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Executive Assistant & Office Manager, APAC

Vantage Data Centers Australia Pty Ltd -
Sydney NSW

Quick Apply

Job Details

Full-time

Benefits

Health insurance
Annual leave

Qualifications

Microsoft Outlook
Bachelor's degree
Organisational skills
SharePoint
Business Administration
Business
Communication skills
Office experience

Full Job Description

About Vantage Data Centers

Vantage Data Centers powers, cools, protects and connects the technology of the world’s well-known hyperscalers, cloud providers and large enterprises. Developing and operating across North America, EMEA and Asia Pacific, Vantage has evolved data center design in innovative ways to deliver dramatic gains in reliability, efficiency and sustainability in flexible environments that can scale as quickly as the market demands.

Position Overview

The Executive Assistant & Office Manager, APAC is a senior support role providing trusted partnership to VP+ leaders, combining executive assistance with regional office management oversight across Sydney.

This role sits at the heart of the organization and interacts with employees at all levels, as well as external stakeholders. The successful candidate is highly organized, adaptable, service-oriented, and thrives in a fast-paced, dynamic environment. They bring a strong “can-do” mindset, excellent judgment, and a proven track record supporting senior leadership while managing office operations effectively.

Key Responsibilities

Executive & Administrative Support

Manage complex calendars for Executives and VPs, including meetings across time zones

Proactively manage email, correspondence, call screening, and follow-ups on behalf of leaders

Provide end-to-end administrative support, including records management and confidential documentation

Prepare meeting agendas, attend meetings, capture minutes, and track action items to completion

Serve as a key point of contact between Executives, internal teams, clients, and external partners

Coordinate domestic and international travel and manage expenses

Anticipate executive needs, manage competing priorities, and support effective time management

Office Management & Operations

Oversee daily office operations, space management, access cards, and office supplies

Partner with facilities on maintenance, repairs, and workplace improvements

Manage vendor relationships, contracts, and service quality

Implement and support health, safety, and workplace compliance initiatives

Communication, Collaboration & Events

Act as a liaison to ensure clear, timely communication across stakeholders and departments

Partner with teams to support business initiatives and cross-functional collaboration

Support planning and execution of company events, town halls, and special projects

Build strong, trusted relationships with internal and external partners

Qualifications & Experience Required

Bachelor’s degree in Business Administration, a related field, or equivalent practical experience

Minimum 5+ years of experience as an Executive Assistant supporting C-level Executives and/or VPs

Minimum 3+ years of experience in an Office Manager or Office Administrator role

Experience working with diverse, multicultural stakeholders across multiple time zones

Proven ability to handle highly confidential information with discretion

Excellent written and verbal communication skills (formal and informal)

Strong organizational skills with the ability to multitask and prioritize effectively

High proficiency with Microsoft tools, including Outlook calendaring

Energetic, adaptable, solutions oriented, and quick to learn

Preferred

Experience using SharePoint

Experience with global travel platforms

We operate with No Ego and No Arrogance. We work to build each other up and support one another, appreciating each other’s strengths and respecting each other’s weaknesses. We find joy in our work and each other, actively seeking opportunities to inject fun into what we do. Our hard and efficient work is rewarded with an above market total compensation package. We offer a comprehensive suite of health and welfare, retirement, and paid leave benefits exceeding local expectations.

Throughout the year, the advantage of being part of the Vantage team is evident with an array of benefits, recognition, training and development, and the knowledge that your contribution adds value to the company and our community.

Don't meet all the requirements? Please still apply if you think you are the right person for the position. We are always keen to speak to people who connect with our mission and values.

Vantage Data Centers is an Equal Opportunity Employer

Vantage Data Centers does not accept unsolicited resumes from search firm agencies. Fees will not be paid in the event a candidate submitted by a recruiter without an agreement in place is hired; such resumes will be deemed the sole property of Vantage Data Centers.

Quick Apply

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