We are seeking a highly organised and proactive Executive Assistant to provide confidential, high-level administrative and executive support to the Associate Director, Clinical Operations within our critical Sydney Control Centre.
Permanent employment opportunity
Generous salary packaging options to help you increase your take home pay up to $9k + Meal & Entertainment.
About the opportunity
As the Executive Assistant, you will be responsible for managing a broad range of administrative, secretarial and coordination functions to support the Associate Director Clinical Operations and the wider sector office. You will act as a key point of contact, manage competing priorities, coordinate meetings and correspondence, maintain records and databases, and support operational reporting and business activities.
This role requires exceptional organisational skills, sound judgement, discretion and the ability to work effectively in a dynamic environment where priorities can change quickly.
Please note that this role requires flexibility to work from both Eveleigh and Sydney Olympic Park as needed to support operational requirements.
Please refer to the Role Description for further information.
About you
You are an experienced Executive Assistant or administrative professional who thrives in a busy environment and enjoys supporting senior leaders. You are highly organised, adaptable and capable of managing multiple priorities while maintaining a high level of accuracy and confidentiality.
To be successful in this role, you will demonstrate:
- Excellent organisational skills and the ability to manage correspondence, records and data effectively.
- Strong written and verbal communication skills with a professional and customer-focused approach.
- Exceptional attention to detail and a commitment to maintaining confidentiality.
- Advanced skills in Microsoft Office applications, including Word, Excel and PowerPoint.
- The ability to work independently while contributing positively as part of a team.
Sound office administration skills, including meeting coordination, minute taking and records management.
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How to apply
Please respond to the below two questions (max 4000 characters including spaces) and submit this with your CV and other required information.
Question 1: What steps have you taken to improve your communication skills? Please provide specific example in your response.
Question 2: Describe a time when you were asked to keep information confidential. How did you recognise it needed to be kept confidential? What steps did you take to ensure it was handled appropriately?
Additional Information
- NSW Health is committed to accessibility and may provide adjustments to the recruitment and interview process as needed, including physical adjustments, interview setup, or scheduling needs.
- Employment of temporary visa holders is only considered if no suitable permanent resident or citizen is identified after labour market testing.
- Eligibility lists and talent pools may be created and used to fill ongoing and temporary vacancies over the next 18 months at the same, or other locations, that are at the same grade and capability level.
- Applicants are expected to provide responses that reflect their own knowledge, experience, and understanding of the role.
- Any AI‑assisted content should still reflect your own capability; candidates may be asked to discuss or demonstrate examples during interview.
Conditions
- There is no entitlement to Transferred Employees Benefit (TEB) or travel allowance associated with this opportunity.
- No NSW Ambulance accommodation is provided.
- Employees currently undertaking an Extended Care Paramedic or Intensive Care Paramedic consolidation periods are eligible to apply however will need to complete all training and return of service obligations before accepting any relief/acting opportunities.
- Employees currently undertaking a Special Operations Team (SOT) consolidation period are not eligible to apply for positions other than SOT positions. This includes positions offered via merit selection, transfer lists or later transfer mechanism, expressions of interest or secondments.
- If you are currently a Paramedic or in a role that is covered by the NSW Ambulance Death and Income Protection Benefits (State) Award 2022, please ensure that you have sought advice prior to accepting this position. For further information please contact Paramedic Insurance via [email protected]
Contact Information
- NSW Ambulance is committed to achieving a diverse workforce and strongly encourages applications from women, Aboriginal peoples, people from culturally diverse backgrounds, refugees, people of diverse genders and sexuality and people with a disability.
- If you are an Aboriginal Person and wish to obtain more information about applying for the role with NSW Ambulance, please contact our Aboriginal Workforce Engagement Coordinator via [email protected] or visit Stepping Up. Stepping Up aims to assist Aboriginal job applicants by providing information about applying for roles within NSW Health.
- If you wish to discuss any adjustments to the recruitment process to present your best self, please contact [email protected]
- If you have any questions about this role, please contact Sarah Black via [email protected]
Position Title: Executive Assistant to Associate Director Clinical Operations
Employment Type: Permanent Full-time
Salary Range: $78,321 - $80,265 + Super and Benefits (Snr Admin Assist Gde 2)
Location: Eveleigh and Sydney Olympic Park (Minutes away from public transport)
Application Close: Midnight 28 June 2026
