In-Demand Admin assistant Jobs in Essendon, Vic

Medical Receptionist/Senior Administration Assistant
Heart Health Cardiology —Camberwell VIC
- $30 - $38 an hour
- Part-time
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
Quick Apply
3h
Administrative Assistant, Real Estate
Herbert Smith Freehills —Melbourne VIC
- Full-time
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
Executive Assistant
Melbourne Water —Melbourne VIC
- Full-time
- Microsoft Office
- Organisational skills
- Communication skills
6d
Administration Assistant
University of Melbourne —Parkville VIC
- $80,400 - $85,328 a year
- Full-time
- Administrative experience
- Clinic
- Front desk
- Health insurance
- Parental leave
6d
Executive Assistant
The Royal Melbourne Hospital —Melbourne VIC
- Full-time
- Organisational skills
- Communication skills
2d
Administrative Assistant - Learning & Teaching
Eastern Health —Box Hill VIC
- Part-time
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
- Health insurance
- Employee assistance program
14d
Executive Assistant to the Principal
Victorian Government —Melbourne Western Suburbs VIC
- Full-time
- Administrative experience
- Communication skills
9d
Executive Assistant
VicGrid —Melbourne City Centre VIC
- Hybrid work
- Communication skills
- Employee assistance program
7d
Executive Assistant
Kairos Recruitment —Melbourne VIC
- Full-time
- Hybrid work
- Organisational skills
- AI
21h
Senior Product Developer Administration Assistant
Munro Footwear Group —Melbourne VIC
- Full-time
- Microsoft Excel
- Recruiting
12d
Executive Assistant
AFCA —Melbourne VIC
- Full-time
- Hybrid work
- Budgeting
- Communication skills
Quick Apply
Administrator
Ryman Healthcare —Burwood East VIC
- Full-time
- Administrative experience
- Front desk
5d
Executive Assistant Investor Relations
4DMedical —Carlton VIC
- Full-time
- Hybrid work
- CRM software
- Salesforce
- Microsoft Office
- Employee assistance program
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Executive Assistant
Ramsay Health Care —Mitcham VIC
- Part-time
- Communication skills
- Time management
- Referral program
6d
Admin Assistant
Detector Inspector —Carnegie VIC
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2h
Administrative Assistant
Australian Smile Group —Deer Park VIC
- $27 - $30 an hour
- Microsoft Word
- Microsoft Excel
- Medical office experience
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Medical Receptionist/Senior Administration Assistant

Heart Health Cardiology
Camberwell VIC

Quick Apply

Job Details

Part-time
$30 - $38 an hour
3 hours ago

Benefits

Transportation links

Qualifications

Microsoft Word
Microsoft Excel
Microsoft Outlook
Medical scheduling
Administrative experience
Medical administrative support
Cardiology
Communication skills
Medical receptionist

Full Job Description

Job Title: Medical Receptionist / Senior Administration Assistant
Location: Camberwell, VIC (Admin Hub – No Patient Contact)
Work Type: Part-Time (4-5 days per week)
Salary/Rate: $30 - $38 p/hr + Super (Dependent on experience)

About the Role

We are seeking a professional, highly organised and proactive Medical Receptionist/Senior Administration Assistant to join our dedicated administrative hub in Camberwell. This is a part-time position working 4-5 days per week (30-37.5), supporting a busy Interventional Cardiologist.

Please note: This role is based entirely within our private admin hub. The office consists of 3 staff members, the Practice Manager, Receptionist/Admin Assistant and Practice Nurse. We do not see patients at this office. Instead, you will help manage the operations, bookings, and billing for the Cardiologist across 4 different off-site consulting clinics.

Although this is initially a receptionist/admin role with a lot of variety, you will be expected to manage all aspects of the office in the absence of the Practice Manager. This will allow for the efficient running and management of the office during sick leave and annual leave periods.

Key Responsibilities

Manage patient bookings, inquiries, and triage via phone and email.
Scheduling and coordinating appointments, diary management for 4 off-site consulting clinics. Reminder calls for referrals and sending SMS’s for appointments.
Handle consult billing and Medicare/DVA processing.
Maintain accurate electronic medical records including uploading and updating referrals accurately from incoming emails and faxes & making sure they are in patient files for their upcoming appointment or the patient is bringing on the day.
Liaise with other clinics and pathology labs to obtain patient correspondence and ensure all results are in the patients’ files for their follow up appointments.
Excellent time management is a must and an ability to prioritise workload.
When all paperwork and billing comes back to the office each week, it has to be scanned in to the patient files and billing invoiced and sent to Medicare online.

Skills & Experience Required

Previous experience as a medical receptionist or secretary preferred (specialist or cardiology experience is highly regarded).
Proficiency in medical software using Zedmed (highly regarded) or other medical software. Confident with using Microsoft Word, Excel & Outlook/Explorer.
Exceptional communication, written and verbal skills and a professional phone manner. Understanding patient confidentiality and privacy.
High attention to detail, accuracy and strong multi-tasking abilities.
Quick learner and the ability to work independently or within a team.

Benefits

No face-to-face patient contact—work in a quiet, focused, professional office environment with a small and friendly supportive team.
Above-award remuneration based on experience.
Comprehensive onboarding and ongoing support.
Convenient Camberwell location close to public transport and cafes.
Parking at the office and easy off-street parking available.

Pay: $30.00 – $38.00 per hour

Experience:

Medical administrative support: 1 year (Preferred)

Work Location: In person

Quick Apply

Refine Your Search

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