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HDR Support Officer

University Of Western Australia -
Crawley WA

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Job Details

Full-time
$83,212 - $92,231 a year

Benefits

Annual leave
Parental leave
Salary packaging
Insurance services

Qualifications

Research
Administrative experience
Quality assurance
Time management

Full Job Description

Flexible working options considered.
26 weeks paid parental leave after one year and 36 weeks after five years continuous service, regardless of gender.
4 weeks annual leave with the option to purchase more.
13 weeks long service leave after seven/ten years.
Salary packaging options.
17% superannuation, with the option to reduce to the minimum super guarantee.
Up to 25% discount on eligible UWA full-fee courses.
Discounted health insurance, and convenient on-campus childcare options.
Incremental progression based on 12 months continuous service.

Job no: 522940
Work type: Full Time
Location: Crawley
Categories: Administration & Executive support, Student Administration / Support Services

Support HDR candidates from admission through to completion.
Work at the centre of a complex, collaborative environment.
Full-time appointment on a fixed term basis for 12 months.
Base salary range: $83,212 – $92,231 p.a. plus 17% superannuation.

About the area

The HDR Support Officer provides administrative support for the effective delivery and management of Higher Degree by Research (HDR) programs within the Graduate Research School. Operating within a well-defined regulatory and policy environment, the role is responsible for providing administrative support to key processes across the HDR student lifecycle, including admissions, enrolment, candidature management, scholarship administration, milestone tracking, examinations, and compliance with institutional and government requirements.

This position requires a working knowledge of university policies, research training frameworks, and reporting obligations. The HDR Support Officer works collaboratively with academic units, central services, and external stakeholders to ensure a high-quality experience for HDR candidates and supervisors.

About the opportunity

Support the processing and coordination of HDR student matters in line with university policies and regulatory requirements (e.g., HESF, TEQSA, AQF, RTP, ESOS).
Maintain accurate and up-to-date student records in university systems (e.g., Callista) and support data integrity through audits and reporting.
Contribute to ongoing improvements in HDR systems, policies, and procedures to enhance efficiency, student experience and candidate outcomes.

About you

Demonstrated experience in a complex administrative role, preferably postgraduate student administration.
Strong organisational and time management skills, including the ability to prioritise tasks, manage competing deadlines, and maintain attention to detail.
Financial administration skills, including budget monitoring and reporting.
Commitment to equity, diversity, and cultural sensitivity.
Understanding of WHS responsibilities and quality assurance principles.

Note: Employment checks will include information on gender-based violence, sexual harassment, and related misconduct to meet legal obligations. Some after hours work will be required by the successful candidate.

Position description: PD - HDR Support Officer (522940).pdf

To learn more about this opportunity, please contact Robyn Oliver at [email protected] or Anna Ge at [email protected]

How to apply

The content of your Resume and Cover Letter should demonstrate how you meet the selection criteria.

Closing date: 11:55 PM AWST on Thursday, 11 June 2026

This position is only open to applicants with relevant rights to work in Australia.

Please note: Unsolicited applications from recruitment agencies will not be accepted outside of formal channels.

About the University

The University of Western Australia (UWA) is ranked among the top 100 universities in the world and a member of the prestigious Australian Group of Eight research intensive universities. With a strong research track record, vibrant campus and working environments, there is no better time to join Western Australia’s top university.

Our commitment to inclusion and diversity

UWA is committed to a diverse workforce and an equitable and inclusive workplace. We are committed to fostering a safe environment for all, including Aboriginal and Torres Strait Islander people, women, those from culturally and linguistically diverse backgrounds, the LGBTIQA+ community, and people living with disability.

If you require any reasonable adjustments, we encourage you to advise us at the time of application. Alternatively, you can contact us for assistance during the recruitment process.

If you have queries relating to your application, please contact the individual named in the advertisement. Alternatively, please contact the Talent team at [email protected] with details of your query. To enable a quick response, please include the 6-digit job reference number.

Advertised: 28 May 2026 W. Australia Standard Time
Applications close: 11 Jun 2026 W. Australia Standard Time

Apply Now

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