 to 2024. What truly sets Vaughan apart is our people.

If you’re looking to build your career with an award-winning construction business that values its people as much as its projects, Vaughan could be the place for you.

About the Role

The Contract Administrator is a pivotal role in supporting project success through the preparation and management of subcontractor documents, coordination of procurement activities, and collaboration with project managers during the tendering and construction stages. By fostering attention to detail, strong communication, and organisational excellence, we aim to develop skilled professionals who drive seamless project execution and contribute to the growth and innovation of the industrial construction sector.

What You’ll Be Doing

Review tender documents, subcontractor/supplier pricing, and coordinate the tender process for sub-contract packages
Prepare scope of works, contracts, and purchasing schedules; negotiate pricing to secure the best commercial outcome
Review shop drawings and ensure works are well coordinated across trades
Support the Project Manager with order meetings, drafting subcontract orders, and reference checks
Manage documentation flow, including shop drawings, correspondence, as-built drawings, and O&M manuals, using systems such as Procore, Aconex or SOS
Assist with client variations, progress claims, and budget reporting
Help manage the Head Contract, including notices of variation, EOTs, and progress claims
Support site establishment (accommodation, temporary services, safety signage)

What You’ll Bring

Previous experience as a Contract Administrator within construction, engineering or industrial services
Strong understanding of subcontractor procurement and contract administration processes
Excellent communication and negotiation skills
High attention to detail and strong organisational skills
Experience with construction management platforms (Procore, Aconex or similar)

Benefits

Join a growth-focused, values-driven business where your expertise makes a real impact. Enjoy a range of benefits including:

Employee Assistance Program for you and your family
Discounts across health insurance, gyms, travel, retail, and more
Gym onsite
Generous paid parental leave
Annual Employee Donation Scheme
Regular team and social events

How to Apply

To apply click the "Apply Now" to submit your updated resume, further enquiries can be directed to Tracy Davidson, Talent Acquisition Specialist at [email protected]

Vaughan Constructions is an Equal Opportunity employer who recognise the value in a diverse workforce. We are dedicated to promote an inclusive workplace and encourage applications from all genders and people of Indigenous backgrounds .

Apply Now

Refine Your Search

admin jobs in werribee, vic

Contract Administrator - Vaughan Constructions

Psychologist Team Coordinator - Autism

Clinical Team Leader - Bed Access Coordinator

Medical Receptionist Point Cook, Victoria

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