In-Demand events assistant Jobs in melbourne vic

Administration Officer (Part-time)
Douglas Pharmaceuticals —Melbourne VIC
- Part-time
- Administrative experience
- No degree
- Organisational skills
Wellbeing Team Member
Medical & Aged Care Group —Parkdale VIC
- Part-time
- Computer skills
- Communication skills
- Time management
- Employee assistance program
20h
Integration Aide - Classroom Support - Term 3 Start
Government schools —Melbourne Western Suburbs VIC
- Part-time
- Communication skills
9d
Personal Assistant
Connect2Care —Caulfield South VIC
- $60,000 - $80,000 a week
- Full-time
- Microsoft Office
- Administrative experience
- In-person
- Employee assistance program
Quick Apply
Retail Sales Assistant - Sports Clothing
Tennis Only —Richmond VIC
- Part-time
- Customer service
- Merchandising
- Warehouse
- Annual leave
- Employee discount
Administrative Assistant
St Vincent's Health Australia —Melbourne VIC
- $66,768 - $72,134 a year
- Part-time
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
Personal Assistant to Directors and Clients
Executive Personal Concierge —Camberwell VIC
- $37 - $42 an hour
- Microsoft Office
- In-person
- Communication skills
Quick Apply
HOKA Chadstone | Store Manager
HOKA —Malvern East VIC
- Full-time
- Merchandising
Quick Apply
Assistant Principal - Diverse Learners/Disability Inclusion P-12
Government schools —Melbourne Northern Suburbs VIC
- Full-time
- Leadership
- Communication skills
7h
Executive Coordinator
RMIT University —Melbourne VIC
- $93,891 - $101,633 a year
- Full-time
- Hybrid work
- Administrative experience
- University
- Working with children
21h
We’re Hiring: Barista with Growth Opportunities | MAP Coffee Roaster
MAP Coffee Group —Brunswick VIC
- From $59,000 a year
- Full-time
- Customer service
- In-person
- Cash handling
- Professional development assistance
Quick Apply
6d
Executive Assistant to Group CEO
EBOS Group —Docklands VIC
- Full-time
- Microsoft Office
- Office experience
- Health insurance
- Parental leave
Food Services Assistant
St Vincent's Health Australia —Melbourne VIC
- $49,145 - $53,508 a year
- Part-time
- Culinary experience
- Food service
7d
Assistant Brand Manager
Vitality Brands —Richmond VIC
- Full-time
- Hybrid work
- Communication skills
Quick Apply
Research Program Officer
Peter MacCallum Cancer Centre —Parkville VIC
- $47,020.04 - $51,982.48 a year
- Part-time
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
- Annual leave
12d
Casual Sales Assistant - Chadstone
Industrie —Chadstone VIC
- $23.24 - $33.19 an hour
- Customer service
- In-person
- Employee discount
Quick Apply
23h
Estee Lauder Assistant Manager Myer Chadstone
Estee Lauder —Chadstone VIC
- Weekend availability
- Customer service
Administration Assistant
St Vincent's Health Australia —Melbourne VIC
- $58,442 - $63,138 a year
- Weekend availability
- Customer service
- Administrative experience
- Senior Secondary Certificate of Education
9d
Client Services / Catering Assistant
Russell Kennedy —Melbourne VIC
- Call employer
- Hospitality
- Senior Secondary Certificate of Education
- Food service
1d
Personal Assistant / Secretary for the Department of Endocrinology & Diabetes
St Vincent's Health Australia —Melbourne VIC
- $66,768.00 - $73,811.92 a year
- Full-time
- Laboratory
- Microsoft Office
- Computer skills
8d

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Administration Officer (Part-time)

Douglas Pharmaceuticals -
Melbourne VIC

Apply Now

Job Details

Permanent | Part-time

Benefits

E-learning courses provided

Qualifications

Administrative experience
Organisational skills
Communication skills
Office experience

Full Job Description

Why This Role Matters

The best administrative professionals don’t just keep things organised, they create the conditions for teams to perform at their best. In this part-time admin role, you’ll become a trusted support partner to the Douglas Australia business, ensuring critical activities run smoothly across administration, compliance, operations, customer support, and executive coordination.

You’ll sit at the centre of a highly collaborative environment, working closely with teams across Australia and New Zealand to keep communication flowing, priorities aligned, and day-to-day operations running seamlessly. From coordinating travel and events through to supporting Clopine Services and supply operations, your work will directly influence the efficiency and professionalism of the wider business.

This role is ideal for someone looking for a part-time opportunity (24 hours a week) and who thrives on variety, enjoys building structure in fast-moving environments, and takes genuine pride in delivering high-quality support that makes a visible difference.

What You’ll Do

Provide proactive administrative support to leaders and team members.
Coordinate meetings, calendars, travel arrangements, conferences, webinars, and training sessions.
Manage correspondence and ensure information flows accurately and efficiently.
Process expenses and support approval workflows.
Help keep day-to-day operations running smoothly through effective administration and coordination.
Coordinate domestic and international travel for employees, visitors, and contractors.
Maintain compliance documentation, corporate records, filing systems, and shared documentation platforms.
Support governance requirements and liaise with internal and external stakeholders to ensure records remain current.
Coordinate team events, training sessions, meetings, and social activities.
Manage office supplies, supplier relationships, and telecommunications administration.
Provide coordination and administrative support to the Clopine Services team.
Assist with packing and distribution of patient support materials.
Coordinate the production of training resources, presentations, and printed materials with external vendors.
Support shared inbox management and assist with optimising communication workflows.
Coordinate meetings and events across multiple regions.
Support operational processes across supply chain and distribution activities.
Coordinate with wholesalers regarding returned or damaged stock.
Assist with inventory, sales, and operational reporting.
Process purchase orders and maintain accurate operational documentation.
Support audit preparation and maintain compliance-related records.

What You’ll Bring

Around 5 years’ experience in administration, executive coordination, or business support roles.
Experience supporting multiple teams or functions in a fast-paced environment.
Strong organisational skills with the ability to manage competing priorities and deadlines.
High attention to detail and a proactive approach to problem-solving.
Strong written and verbal communication skills.
Professionalism, discretion, and confidence handling sensitive information.
Relevant business or administrative qualification, or equivalent experience.
You will have an collaborative working style and the ability to build strong stakeholder relationships.
Confidence working across operational, administrative, and coordination tasks.
A continuous improvement mindset and willingness to identify smarter ways of working.
The ability to stay calm, adaptable, and solutions-focused in a dynamic environment.

Why join us?

Award-winning culture – Join a team that’s genuinely a great place to work (and we’ve got the awards to prove it).
Career growth – We’re big on developing our people and promoting from within.
Security matters – We’ve got you covered with Life/Death and Salary Continuance cover.

About Us

Founded in New Zealand, in 1967 by Sir Graeme Douglas, Douglas Pharmaceuticals has grown from humble beginnings into a healthcare success story. For decades, we’ve played a vital role in supporting patients across the world on their journey to better health. Having manufactured and supplied Clopine® into Australia for many years, we are excited to be re-establishing ourselves with a physical presence here in Australia, fostering a much closer relationship and improved experience for our customers across the country

At Douglas, we’re more than just a company — we’re a passionate community of innovators, scientists, engineers, and professionals united by one purpose: working together to create high-quality healthcare products that help people around the world.

Come join us on this mission to improve lives and be part of something bigger!

Next Steps

If you’re invited to complete a video interview as the next stage of your application, we’d love you to embrace it. Video interviews allow more people the opportunity to demonstrate their abilities to the hiring manager in a new and innovative way, giving you a better chance of securing your ideal role. Relax, be yourself and don’t worry, we all feel a bit awkward in front of the camera.

Job Details:

Reference

17951

Expertise

Administration and Office Support, Contracts Administration, PA/EA, Receptionist, Marketing Assistant

Job Level

Entry, Graduate, Experienced

Location

Melbourne

Work Type

Permanent part-time

Application Closes

06 Jun 2026 12:00

Apply Now

Refine Your Search

events assistant jobs in melbourne vic

Administration Officer (Part-time)

Wellbeing Team Member

Integration Aide - Classroom Support - Term 3 Start

Personal Assistant

Retail Sales Assistant - Sports Clothing

Administrative Assistant

Personal Assistant to Directors and Clients

HOKA Chadstone | Store Manager

Assistant Principal - Diverse Learners/Disability Inclusion P-12

Executive Coordinator

We’re Hiring: Barista with Growth Opportunities | MAP Coffee Roaster

Executive Assistant to Group CEO

Food Services Assistant

Assistant Brand Manager

Research Program Officer

Casual Sales Assistant - Chadstone

Estee Lauder Assistant Manager Myer Chadstone

Administration Assistant

Client Services / Catering Assistant

Personal Assistant / Secretary for the Department of Endocrinology & Diabetes

I want to receive the latest job alert for events assistant in melbourne vic

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