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Executive Assistant

Department of Education -
Melbourne VIC

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Job Details

Full-time
$100,894 - $114,476 a year
7 days ago

Qualifications

Administrative experience
Organisational skills
Communication skills

Full Job Description

Overview

Work Type: Ongoing - Full-time

Salary: $100,894 - $114,476

Grade: VPS 4

Occupation: Administration

Location: Melbourne - CBD and Inner Metro suburbs

Reference: VG/1929340

An exciting ongoing, full-time opportunity is available with the Assistant Deputy Secretary's Office in the Teaching, Learning and School Performance sub-group. The Executive Assistant provides high level administrative and coordination support to the Assistant Deputy Secretary and sub-group, enabling the effective delivery of departmental objectives in line with departmental values.

About the Department

The department provides a wide range of learning and development support and services.

The department provides policy leadership, plans for the future of education in Victoria and leads key cross-sector collaboration. The department plays an important system steward role by providing support, guidance, oversight and assurance across early childhood and school education systems, as well as directly providing school education and 50 new early learning centres.

About the Division

The Teaching, Learning and School Performance sub-group is led by the Assistant Deputy Secretary and consists of two divisions:

Curriculum and Teaching Practice Division: focused on providing curriculum, teaching and learning policy advice to senior executives and the Minister, and guidance and resources to government schools; and
Schools Performance Division: responsible for the frameworks and programs relating to government school performance at the student, teacher and school level.

It works with other key areas of the department, including Senior Secondary Strategy and Reform, Schools Workforce and School Education Programs and Support, as well as the Victorian Curriculum and Assessment Authority (VCAA) and the Victorian Academy of Teaching and Leadership (the Academy) on matters related to the curriculum, teaching, learning and school performance.

About the Role

An exciting ongoing, full-time opportunity is available with the Assistant Deputy Secretary's Office in the Teaching, Learning and School Performance sub-group. This is a dynamic and exciting area of the department where you can broaden your experience and gain skills and connections.

The Executive Assistant provides high level administrative and coordination support to the Assistant Deputy Secretary and sub-group, enabling the effective delivery of departmental objectives in line with departmental values. The role manages executive correspondence, calendar management, meeting coordination, and corporate services while supporting quality assurance, records management, efficient sub-group operations and planning and culture events.

Key Responsibilities

In this role, you will:

Manage diaries, meetings, travel arrangements, and events for the Assistant Deputy Secretary.
Lead and coordinate the Executive Support Group across the sub-group.
Coordinate executive briefs, submissions, and correspondence.
Coordinate internal communications and information flow across the sub-group.
Contribute to the planning and delivery of sub-group-wide planning, engagement, and culture development activities and events.
Liaise with the Deputy Secretary's Office, Minister's Office, Department Liaison Officers, and other key internal stakeholders.
Support the use and continuous improvement of sub-group systems and processes, including Microsoft Planner.
Provide secretariat support for a range of regular internal meetings, including a formal decision-making Board.

Key Attributes

We are seeking a professional who demonstrates initiative, sound judgement, and exceptional organisational skills. You will be adaptable, proactive, and comfortable working in a fast-paced environment with shifting priorities. Strong communication and stakeholder engagement skills are essential.

Desirable Experience and Qualifications

Proven experience in executive support administration, preferably in a senior leadership context.
Previous experience working within the Victorian Public Sector or another government environment will be highly regarded.
Strong proficiency in managing confidential information, meeting deadlines, and delivering high-quality outcomes.

Further Information

For more details regarding this position please see attached position description for the capabilities to address in your application.

The department values diversity and inclusion in all forms - gender, religion, ethnicity, LGBTIQ+, disability and neurodiversity. Aboriginal and Torres Strait Islander candidates are strongly encouraged to apply. For more information about our work, working for the Department, diversity and inclusion, and our employment conditions visit the Department website and our Diversity and Inclusion page

Information about the Department of Education's operations and employment conditions can be located at www.education.vic.gov.au.

For further information pertaining to the role, please contact Meredith Lewis – Strategic Advisor via [email protected] .

Preferred applicants may be required to complete a police check and may be subject to other pre-employment checks. Information provided to the Department of Education will be treated in the strictest confidence.

Please let us know if you require any adjustments to ensure your full participation in the recruitment process or if you need the ad or any attachments in an accessible format (e.g large print) due to any viewing difficulties or other accessibility requirements.

Applications close 11:59pm Friday 19 June 2026

Applications close Friday 19 June 2026 at 11.59pm

Posted

5 June 2026

Apply Now

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