Part Time Senior Medical Secretary
- Commencement June – Subiaco – amazing pay rate and package
- 4 days per week – Hybrid WFH role - Established solo Surgeon
- Gentu – modern practice – Parking - Gynaecology
Do you pride yourself on your customer care and medical secretarial experience and skillset? Do you like to be a pivotal part of a practice? Then please read further.
We’re looking for an experienced Senior Medical Secretary who is proactive, approachable, and enjoys being the trusted gatekeeper to our Surgeon.
You’ll be someone who naturally takes pride in the details, while also bringing a warm, empathetic approach to patient care and team interactions.
This role would suit someone seeking a long term opportunity where you can truly make the role your own, take ownership, and continue to grow your skills and experience within a supportive practice.
It’s a fantastic opportunity for a seasoned Senior Medical Secretary who is looking for a rewarding and meaningful role within a professional and caring environment.
About our Practice
This is an established Gynaecological Surgeon specialising in advanced laparoscopic and robotic surgery. Our practice’s vision is committed to providing a safe, compassionate, high-quality experience for every patient, while nurturing a positive and collaborative workplace culture. Our vision is to deliver an exceptional patient journey, one where each person feels valued and supported, as though they are the most important patient in our care.
About the Role
The Senior Medical Secretary will play a key role in supporting our Surgeon and ensuring the smooth day-to-day operation of the practice. Responsibilities include:
- Patient liaison in person and via telephone
- Setting and maintaining our practices, processes and procedures (particularly as our practice grows)
- Managing consulting sessions and front-desk operations
- Medicare and health fund processing including ECLIPSE.
- Inbox and correspondence management
- Extensive and regular experience in theatre bookings, surgical quoting, and billing AMA rates
- Use of Gentu or similar medical software (training provided where required)
- Ensuring compliance with regulatory, WHS, and practice requirements
- Liaising with hospitals, surgeons, and surgical assistants
- Providing high-quality administrative support to specialists
You will happily utilise your proactive pragmatic skills and experience to assist the practice to provide exemplary service.
About You
We are seeking a Medical Secretary from a surgical specialist background where exceptional service, presentation and attention to detail are pivotal in their roles.
You will happily ensure the practice runs in a smooth efficient way, to ensure both the Surgeon and our patients receive the best service.
You will be a motivated and organised professional who values patient care and teamwork.
You will demonstrate:
- A minimum of two years’ extensive experience in medical secretarial roles
- Strong attention to detail and organisational skills
- Excellent written and verbal communication skills
- A professional presentation and customer-focused approach
- The ability to manage multiple tasks in a fast-paced environment
- A proactive, reliable, and team-oriented attitude
- Proficiency in the tasks outlined in “about the role”
- A true team player who loves collaborating with a team and making a difference in our patients' lives
What we offer:
- Supportive and inclusive team culture
- Ongoing training and development
- Parking
- Remuneration well above award, commensurate with experience
- A laptop to use in the practice and WFH.
- A long term role with full support
Traits:
- ‘Can do’ attitude who is extremely organised and prides themselves on their attention to detail
- A clear and concise communicator who loves to be part of a great team
- Pride yourself on going above and beyond when dealing with our delightful patients
- Honest, trustworthy, loyal and dependable – love building and maintaining fantastic teams and supporting our extremely busy specialist
- Friendly with warm confidence
- Experience within Women’s Health or Gynaecology (viewed highly).
Hours/days:
- Monday and Tuesday 9:00am till 4:30pm (30 minute unpaid lunch)
- Wednesday and Thursday 8:30am till 5:00pm (30 minute unpaid lunch)
- Friday 11am to 1pm or to be negotiated -WFH
Pay rate:
$40.00 to $45.00 per hour plus super (depending on qualifications and experience)
The successful applicant will be rewarded with a supportive and dynamic work environment as well as a remuneration package, dependent on experience, which is well above the award wage. Apply now quoting reference 1078.
The successful applicant is required to have full working rights in Australia and will be asked for relevant documentation during the recruitment process. Please note that a Vevo Check to verify your Australian Working Rights will be undertaken and is part of the application process for this role.
Follow us on Instagram: RecruitmentatRWS.
Pay: $40.00 – $45.00 per hour
Work Location: In person
