Are you looking for an awesome place to work, where you can proudly be your authentic self, and be part of #oneteam?
We are looking for a passionate team player who aligns with our values and culture, takes pride in their unique contributions, and can challenge the status quo with disruptive thinking. If this sounds like you, come and join us!
About the role
The PMO Project Officer will be responsible for assist fibre service delivery finance activities, including all corporate finance reporting, forecasting, monitor and control the allocated programs' budgets, whilst driving key business outcomes and KPIs. Working within a dynamic, multi stakeholder environment, the role partners with FES Leaders to ensure accurate data, and strong governance. The role also upholds Safety, Quality and Environmental standards and follows established finance management processes and PMO guidelines, with hybrid ways of working with two days in the office. Other duties as assigned to meet business objectives and KPI’s.
What You'll Be Doing
Governance & PMO support
- Apply PMO governance framework, finance management processes, and support frameworks, ensuring consistent delivery standards while contributing to process development and continuous improvement.
- Support project initiation, finance forecasting, reporting, monitoring, controlling, and closure by coordinating scope, budget assessments (including over budget escalation steps), financial reconciliation, lessons learned, and lifecycle documentation in line with PMO requirements.
- Maintain detailed project schedules, milestones, and resource plans, and contribute to 5 year long range planning by updating pipeline forecasts, capacity insights, and portfolio level d
- Coordinate procurement activities, raising purchase requisitions/orders, tracking deliveries, working with national inventory teams, validating invoices, and supporting financial monitoring, cost variance identification, and vendor performance tracking.
- Build strong working relationships with internal teams, suppliers, delivery partners, procurement, legal, and other support functions to manage dependencies, secure site access, escalate issues, and resolve operational blockers efficiently.
- Identify, log, and manage project risks and issues, support mitigation planning and escalations, and ensure compliance with safety, quality, environmental, procurement, legal, contractual, and policy obligations.
- Prepare and maintain high quality project documentation, generate scheduled and ad hoc reporting, maintain accurate data in PMO, procurement, finance, and application systems, and provide basic application support or escalate where required.
- Deliver day to day project administration including stakeholder correspondence, register upkeep, system updates, onboarding coordination for new employees, and general operational support to keep projects running smoothly.
- Lead and deliver multiple PMO initiatives in line with the company Strategic values.
- Proactively manage, validate third party Duct rental claims, Intercarrier monthly invoices, special vendors renewals and ongoing monthly claims.
- Responsible for the weekly, monthly, quarterly, and yearly Finance reports. Identify and highlight key trends and opportunities.
- Assist with several domain reports to the leadership team
- Generate YTD Supplier spend reports to the stakeholders, identify and highlight the trends and opportunities
- Maintain Risks, Opportunities, and Issues Register, actions to mitigate the risks
What You'll Bring
- 3+ years’ experience in Project Officer, PMO Analyst/Officer, Finance Officer, Accounting, Finance controller roles; telecommunications/fibre deployment or civil construction exposure valued.
- Understanding industry guidelines, local regulations, and the ability to interpret/apply organizational policies: Expert
- Organisation and time management skills; able to prioritise, meet deadlines, and maintain high attention to detail: Expert
- Procurement, supplier coordination, and working with carrier, utility, and LGA interfaces: Proficient
- Program delivery finance support; forecasting, monitoring and controlling multiple concurrent program budgets: Proficient
- Finance Reporting and supporting complex delivery solutions: Proficient
- Stakeholder communicator (written and verbal) with strong customer focus and professional conduct: Proficient
- Analytical problem solver able to interpret guidelines/legislation and provide practical solutions; process driven with high compliance and documentation quality: Proficient
- MS Office (Excel, Word, PowerPoint, Outlook) with reporting/dashboard capability (Power BI desirable); collaborative yet able to work autonomously
- Effective stakeholder communicator (written and verbal) with strong customer focus and professional conduct.
- Analytical problem solver able to interpret guidelines/legislation and provide practical solutions; process driven with high compliance and documentation quality.
What We Offer
Working at Vocus will give you rewarding experiences and the opportunity to do extraordinary work. You will enjoy:
- Diverse and dynamic teams with a supportive and inclusive culture.
- Supportive career development plans with comprehensive ongoing training, support, and development opportunities.
- Flexible hours and a hybrid working environment
- Generous discounts on power, gas, mobile and internet; plus, discounts to over 400 retailers.
- Competitive leave options, including anniversary leave, purchased leave, parental leave, volunteering leave, study leave, and 5 extra days of Vocus leave each year, plus more.
- Study assistance programs to excel your personal growth, learning and development.
- Health and wellness offerings, including access to our wellbeing initiatives that can help you from a financial, psychological, and physical perspective.
Working at Vocus is never just a job – it’s personal. We’re crazy about our customers and believe our people are the difference. Our wonderfully diverse team and a vibrant culture define us. We care about the impact we have on our people, our customers, and our communities and are committed to operating as a responsible, ethical business.
We pride ourselves on setting audacious and ambitious goals and believe that we can play our part in changing the Australian telecommunications landscape and make a fundamental difference to people’s lives.
With us, you’ll have the opportunity to lead and inspire teams, work on projects that are shaping the future of telecommunications and become part of a culture that thrives on creativity, encourages new ideas, and provides a collaborative and inclusive environment.
About Us
As Australia’s specialist fibre and network solutions provider, we own and operate 25,000km of secure, high-capacity fibre connecting people, businesses, governments, and communities across Australia to the world. Through our well-known retail brands, we deliver simple and affordable broadband, mobile, voice and energy services with the purpose of Building Critical Connections. Enabling Better Possibilities.
Ready to take the next step?
If you like the sound of this role and think you’d do a great job, but are worried you don’t tick every box, we encourage you to back yourself – we know that diverse groups are less-likely to apply for roles they’re not 100% qualified for, but just as likely to succeed at them!
We are a proud equal opportunity employer committed to providing a safe, diverse, and inclusive working environment where all our team members feel like they belong. We know diversity makes us stronger and we encourage applications irrespective of background, age, origin, gender, sexual orientation, identity, or ability.
If you feel comfortable, please let us know if you have any accessibility requirements upon application, so we can make any adjustments required to support you throughout our recruitment process.
