1. Administrative and Organisational Skills
Demonstrated strong administrative, organisational and time management skills, with the ability to manage competing priorities, meet deadlines and maintain accurate records and documentation.
2. Communication and Interpersonal Skills
Demonstrated effective written and verbal communication skills, with the ability to establish positive and professional relationships with staff, external providers and other stakeholders. Demonstrated ability to handle confidential information with discretion and professionalism.
3. Financial, HR and Business Administration
Demonstrated experience, knowledge or capacity to develop skills in financial and business administration, human resources, recruitment, purchasing and procurement. Strong attention to detail and accuracy in processing information and maintaining records is essential.
4. Technology, Initiative and Problem Solving
Demonstrated ability to confidently use computer systems and software, learn new systems quickly, identify issues and use initiative to resolve problems and improve administrative processes. Experience with systems such as Microsoft Office, EduPay, CASES21 or Compass would be highly regarded.
5. Capacity to Learn and Develop
Demonstrated willingness and capacity to learn across a broad range of school business operations, including finance, human resources, compliance and administration. A genuine interest in developing a longer-term career in business operations or school business management would be highly regarded.
- Undertake HR administration and process relevant transactions through EduPay.
- Assist with recruitment processes, including advertising, shortlisting administration, appointments, employment documentation and onboarding.
- Maintain leave and absence records and support the processing of relevant leave reimbursements, including SRP leave reimbursements.
- Assist with finance administration, including bank account and credit card reconciliations.
- Support purchasing and procurement processes, including liaising with suppliers and maintaining relevant documentation.
- Liaise with CentrePay, banking institutions and other external providers as required.
- Undertake administration across relevant College systems, including CASES21, Compass and EduPay.
- Prepare and maintain policy, procedural and operational documentation.
- Assist with the preparation of reports, records and information required for business operations and compliance purposes.
- Provide general administrative and operational support to the Business Manager and College leadership team.
- Undertake other duties as directed by the Business Manager or Principal, consistent with the classification and scope of the position.
- Provide high-quality administrative and operational support to the Business Manager across a range of business functions.
- Support the coordination of human resources, recruitment, onboarding and staff administration processes.
- Assist with financial administration, purchasing, procurement and reconciliation processes.
- Maintain accurate records and support the administration of relevant school systems, including EduPay, CASES21 and Compass.
- Support the development, maintenance and implementation of business procedures, documentation and administrative processes.
- Assist the Business Manager with reporting, compliance and general business operations.
- Contribute to the continuous improvement of business processes and administrative systems.
- Work collaboratively with staff, external providers and relevant stakeholders to support the efficient operation of the College.
Individuals with the aptitude, experience and/or qualifications to fulfill the specific requirements of the position.
The department is committed to diversity and inclusion and developing a workforce that is representative of the community we service. We value diversity and inclusion in all forms - culture, gender, religion, ethnicity, LGBTIQA+, disability and neurodiversity. Aboriginal and Torres Strait Islander candidates are strongly encouraged to apply for roles within the Department. The Department recognises that the provision of safe, respectful and inclusive workplaces is essential to high performance and promotes flexible work and diversity across all schools and Department workplaces. It is our policy to provide reasonable adjustments for staff with disability (see Workplace adjustment guidelines).
Additional support and advice on the recruitment process is available to Aboriginal and/or Torres Strait Islander candidates from the Koorie Outcomes Division (KOD) via [email protected]
Applicants seeking part-time employment are encouraged to apply for any teaching service position and, if they are the successful candidate, request a reduced time fraction. Such requests will be negotiated on a case-by-case basis and will be subject to the operational requirements of the school.
Victorian government schools are child safe environments. Our schools actively promote the safety and wellbeing of all students, and all school staff are committed to protecting students from abuse or harm in the school environment, in accordance with their legal obligations including child safe standards. All schools have a Child Safety Code of Conduct consistent with the department's exemplar available at:
https://www2.education.vic.gov.au/pal/child-safe-standards/policy
The department's employees commit to upholding the department's Values: Responsiveness, Integrity, Impartiality, Accountability, Respect, Leadership and Human Rights. The department's Values complement each school's own values and underpin the behaviours the community expects of Victorian public sector employees, including those who work in Victorian Government Schools. Information on the department values is available at:
https://www2.education.vic.gov.au/pal/values-department-vps-school-employees/overview
Flexible school-hours opportunity - Build your career in school business operations
Laverton P¿12 College is seeking an organised, motivated and proactive Business Operations Officer to join our Business Services team.
This is a 0.6 FTE position, with the distribution of approximately 22.8 hours per week negotiable across four or five days. The College is committed to providing flexibility where possible, with the role offering an attractive school-hours working arrangement.
Working closely with the Business Manager, the successful applicant will gain hands-on experience across a broad range of business functions, including human resources, recruitment, finance, procurement, compliance and general business operations.
This is an excellent opportunity for someone seeking flexible, meaningful work while developing the knowledge and practical experience required to build a longer-term career in school business operations and management.
All applicants must have a personal profile on Recruitment Online and ensure that it is up to date including WWC registration status. Applications should also be lodged on Recruitment Online to ensure that notification of outcomes is delivered to a current email address. To commence work at Laverton P-12 College the successful applicant must have current registration with WWC.
- Detailed information on all terms and conditions of employment is available on the Department's Human Resources website at http://www.education.vic.gov.au/hrweb/Pages/default.aspx
- A probationary period may apply during the first year of employment and induction and support programs provided.
Applications must include:
- A specific response to each of the key selection criteria and position details. It is suggested that applicants limit their response to no more than 6 pages.
- A CV with a summary of experience and qualifications.
- The names and contact details of up to three professional referees who can provide information regarding the applicant in relation to the key selection criteria.
- If the applicant is not an Australian Citizen all visa documentation must be attached.
- The panel reserves the right to request additional referees other than those listed.
- All staff employed by the Department and schools have access to a broad range of employment conditions and working arrangements.
- Appointment of successful applicants will be made subject to a satisfactory pre-employment conditions check.
- A probationary period may apply during the first year of employment and induction and support programs provided.
- Detailed information on all terms and conditions of employment is available on the Department's Human Resources website at http://www.education.vic.gov.au/hrweb/Pages/default.aspx
VISION
'Together at Laverton P-12 College we nurture our students through learning and encourage our students to actively participate in and contribute to an ever changing and diverse community with respect, responsibility and fairness¿
MISSION
Laverton P-12 College's mission is to `to provide students with the best possible foundation in life through a well-rounded education.
VALUES
Our school values of Learning, Belonging, and Succeeding underpin all that we do at Laverton P-12 College¿.
We continually connect these values to the teaching and learning programs and they are relevant across all stages of the learning continuum. Our values underpin a cohesive coordinated structure that enhances the well-being and learning opportunities for every student.
COLLEGE SUB SCHOOL STRUCTURE
We are committed to a culture of success and growth at Laverton P-12 College. We uphold high standards and view learning challenges as opportunities for personal and academic development. Our approach empowers students to take ownership of their learning, fostering resilience and forward-thinking.
As educators, we are continuously evaluating our impact on student learning and the world around us. We engage in ongoing professional development and seek ways to contribute positively to our community. Together, we strive to create an environment where every student can thrive and reach their full potential.
WORKFORCE
The College staffing profile consists of approximately 120 staff members; including 5 Principal class, 11 Leading Teachers, 3 Learning Specialists, 57 teachers, 32 Education Support Staff and 2 Paraprofessionals.
We heavily invest in building our staff's professional knowledge and foster collaborative teamwork to support our students' diverse needs.
ENROLMENT
The College has over 700 students enrolled from Foundation to Year 12. Our community is diverse, with 48% of students speaking languages other than English at home. A significant portion of our student body comes from Karen, Pacific Islander, and Middle Eastern communities.
FACILITIES
Our College facilities and resources ensure that students are provided with an optimal learning environment and include a Performing Arts Centre, a fully equipped VET Hospitality centre, an Engineering workshop, Gymnasium, landscaped gardens, primary and secondary ovals, multiple netball and basketball courts, an undercover synthetic area for play and a beach volleyball area. Each classroom has Audio Visual technology and our students can access notebooks and iPads.
LOCATION
Laverton P-12 College resides within the western suburbs of Melbourne in the local area of Hobson's Bay.
SIZE AND STRUCTURE
The school is comprised of seven permanent buildings and two relocatable buildings, providing a range of specialised learning spaces, including a gymnasium, performing arts centre, instrumental music rooms, a state of the art food technology kitchen and cafe, practical science rooms, technology and engineering spaces, and a well-resourced College library.
