Reference Number: 5989
Category: Administration and Support
Department: Planned Procedures, Endoscopy & Endoscopy Services
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Permanent position
Part time – 32 hours per week
Convenient Austin Hospital location, close to public transport
Austin Health is the major provider of tertiary health services, health professional education and research across three campuses in the north-east of Melbourne and statewide. We have a highly engaged, diverse and collaborative workforce that is unified by our goal to help people live healthy and fulfilled lives.
About the Surgery, Anaesthesia & Procedural Medicine department
Austin Health’s Surgery, Anaesthesia and Procedural Medicine Division (SAPM) is part of the Operations Directorate. The Division manages a number of specialties and services including theatres, CSSD, vascular/Cath lab; cardiac diagnostics and the surgical wards at Austin and Repatriation sites. SAPM employs over 1,500 staff and is responsible for the provision of approximately 50,000 planned and emergency procedures per year delivered to the community serviced by Austin Health.
SAPM promotes a culture that aims to deliver quality patient care. Staff are encouraged to value lifelong learning and as such are provided with time for education and professional development. The aim of this is to ensure that patients always receive excellent care and staff satisfaction and professional development is maintained.
About the role
Reporting to the Divisional Manager, Access, Planned Surgery & Endoscopy Services, this role combines personal assistance, unit administration, leave coordination and operational support across a diverse portfolio of surgical and procedural services. You will be responsible for helping ensure the smooth operation of key administrative functions.
A regular day will see you:
Provide high-level diary, meeting and administrative support to Divisional Managers.
Coordinate meetings, preparing agendas, distributing papers and recording minutes.
Act as a central point of contact for Divisional Managers, Heads of Unit, medical staff and key stakeholders.
Manage end-to-end medical staff leave processes and maintaining unit leave planners.
Support recruitment, onboarding and workforce administration activities.
Monitor mandatory training, performance review and other HR compliance requirements.
Process invoices, purchase orders and other financial administration functions.
About you
You are a collaborative and solutions-focused administrator with outstanding organisational skills and the ability to manage competing priorities confidently.
To be successful in this role you’ll bring with you:
Experience in administration or personal assistance roles
Excellent customer service and stakeholder management skills.
Strong interpersonal, written and verbal communication skills.
Exceptional attention to detail and data accuracy.
Proven ability to prioritise, multitask and meet deadlines.
Strong Microsoft Office skills, particularly Word and Excel.
The ability to work independently and collaboratively within a complex healthcare environment.
Our benefits
Working at Austin Health means enjoying a strong sense of purpose, engaging in meaningful work every day. Our people also receive a variety of rewarding benefits, including:
Greater take-home pay through generous salary packaging, for living expenses, meals, and holiday accommodation.
A suite of wellness initiatives designed to support you, including discounted fitness memberships and special offers on health insurance, and a comprehensive wellbeing program.
Onsite childcare at Austin Hospital, easy access via public transport and car parking options.
Mentoring and career development opportunities.
Work with us!
We are committed to cultural safety and health equity for Aboriginal and/or Torres Strait Islander People. We celebrate, value, and include people of all backgrounds, genders, identities, cultures, bodies, and abilities. We welcome and support applications from talented people identifying as Aboriginal and/or Torres Strait Islander, people with disability, neurodiverse people, LGBTQIA+ and people of all ages and cultures.
If you feel this role is right for you, we encourage your early application. Even if you don’t meet every single requirement, we encourage you to apply. What matters most is your passion, your drive and your willingness to learn and contribute. Applications will be reviewed as they are received, and interviews may take place prior to the closing date. This means we reserve the right to close a job ad prior to the advertised closing date.
All appointments are made subject to a satisfactory National Police Check and if required, a Working with Children Check. Austin Health is a child safe organisation, committed to upholding the rights, safety, and wellbeing of children and young people in line with Child Safe Standards. If you require any reasonable adjustments to the recruitment process, you are welcome to reach out to the hiring manager: Naomi Italia, Acting Div Manager - Access Planned Procedures, Endoscopy and Endoscopy Services at
[email protected]
Interested in finding out more about this opportunity? Read the position description for further details.
Application closing date: Friday 4 September 2026
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