In-Demand Admin assistant Jobs in Ivanhoe, Vic

Office Administrator »
MFS Engineering —Camberwell South VIC
- $90,000 a year
- Management
- Office
- Microsoft Office
Administration Assistant
Victorian Government —Melbourne VIC
- $70,000 - $80,000 a year
- Part-time
- Microsoft Office
- Education
- Communication skills
9d
Office Administrator
Brandt Tractor —Sunshine VIC
- Full-time
- Customer service
- Microsoft Office
- Administrative experience
- Employee assistance program
- Opportunities for advancement
Quick Apply
10d
Administration Assistant
Eastern Health —Wantirna VIC
- Part-time
- Microsoft Excel
- Administrative experience
- Data entry
- Health insurance
- Employee assistance program
9d
Administrative Support Officer
Department of Families, Fairness and Housing —Melbourne City Centre VIC
- Full-time
- Recruiting
13d
Admin Assistant - General
Victorian Government —Melbourne VIC
- Full-time
- Communication skills
5d
Administration Assistant – Workers Compensation
DXC Technology —Melbourne VIC
- Full-time
- Customer service
- Administrative experience
- In-person
Administrative Assistant
Visa Sidekick —Vermont VIC
- $35 - $40 an hour
- Customer service
- Front desk
- In-person
Quick Apply
12d
Executive Assistant
Victorian Maxillofacial Surgeons —Parkville VIC
- $70,000 - $75,000 a year
- Full-time
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
- Dental insurance
Quick Apply
12d
Administration Assistant
Inchcape —Melbourne VIC
- Contract
- Microsoft Office
- Administrative experience
- Communication skills
Administrative Assistant - Learning & Teaching
Eastern Health —Box Hill VIC
- Part-time
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
- Health insurance
- Employee assistance program
Clinical Support Officer - Adminstrative Assistant
Austin Health —Heidelberg VIC
- 12 hour shift
- Doctoral degree
- Communication skills
- Health insurance
5d
Office Admin / Customer Service
Wabtec —Melbourne VIC
- Full-time
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
- Employee assistance program
Quick Apply
Executive Assistant
Vi Core Solutions —Melbourne VIC
- $78,000 a year
- Management
- Office
- Microsoft Office
- Travel reimbursement
- Dental insurance
Quick Apply
7d
Administrative Secretary - Monash Audiology (Part-time)
Monash Health —Clayton VIC
- Part-time
- Microsoft Word
- Microsoft Excel
- Administrative experience
4d
Office Admin
DCOH —Melbourne VIC
- Full-time
- Customer service
- Office
- Microsoft Office
Quick Apply
Executive Assistant to CFO
Wesfarmers Health —Docklands VIC
- Management
- Administrative experience
- Senior Secondary Certificate of Education
- Employee assistance program
Administration Assistant – Medical Imaging Department
Cabrini Health —Malvern VIC
- Full-time
- Customer service
- Medical office experience
- Administrative experience
- Commuter assistance
10d
Project Coordinator/ Executive Assistant - Education Consulting
MinterEllison —Melbourne VIC
- Full-time
- Microsoft Powerpoint
- Microsoft Word
- CRM software
Administrative Assistant, Real Estate
Herbert Smith Freehills —Melbourne VIC
- Full-time
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel

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Office Administrator »

MFS Engineering
Camberwell South VIC

Apply Now

Job Details

$90,000 a year

Qualifications

Management
Microsoft Office
Administrative experience
Organisational skills
Business Administration
Diploma
Business
Communication skills
Office experience

Full Job Description

We’re seeking an Office Administrator to be the backbone of our daily operations, ensuring smooth and efficient office functioning. This role involves managing administrative tasks, supporting our engineers, and maintaining office systems. The ideal candidate will have excellent organizational skills, a proactive attitude, and the ability to handle multiple priorities. Join us and contribute to a supportive workplace where teamwork and professionalism are valued. This position is perfect for someone who thrives in a dynamic role and is committed to excellence in administrative support.

Empower Our Operations

Your tasks and responsibilities will encompass the following, among others:

Oversee daily office operations and ensure a smooth workflow.
Manage office supplies inventory and place orders as necessary to avoid interruptions.
Schedule and coordinate meetings, appointments, and events to support team efficiency.
Provide administrative support to engineers, including document preparation and data management.
Handle incoming calls, emails, and other forms of communication, directing them appropriately.
Maintain a clean and organized office environment to foster a productive workspace.
Assist with the preparation and coordination of presentations and reports as required.
Support HR tasks, such as onboarding new hires and maintaining employee records.
Manage office budgets and expenses, ensuring cost-effectiveness.
Liaise with vendors, service providers, and external partners to maintain office services and equipment.

Qualifications & Expertise:

Diploma or certificate in Business Administration, Office Management, or related field.
Minimum of 5 years’ experience in office administration, preferably within an engineering or technical environment.
Proficiency in Microsoft Office Suite and experience with office management software.
Strong organizational and time-management skills, with a keen attention to detail.
Excellent verbal and written communication skills.
Ability to handle confidential information with discretion.
Experience coordinating office events and managing schedules.

Application Process Overview

Joining our team involves a comprehensive three-part evaluation designed to understand your skills, experience, and fit with our culture. Here’s what to expect:

Introductory Job Interview

Kick off with a conversation about your professional journey, your achievements, and what you’re looking for in your next role. This initial meeting helps us get to know each other and see how your aspirations align with our goals.
Practical Discussion

Dive deeper into your technical expertise through a practical discussion. This stage allows us to explore your problem-solving skills and how you approach the challenges typical in our field.
Final Meeting

Conclude with a final meeting to discuss potential pathways forward, expectations, and how you could contribute to our team’s success. It’s also an excellent opportunity for you to ask questions and understand our work environment and culture.

Please note that a social media screening may be included in the process as part of our commitment to ensuring a good match for both parties. Each step may occur on different days, allowing us both ample time to assess the potential fit.

Apply Now

Refine Your Search

admin assistant jobs in ivanhoe, vic

Office Administrator »

Administration Assistant

Office Administrator

Administration Assistant

Administrative Support Officer

Admin Assistant - General

Administration Assistant – Workers Compensation

Administrative Assistant

Executive Assistant

Administration Assistant

Administrative Assistant - Learning & Teaching

Clinical Support Officer - Adminstrative Assistant

Office Admin / Customer Service

Executive Assistant

Administrative Secretary - Monash Audiology (Part-time)

Office Admin

Executive Assistant to CFO

Administration Assistant – Medical Imaging Department

Project Coordinator/ Executive Assistant - Education Consulting

Administrative Assistant, Real Estate

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Your tasks and responsibilities will encompass the following, among others:

Qualifications & Expertise:

Application Process Overview

Introductory Job Interview

Practical Discussion

Final Meeting

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