In-Demand assistant general manager Jobs in moorabbin vic

Office Manager and Personal Assistant (Gippsland)
Tanglin Trust School —Melbourne VIC
- Full-time
- Microsoft Office
- Analysis skills
- University
6d
Full Time Assistant Store Manager | Prouds Sunshine
Prouds —Sunshine VIC
- Full-time
- Sales
- Customer service
- Supervising experience
- Employee discount
Quick Apply
Assistant Manager, Business Services
BDO —Melbourne VIC
- Full-time
- Business development
- Communication skills
- Health insurance
- On-the-job training
Gr 3 Classroom Teacher 6 months
Government schools —Melbourne Eastern Suburbs VIC
- Full-time
- Leadership
- Communication skills
- Teaching
9d
Receptionist
HCF —Melbourne VIC
- Full-time
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
- Parental leave
- Pet insurance
Administrative Assistant
St Vincent's Health Australia —Melbourne VIC
- $66,768 - $72,134 a year
- Part-time
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
Domestic Service Assistant - VMCH - Wantirna
Villa Maria Catholic Homes —Wantirna VIC
- Part-time
- Organisational skills
- Cleaning
- Parental leave
- Employee assistance program
13d
Genaral Maintenance & Groundskeeper Assistant
Government schools —Melbourne Eastern Suburbs VIC
- Full-time
- Maintenance
- Senior Secondary Certificate of Education
- Working with children
9d
Research Assistant
Deakin University —Melbourne VIC
- $73,350 - $80,065 a year
- Part-time
- Hybrid work
- Laboratory
- Laboratory experience
- Research
- Parental leave
Support Manager Catering Services
Arcare Aged Care —Surrey Hills VIC
- Full-time
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
- Paid training
- Health insurance
Personal Assistant to the Director and the Clinical Leads of Anaesthesia, Perioperative Medicine, an
Peter MacCallum Cancer Centre —Parkville VIC
- $74,000 - $83,000 a year
- Full-time
- Hybrid work
- Medicine
- Customer service
- Office
- Annual leave
4d
ESC - First Aid / General Administration
Government schools —Melbourne VIC
- Part-time
- First Aid Certification
- Communication skills
- Teaching
5d
Administration Assistant
St Vincent's Health Australia —Melbourne VIC
- $58,442 - $63,138 a year
- Weekend availability
- Customer service
- Administrative experience
- Senior Secondary Certificate of Education
9d
Personal Assistant / Secretary for the Department of Endocrinology & Diabetes
St Vincent's Health Australia —Melbourne VIC
- $66,768.00 - $73,811.92 a year
- Full-time
- Laboratory
- Microsoft Office
- Computer skills
9d
Senior Campaign Manager
Bolster Digital —Melbourne VIC
- Full-time
- Hybrid work
- Google Suite
- Microsoft Excel
- Management
- Employee assistance program
Senior Medical Secretary Receptionist or Team Leader or Assistant Practice Manager Specialist Clinic
Melbourne Mental Health —Hawthorn VIC
- $62,500 - $67,000 a year
- Full-time
- Microsoft Office
- EMR systems
- IT
- Free parking
Quick Apply
Allied Health Assistant
Eastern Health —Box Hill VIC
- Full-time
- Microsoft Excel
- Management
- Leadership
- Health insurance
- Employee assistance program
11d
Assistant Broker
Gallagher —East Melbourne VIC
- Hybrid work
- Administrative experience
- Employee stock purchase plan
- Health insurance
Sales Assistant Casual (Furniture & Homewares)
Eva —Carlton VIC
- Part-time
- Google Suite
- Sales
- POS
Quick Apply
14d
Head of Finance - Melbourne, VIC
Avmin —Melbourne VIC
- Full-time
- Finance
- Bachelor's degree
- Business
- Health insurance
- Parental leave
9d

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Office Manager and Personal Assistant (Gippsland)

Tanglin Trust School -
Melbourne VIC

Apply Now

Job Details

Full-time
6 days ago

Qualifications

Microsoft Office
Analysis skills
Communication skills

Full Job Description

The Role

The Office Manager has a key role to play in supporting both the administration needs of the Gippsland Campus and more specifically, the Head of Campus. Reporting directly to the Head of Campus, the Office Manager will actively promote and uphold the ethos and values of the school and will demonstrate a clear understanding of and commitment to the overall achievement and well-being of all staff and students.

The Office Manager will work closely with Tanglin Singapore to support operational, compliance, and administrative processes, and will assist in ensuring alignment, consistency and effective implementation of procedures and practices between the two Campuses.

The Office Manager role is full-time (38 hours per week) with hours worked from Monday to Friday on the campus.

Job Responsibilities

Office Management

Oversee day-to-day office operations, ensuring smooth functioning and effective communication within the campus.
Manage and maintain the campus’ filing system, both digital and physical.
Prepare and organise administrative documents, reports, meeting minutes and correspondence.
Coordinate meetings, appointments, and events for campus leadership and staff.
Manage inventory of office supplies and order new materials as needed.
Handle phone calls, emails, and in-person inquiries, providing excellent customer service to staff, parents and students.
Ensure proper management of the campus calendar and schedule.
Assist campus staff with procurement processes, records and paperwork.
Raise and lodge all purchase orders through TenderBoard in accordance with School procurement procedures.
Ensure procurement activities comply with School procurement policy and approval processes.
Obtain and collate quotations in line with procurement guidelines.
Assist in the management of suppliers and vendor relationships.
Coordinate the setup of new suppliers, including collection of required documentation and liaison with Finance and Procurement teams.
Oversee all office related procurement and assist all campus staff with procurement processes, records and paperwork.

Personal Assistance

Provide direct administrative support to the Head of Campus, including managing their calendar, scheduling meetings, organising travel arrangements and arranging reimbursements.
Assist in preparing materials and presentations for meetings and events.
Help with special projects and campus initiatives as directed by the Head of Campus.
When required, act as a liaison between the Head of Campus and staff, contractors and external parties to ensure smooth communication and task management.

General Administrative Support

Maintain confidentiality in all campus-related matters.
Assist with event planning and coordination for campus functions such as meetings, assemblies, and special events.
Assist with managing student records and other campus documentation.
Handle general clerical tasks, including typing, filing, and photocopying.
Manage incoming and outgoing mail and deliveries.
Maintain and update the Gippsland portal with relevant operational, compliance and campus information as required. • Assist the Head of Campus in coordinating and arranging mandatory staff compliance training, including safeguarding, WHS and other regulatory training requirements.
Support the administration and tracking of staff training records and compliance documentation.

General Staff Support

Assist with the management and supervision of non-teaching staff
Assisting the Tanglin Human Resources team with engagement letters, information gathering, employee records and on-boarding activities
Assisting the Tanglin Finance team with reimbursements, receipt submission, financial records and data entry.
Managing travel arrangements, bookings and itineraries.

Occupational Health & Safety

Actively promote and support a culture of safeguarding and child protection, reinforcing the key campus-wide focus on keeping children safe and undertaking appropriate training.
Adhere to relevant Occupational Health and Safety policies and practices.
Assist the campus Leadership Team to implement existing policies and where necessary develop new policies regarding staffing, supervision, workplace health and safety, risk assessment and student welfare.
Ensure all Risk Assessments are completed, reviewed, signed and updated as required.
Ensure all Risk Assessments are uploaded and maintained within Risk Wizard.
In collaboration with the Senior Risk Manager at TTS, assist in ensuring risk management processes, procedures and relevant documentation are updated and maintained on the Gippsland portal.
Assist with the review, updating and implementation of Gippsland campus policies and procedures to ensure alignment with TTS operational, compliance and risk management frameworks. Ensure the volunteer registration, induction and screening process is completed and maintained in accordance with School safeguarding and child protection requirements.

Transport and Buses

Ensure all driver qualifications, licences, permits and induction records are current and maintained appropriately.
Assist in ensuring compliance with all transport-related regulatory and safeguarding requirements.
Maintain and update records within the transport Management Information System and Maintenance Management System.
Monitor and assist staff compliance with transport management processes, vehicle maintenance procedures and operational requirements.
Maintain accurate and up-to-date records relating to drivers and transport compliance documentation.

Requirements

Strong analytical, organisational and multitasking abilities
Excellent communication and interpersonal skills
Highly adaptable and flexible in a changing, and at times demanding, environment.
Have high levels of personal integrity and discretion
Strong problem-solving skills with a proactive and hands-on approach
Experience managing vendors, contractors, and service providers
Attention to detail with a proactive approach
Ability to thrive in a dynamic and collaborative environment
Flexibility and willingness to adapt to unexpected situations or new tasks
Team player that can also work independently and take initiative
Proficiency in Microsoft Office suite

Closing Date

Closing date for applications is 14 June 2026.

You can contact the HR department at [email protected] for any enquiries regarding the role.

Safeguarding / Child Protection Compliance

The school is committed to safeguarding and promoting the welfare of children and young people and expects all staff and volunteers to share this commitment. We will conduct thorough background checks on all successful applicants.

About Tanglin Trust School

Tanglin Trust School is an equal opportunities employer committed to the ongoing professional development of all our employees. We are looking for people who can bring new perspectives, life experiences and skills that will enrich our community and the learning of our students, both inside and outside the classroom. If you share our vision and are keen to embrace the challenges and rewards of life in an established international school in Singapore, we would love to hear from you.

Apply Now

Refine Your Search

assistant general manager jobs in moorabbin vic

Office Manager and Personal Assistant (Gippsland)

Full Time Assistant Store Manager | Prouds Sunshine

Assistant Manager, Business Services

Gr 3 Classroom Teacher 6 months

Receptionist

Administrative Assistant

Domestic Service Assistant - VMCH - Wantirna

Genaral Maintenance & Groundskeeper Assistant

Research Assistant

Support Manager Catering Services

Personal Assistant to the Director and the Clinical Leads of Anaesthesia, Perioperative Medicine, an

ESC - First Aid / General Administration

Administration Assistant

Personal Assistant / Secretary for the Department of Endocrinology & Diabetes

Senior Campaign Manager

Senior Medical Secretary Receptionist or Team Leader or Assistant Practice Manager Specialist Clinic

Allied Health Assistant

Assistant Broker

Sales Assistant Casual (Furniture & Homewares)

Head of Finance - Melbourne, VIC

I want to receive the latest job alert for assistant general manager in moorabbin vic

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