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Reservation & Events Coordinator

Health System Support Group -
Sydney NSW

Apply Now

Job Details

Full-time
$87,813 - $116,824 a year
11 days ago

Qualifications

Microsoft Word
Microsoft Excel
Management
Microsoft Office
Communication skills
Time management

Full Job Description

Health System Support Group

Reference number

REQ664233

Occupation

Administration and Clerical

Work type

Full-Time

Location

Sydney - North/North West

Salary Information

$87813 - $116824

Closing date

17 June 2026 at 11:59pm

Role Title: Reservations & Events Co-ordinator

Employment Type: Permanent Full Time
Position Classification: Health Manager Level 1
Remuneration: $87,813 - $116,824 plus Superannuation
Location: 1 Reserve Road, St Leonards NSW
Hours Per Week: 38 hours
Requisition ID: REQ664233
Closing Date: Wednesday 17 June 2026 at 11:59pm

Join our Front of House team at Ministry of Health for an exciting permanent fulltime employment opportunity and be part of the team enriching health in millions of ways every day.

About us

We offer robust development and growth support to all our employees, ensuring you have the resources and opportunities to thrive in your career.
Our core values of collaboration, openness, respect, and empowerment are more than just words they're the guiding principles that shape every aspect of our work.
Committed to fostering diverse and inclusive workplace for all.

To learn more about the Ministry and what benefits we offer, access our Employee Benefits Handbook.

About the role:

With your skills and experience, you can contribute to the millions of ways we’re enhancing health and wellness while developing your career as part of the largest health organisation in Australia.

Join a fast‑paced and collaborative team where you’ll deliver high‑impact events and exceptional workplace experiences. This role is responsible for managing end‑to‑end event coordination, working closely with colleagues, stakeholders, and vendors to deliver seamless and engaging outcomes. You’ll partner across teams to innovate and continuously improve how spaces are used and how events are experienced.

With a strong focus on teamwork and customer service, you’ll contribute to a positive, supportive environment while managing competing priorities and tight deadlines. You’ll also oversee venue bookings, budgeting, and invoicing, ensuring efficiency and value for money. This is an exciting opportunity for someone who thrives on collaboration, enjoys thinking creatively, and is driven to deliver high‑quality and innovative outcomes.

Health Manager level 1, starting salary from $87,813 - $116,824 plus Super, with a 38-hour work week.

What you will do

Lead and deliver end‑to‑end event management for large and complex events, including client engagement, planning, budgeting, scheduling, and coordination with stakeholders and contractors.
Coordinate and drive building‑wide events, initiatives, and tours, continuously identifying opportunities to improve service delivery and operational efficiency.
Manage and negotiate venue bookings and supplier relationships, including sourcing venues, securing contracts, and ensuring delivery within budget.
Build and strengthen relationships with internal and external stakeholders, collaborating across teams to deliver seamless and engaging event experiences.
Oversee and support purchasing and invoicing processes while providing operational support to the Front of House team, ensuring accuracy, timeliness, and high‑quality service delivery.

About you:
We are seeking motivated and committed individuals who can support the work of NSW Health with:

Relevant qualifications or equivalent experience in hospitality, events, or a related field, with demonstrated supervisory or people management experience.
Strong interpersonal and communication skills, with the ability to engage effectively with stakeholders at all levels, including vendors and guests.
Highly developed organisational and time management skills, with strong attention to detail and a customer‑focused approach.
Ability to work independently and collaboratively, with minimal supervision.
Proven ability to remain calm under pressure and effectively resolve issues.
Demonstrated proficiency in Microsoft Office applications (Word, Excel).

How to apply

At The Ministry of Health, we want you to make the most of the opportunities you’ll get to grow your skills and your career, surrounded by authentic, smart people and leaders.

Please review the role description and submit your up-to-date resume (up to 5 pages) and cover letter (1-2 pages) AND

1. Explaining your interest and motivation in applying for this role and highlighting your relevant skills in the cover letter OR

2. Demonstrate your ability by attaching a response to the two target questions below.

Target Questions (1-2 pages)

1. Describe your experience managing end‑to‑end events. How do you ensure events are delivered on time, within budget, and meet stakeholder expectations?

2. Tell us about a time you worked collaboratively with multiple stakeholders (e.g. vendors, internal teams) to deliver a successful outcome. How did you manage competing priorities or unexpected challenges?

For role related queries or questions contact Joy Stevens at Joy [email protected] (hiring manager details) and quote REQ664233.

If you do require any adjustments to the recruitment process during the recruitment process, please contact Karen Kennedy on [email protected]

Closing Date: Wednesday 17 June 2026 at 11:59pm

Need more information?

about applying for this position

Our commitment to Diversity and Inclusion

At the Ministry of Health, we are committed to creating a diverse, inclusive and flexible environment which reflects the community and customers we serve. We actively promote the employment of women, people with a disability, Aboriginal and Torres Strait Islander peoples, LGBTIQ+ community and people from culturally and linguistically diverse backgrounds.

If you identify as Aboriginal or Torres Strait Islander and would like assistance with your application or to obtain more information on how to apply, please visit The Stepping Up Initiative.

To be eligible for employment in these roles you must be an Australian citizen, or a permanent resident of Australia, or a New Zealand citizen with a current New Zealand Passport, or hold a valid visa with permission to work in Australia.

Additional information

This is a temporary role and there may be opportunities for ongoing employment at grade.
Please note the selection process will include a range of merit-based techniques to assist in determining your suitability for the role.
For more information about working at the NSW Health, please visit our career portal.

Applications Close: Wednesday 17 June 2026 at 11:59pm

Apply Now

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