In-Demand Administrative assistant Jobs in Victoria

Executive Assistant
Airservices Australia —Victoria
- Full-time
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
3d
Administration Assistant (casual)
Benetas —Mornington Peninsula VIC
- Customer service
- Microsoft Office
- Administrative experience
Legal Administrative Assistant, Trade Marks
Davies Collison Cave —Melbourne VIC
- Full-time
- Hybrid work
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
- Parental leave
Daily Org/Admin support - REMOTE position
Victorian Government —Melbourne Northern Suburbs VIC
- Part-time
- Remote
- Communication skills
6d
Senior Office Administrator
Prodka Care Services —Wodonga VIC
- From $70,000 a year
- Urgently hiring
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
Quick Apply
Office Admin
DCOH —Melbourne VIC
- Full-time
- Customer service
- Office
- Microsoft Office
Quick Apply
13d
Administration Assistant
Taungurung Land and Waters Council —Broadford VIC
- Part-time
- Customer service
- Microsoft Office
- Administrative experience
- Employee assistance program
Quick Apply
11d
Executive Assistant and Event Coordinator
Bega Cheese —Tatura VIC
- Part-time
- Microsoft Powerpoint
- Microsoft Excel
- Microsoft Outlook
Part Time Admin Assistant (1 Day Per Week)
TME Electrical —Armadale VIC
- $35 - $60 an hour
- 8 hour shift
- Office
- Organisational skills
- Construction experience
Quick Apply
6d
Executive Assistant
Vi Core Solutions —Melbourne VIC
- $78,000 a year
- Management
- Office
- Microsoft Office
- Travel reimbursement
- Dental insurance
Quick Apply
1d
Administration Assistant - Barwon
Everyday Independence —Newtown VIC
- $30 - $35 an hour
- Full-time
- Sales
- Customer service
- Databases
- Parental leave
- Employee assistance program
Quick Apply
3d
Administration Assistant - Casual
Altius Group —Hawthorn VIC
- Temporary
- Customer service
- Microsoft Office
- Administrative experience
Quick Apply
5d
Executive Assistant
Victorian Government —East Gippsland VIC
- Full-time
- Administrative experience
- Business
- Leadership
Executive Assistant - Retail Operations South
Australia Post —Richmond VIC
- $108,110 a year
- Full-time
- Hybrid work
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
- Work from home
4d
Administration Assistant
Seymour Health —Seymour VIC
- Part-time
- Customer service
- Administrative experience
- Front desk
- Employee assistance program
6d
Executive Assistant (Full-Time or Flexible Hours Part-Time)
VICTORIA INTERNATIONAL CONTAINER TERMINAL —Melbourne VIC
- Full-time
- Remote
- Office
- Parental leave
- Employee assistance program
Quick Apply
Administrator
Fulton Hogan —Warrnambool VIC
- Part-time
- Customer service
- Microsoft Office
- Administrative experience
Office Admin/Receptionist
Melbourne Eurotech —Keilor East VIC
- $26 - $35 an hour
- Administrative experience
- Front desk
- Computer skills
Quick Apply
6d
Administrative Assistant
Accessco —Box Hill VIC
- $29.45 an hour
- Part-time
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
- Work from home
Quick Apply
Executive Assistant
Flint International —Melbourne VIC
- From $300 a day
- Contract
- Hybrid work
- Administrative experience
- Bachelor's degree
- Organisational skills
- Work from home
Quick Apply

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Executive Assistant

Airservices Australia -
Victoria

Apply Now

Job Details

Permanent | Full-time
3 days ago

Qualifications

Microsoft Powerpoint
Microsoft Word
Microsoft Excel
Microsoft Outlook
Microsoft Office
Organisational skills
Communication skills

Full Job Description

Work side-by-side with Airservices’ Chief Operating Officer in a high-profile, influence-driven role

Join a purpose-led organisation where your impact is visible and valued

Full-time permanent opportunity based in Melbourne

Summary

A critical support role partnering with the Chief Operating Officer to manage priorities, coordinate executive activities, and ensure effective communication, governance, and delivery across the leadership team.

The Organisation

Airservices Australia is a government-owned organisation responsible for the safe and efficient management of 11% of the world’s airspace and provision of aviation rescue fire fighting services at Australia’s busiest airports.

Our people are our greatest asset with a dynamic and diverse team operating from locations across the country - from bustling cities to regional and remote locations, including an island. This team keep are helping to secure the future of Australia’s skies and keep it amongst the safest in the world.

Airservices is committed to fostering a culture that is diverse, inclusive, and respectful. We encourage motivated individuals who love what they do, value a service first mindset and embrace a challenge to explore a career with Airservices. In return you will be a valued team member, be offered flexibility and experience a meaningful career in an exciting, ever-evolving aviation industry.

The Role & The Team

We are seeking a highly capable Executive Assistant to provide trusted, high-level support to the Chief Operating Officer and contribute to the effectiveness of the broader Executive Leadership team. This is a fast-paced and highly visible role where you will act as a key enabler of executive decision-making, ensuring seamless coordination, communication, and delivery of priorities across the organisation.

Key responsibilities:

Executive Support & Coordination

Manage a complex and dynamic diary, inbox, and communications on behalf of the COO

Coordinate meetings, travel, and logistics (including agendas, papers, and follow-ups)

Prepare, collate, and prioritise briefing materials and documentation

Act as a key liaison with internal and external stakeholders

Leadership & Operational Support

Support the COO and leadership team to deliver on priorities and projects

Coordinate Executive and Board reporting, submissions, and actions

Track and manage key deliverables and outstanding actions

Governance & Administration

Maintain strong document management and record-keeping processes

Monitor workflow into and out of the COO Office

Support compliance, reporting and governance obligations

Manage expenses, invoices, and administrative processes

Meetings & Events

Organise executive meetings, forums, and events end-to-end

Take minutes, track actions, and ensure follow-through

Position Description - Executive Assistant to COO.pdf

The Person

You are a proactive, highly organised and professional Executive Assistant who thrives in a fast-paced, high-pressure environment.

You will bring:

Extensive experience supporting senior executives in complex organisations

Exceptional organisational skills with the ability to manage competing priorities

Strong stakeholder engagement and communication skills

High levels of discretion, judgement, and integrity

A proactive and solutions-focused mindset

Advanced MS Office skills (Outlook, Teams, Word, Excel, PowerPoint)

You are:

Calm under pressure and highly dependable

Detail-oriented with strong follow-through

A natural relationship builder

Energised by supporting leaders and enabling outcomes

At Airservices Australia, we embrace and thrive on diversity of thought, perspectives, and capabilities because we know the benefits of having a workforce that is representative of the community that we serve. We appreciate everyone is unique and acknowledge diversity in thought leads to greater transparency and improved consideration in our decision making.

We believe a diverse workforce supported by an inclusive culture is central to our success. We actively encourage and welcome candidates from all cultural backgrounds, gender identities, people living with disability and Aboriginal and Torres Strait Islander peoples to apply.

Security Clearance

To be eligible to apply, you must be an Australian Citizen or a Permanent resident as an Airservices Background check is required for this role. Please refer to the security check requirements successful applicants will be required to undertake as part of the recruitment process.

Should you require any further information please contact Abigail Barnes – Talent Acquisition Partner at [email protected].

How to Apply

To apply for this position please lodge an application online before applications close 11:55 pm (AEST) Sunday 30 August, 2026.

Apply Now

Refine Your Search

administrative assistant jobs in victoria

Executive Assistant

Administration Assistant (casual)

Legal Administrative Assistant, Trade Marks

Daily Org/Admin support - REMOTE position

Senior Office Administrator

Office Admin

Administration Assistant

Executive Assistant and Event Coordinator

Part Time Admin Assistant (1 Day Per Week)

Executive Assistant

Administration Assistant - Barwon

Administration Assistant - Casual

Executive Assistant

Executive Assistant - Retail Operations South

Administration Assistant

Executive Assistant (Full-Time or Flexible Hours Part-Time)

Administrator

Office Admin/Receptionist

Administrative Assistant

Executive Assistant

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