In-Demand Assistant Jobs in Shellharbour, Nsw

Office Administrator / Job Coordinator
O'Brien Plumbing —Fairy Meadow NSW
- $30 - $35 an hour
- Full-time
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
5d
Executive Operations Assistant
UOW Pulse —Wollongong NSW
- Part-time
- Experience working with children
- Communication skills
- Annual leave
- Gym membership
12d
General Assistant - Part Time (0.6FTE) - Ongoing - Bradfordville Public School
School Administrative and Support —Illawarra NSW
- $23.49 - $34.51 an hour
- Part-time
- Communication skills
1d
General Assistant - Part-Time - Ongoing - Cambewarra Public School
School Administrative and Support —Illawarra NSW
- $23.49 - $34.51 an hour
- Part-time
- Communication skills
1d
GRG - Assistant Packer/Loader
Grace Removals —Unanderra NSW
- Overtime
- Warehouse
- Wellness program
Sales Assistant
Choices Fairy Meadow —Corrimal NSW
- $26.44 - $40.00 an hour
- Full-time
- Sales
- Customer service
- POS
Quick Apply
Retail Sales Assistant
Star Phones Australia Pty Ltd —Wollongong NSW
- $26.55 - $30.00 an hour
- Part-time
- Customer service
- In-person
- Communication skills
- Employee discount
Quick Apply
Volunteer Retail Assistant - Albion Park Salvos Stores (NSW)
Salvos Stores Australia —Albion Park NSW
- Part-time
Commercial Kitchen Assistants
Greenacres —Shellharbour NSW
- Communication skills
- Kitchen experience
Assistant Principal - Cringila Public School
Teaching Service —Illawarra NSW
- $149,059 a year
- Leadership
- Communication skills
- Teaching
8d
General Pants | Casual Sales Assistant| Wollongong
Alquemie Group —Wollongong NSW
- Temporary
- Hospitality
- Sales
- Communication skills
Quick Apply
21h
Volunteer Retail Assistant - Warilla Salvos Stores (NSW)
Salvos Stores Australia —Warilla NSW
- Part-time
Executive Assistant
University of Wollongong —Wollongong NSW
- $85,682 - $96,898 a year
- Full-time
- University
- Organisational skills
- Communication skills
17h
Farm Assistant - Part Time (0.6 FTE) - Ongoing - Jindabyne High School
School Administrative and Support —Illawarra NSW
- $1,187.10 - $1,364.80 a week
- Part-time
- Communication skills
8d
Executive Assistant
Illawarra Shoalhaven Local Health District —Wollongong NSW
- $78,183.85 - $79,973.57 a year
- Full-time
- Employee assistance program
- Gym membership
1d
Customer Assistant - Dan Murphy’s Wollongong North
Endeavour Group —Wollongong NSW
- Employee assistance program
2d
Casual Sales Assistant | Angus & Coote Wollongong
Angus & Coote —Wollongong NSW
- Sales
- Customer service
- Employee discount
Quick Apply
Volunteer Retail Assistant - Warrawong Salvos Stores (NSW)
Salvos Stores Australia —Warrawong NSW
- Part-time
Volunteer Retail Assistant - Dapto Salvos Stores (NSW)
Salvos Stores Australia —Dapto NSW
- Part-time
Retail Sales Assistant
Total Tools —Wollongong NSW
- Weekend availability
- Sales
- Employee assistance program

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Office Administrator / Job Coordinator

O'Brien Plumbing
Fairy Meadow NSW

Apply Now

Job Details

Full-time | Apprenticeship | Contract
$30 - $35 an hour
5 days ago

Qualifications

Microsoft Word
Microsoft Excel
Microsoft Outlook
Customer service
Microsoft Office
Administrative experience
Plumbing
Organisational skills
Communication skills

Full Job Description

Full-Time | Fairy Meadow Office

O’Brien Plumbing North Wollongong is seeking a motivated, organised and proactive Office Administrator / Job Coordinator to join our growing team.

We have recently secured a new service and maintenance contract and are looking for someone to help manage the day-to-day administration and coordination of the work.

This is not a repetitive data-entry position. You will play a key role in keeping jobs moving from the time a work order is received through to scheduling, material ordering, job completion and invoicing.

You will work closely with our management team, customers, suppliers and plumbers in the field to ensure work is organised, completed efficiently and documented correctly.

About Us

O’Brien Plumbing North Wollongong is an established and growing plumbing business servicing residential, commercial, strata, government and maintenance clients throughout the Illawarra and surrounding regions.

We pride ourselves on quality workmanship, reliable service, clear communication and completing every job properly.

Our office team is central to delivering that level of service.

About the Role

A major part of this position will involve helping coordinate a new plumbing maintenance contract.

Your responsibilities will include:

Receiving job requests and creating work orders
Reviewing job priorities, site details and customer requirements
Booking and scheduling plumbers and apprentices
Communicating job instructions clearly to field staff
Coordinating appointments with customers and site contacts
Monitoring job progress and following up outstanding work
Ordering plumbing materials, parts and equipment
Tracking material deliveries and supplier orders
Updating job notes, customer records and work order information
Ensuring plumbers provide accurate job notes, photographs and documentation
Preparing quotes, invoices, reports and completion documents
Processing customer payments
Managing emails and incoming phone calls
Maintaining compliance documents, licences and safety records
Using Simpro to manage scheduling, work orders, quotes, invoices and job progress
Supporting management with general administration and contract reporting
Helping ensure completed jobs are invoiced promptly and accurately

What We’re Looking For

We are looking for someone who:

Is highly organised and able to manage multiple jobs at once
Has excellent communication and customer service skills
Can confidently coordinate field staff and changing schedules
Has strong attention to detail
Can follow established systems and maintain accurate records
Takes ownership of tasks and follows them through to completion
Remains calm and professional when priorities change
Is comfortable speaking with customers, suppliers and tradespeople
Can work independently while contributing to a team
Is confident using Microsoft Word, Excel, Outlook and general office software
Has a positive attitude and is willing to learn
Takes pride in doing things properly

Experience That Would Be Highly Regarded

Experience in any of the following would be beneficial:

Plumbing, construction, trade services or facilities maintenance
Coordinating plumbers, technicians or other field-based employees
Managing work orders or maintenance contracts
Simpro or similar job management software
Scheduling and dispatching field staff
Ordering and tracking materials
Quoting, invoicing or payment processing
Working with commercial, strata, government or facilities management clients

Previous industry experience is preferred but not essential. Training will be provided for the right person with strong organisational skills and the right attitude.

Why Join Us?

This is an opportunity to take responsibility for an important part of a growing plumbing business.

You will not simply be another administrator. Your organisation, communication and follow-up will directly affect our plumbers’ productivity, our customers’ experience and the successful delivery of the new contract.

We offer:

A full-time and stable position
An hourly rate of $30–$35 per hour, depending on experience
Training in Simpro and our internal systems
A supportive and practical team environment
Variety in your day-to-day responsibilities
The opportunity to develop contract coordination and operations experience
The opportunity to grow with an expanding business
A role where your performance and contribution will be recognised

The Right Person
You may be a strong fit for this role if people describe you as:

Organised
Reliable
Proactive
Friendly and professional
Detail-focused
Calm under pressure
A clear communicator
Someone who follows up and gets things done

How to Apply
Please submit your resume together with a short cover letter explaining:

Your previous administration or coordination experience
Any experience scheduling tradespeople or field staff
Any experience using Simpro or similar software
Why you believe you would be a good fit for O’Brien Plumbing North Wollongong

Only shortlisted applicants will be contacted.

Apply Now

Refine Your Search

assistant jobs in shellharbour, nsw

Office Administrator / Job Coordinator

Executive Operations Assistant

General Assistant - Part Time (0.6FTE) - Ongoing - Bradfordville Public School

General Assistant - Part-Time - Ongoing - Cambewarra Public School

GRG - Assistant Packer/Loader

Sales Assistant

Retail Sales Assistant

Volunteer Retail Assistant - Albion Park Salvos Stores (NSW)

Commercial Kitchen Assistants

Assistant Principal - Cringila Public School

General Pants | Casual Sales Assistant| Wollongong

Volunteer Retail Assistant - Warilla Salvos Stores (NSW)

Executive Assistant

Farm Assistant - Part Time (0.6 FTE) - Ongoing - Jindabyne High School

Executive Assistant

Customer Assistant - Dan Murphy’s Wollongong North

Casual Sales Assistant | Angus & Coote Wollongong

Volunteer Retail Assistant - Warrawong Salvos Stores (NSW)

Volunteer Retail Assistant - Dapto Salvos Stores (NSW)

Retail Sales Assistant

I want to receive the latest job alert for assistant in shellharbour, nsw

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