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Position Description - Contracts Specialist.pdf (PDF, 210KB)
Job Specification
About Insitu Pacific
Insitu Pacific delivers industry-leading uncrewed aerial system (UAS) services to Australia and the Asia-Pacific region. Our expertise, operational experience, and knowledge has established Insitu Pacific as a key provider of end-to-end advanced multi-domain ISR solutions. Since 2009, our people, partnerships, suppliers and local flight testing and training facilities have effectively supported defence, commercial and civil customers. We are committed to maintaining and further developing our local supply chains and supporting Australia's sovereign capability as a vital component to a strong Australian defence industry sector.
The Opportunity
The Contracts Specialist is responsible for assisting the Director Contracts, Logistics and Supply to administer, manage and maintain contracts in accordance with Insitu Pacific's policies and procedures. The Contracts Specialist provides advice to management and staff on contractual matters on existing contracts and new business opportunities. The Contracts Specialist contributes in the management and mitigation of contractual and commercial business risk for Insitu Pacific under general direction.
Responsibilities
- Prepare, negotiate, interpret and execute the necessary contract instruments to properly represent the intended transaction or relationship and protect Insitu Pacific's position.
- Prepare survey and quotes or proposals in relation to assigned contracts and customers.
- Develop, coordinate and negotiate amendments, variations and contract change proposals.
- Ensure that proposed commitments reflect the intended contractual outcomes and that the proposed commitments are acceptable in terms of statement of work, schedule, pricing, payment arrangements, legal and contractual obligations, risk management or allocation and export/import compliance.
- Administer contracts ensuring proper control, execution, and compliance with policies, procedures, and audit requirements, escalating issues as necessary.
- Support the training of personnel on contractual matters by contributing to or delivering training materials and guidance developed by senior staff.
- Support the development and maintenance of pro-forma documents per procedures & direction and configuration control of all such precedents.
- Provision of advice in relation to liabilities, indemnities and insurance amongst other matters in accordance with Company policy.
- Active participant in the alignment of the Business Services objectives to the Company strategic direction.
- Provide contractual support and advice to staff on matters relating to existing contracts.
Experience/Qualifications
Essential
- Tertiary qualification in a law or business related discipline or equivalent experience.
- 6 or more years' experience in contract/subcontract management and administration.
- Working knowledge of Australian Defence contracting policies and procedures including the ASDEFCON contracting suite.
- Familiarity with US export controls including the Federal Acquisition Regulations and Defence Federal Acquisition Regulation Supplement, and other relevant laws and regulations.
- Excellent communication skills (both written and verbal).
- Competency in negotiation within defined frameworks to manage contracts and resolve issues Ability to analyse contract terms and conditions, assess risks, and make informed decisions.
- Experience in supporting project management principles and practices, handling multiple contracts under general direction
- Strong attention to detail to ensure compliance with contract terms and conditions.
- The ability to work accurately and the ability to prioritise work as required and manage external/internal resources.
- Proven ability to work collaboratively in a team environment and build relationships with internal and external stakeholders.
- Proficiency in contract management software and tools, as well as the Microsoft Office suite.
- Australian citizenship and the ability to obtain and maintain a Department of Defence Security clearance to NV1 level.
Desirable
- Experience in the aerospace or Defence industry in a relevant discipline.
What we offer
- Opportunity to work on strategically important defence programs and help build sovereign capability in Australia.
- Collaborative, high-performance culture within a leading aerospace company.
- Professional development, mentoring and opportunities to grow your career within Boeing.
- Competitive salary and benefits commensurate with experience.
Eligibility
- Applicants must be Australian Citizens to meet defence security requirements
- You may require a Foreign Work Authorisation (FWA) in order to perform this role. This is not a requirement set or determined by Boeing but by the Department of Defence under laws issued in 2024. Please refer to the Department of Defence website to understand these requirements.
Equal Opportunity Employer:
We are an equal opportunity employer. We do not accept unlawful discrimination in our recruitment or employment practices on any grounds including but not limited to; race, color, ethnicity, religion, national origin, gender, sexual orientation, gender identity, age, physical or mental disability, genetic factors, military and veteran status, or other characteristics covered by applicable law.
We have teams in more than 65 countries, and each person plays a role in helping us become one of the world’s most innovative, diverse and inclusive companies. We are proud members of the Valuable 500 and welcome applications from candidates with disabilities. Applicants are encouraged to share with our recruitment team any accommodations required during the recruitment process. Accommodations may include but are not limited to: conducting interviews in accessible locations that accommodate mobility needs, encouraging candidates to bring and use any existing assistive technology such as screen readers and offering flexible interview formats such as virtual or phone interviews.
