In-Demand Executive coordinator Jobs in Parramatta, Nsw

CTO Executive Assistant
TMGM —Sydney NSW
- Full-time
- Hybrid work
- Microsoft Office
- AI
- Communication skills
Quick Apply
Human Resources Administrator
Abbott Laboratories —Sydney NSW
- Full-time
- Administrative experience
- Analysis skills
- No degree
Client Engagement Manager
My Guardian —Sydney Olympic Park NSW
- Full-time
- Care plans
- Leadership
- Communication skills
- Gym membership
Quick Apply
4d
Coordinator, Office of the CEO & Strategic PMO
ELMO Software Pty Ltd —Sydney NSW
- Full-time
- Hybrid work
- Bachelor's degree
- Business Administration
- AI
- Parental leave
- Employee assistance program
Quick Apply
4d
Event Coordinator, Live Events
ICC Sydney —Sydney NSW
- Weekend availability
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
- Health insurance
- Parental leave
Partnerships Executive
Omnicom Group —Sydney NSW
- Full-time
- Hybrid work
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
- Parental leave
- Employee assistance program
15h
Social and Community Coordinator
AMP Limited —Sydney NSW
- Full-time
- Marketing
7d
Coordinator, Campaign Performance and Media Buying
Department of Customer Service —Sydney NSW
- $99,938 - $110,271 a year
- Full-time
- Microsoft Excel
- Administrative experience
- Organisational skills
7d
Personal Assistant / Team Assistant
Accru —Sydney NSW
- Customer service
- Administrative experience
- Communication skills
Content Writer and Coordinator
AMP Limited —Sydney NSW
- Full-time
- Writing skills
- No degree
- Financial services
7d
Account Executive
Gartner —Sydney NSW
- Full-time
- Hybrid work
- Management
- Sales
- Salesforce
Office Co-Ordinator
Francom —Sydney NSW
- Full-time
Marketing Coordinator/Executive
Qualitas Healthcare - Employees —North Sydney NSW
- Full-time
- Organisational skills
- AI
- Communication skills
Quick Apply
Sr. Specialist, Equality Communities, APAC
Salesforce —Sydney NSW
- Full-time
- Salesforce
- Research
- AI
Chatswood Sydney CBD Executive Assistant
Luxe Cosmetic Clinic —Sydney NSW
- From $30 an hour
- Full-time
- Marketing
- Microsoft Office
- Bachelor's degree
Quick Apply
Engagement Manager - Professional Services
Sprinklr —Sydney NSW
- Full-time
- Management
- Business development
- AI
- Health insurance
- Annual leave
Sr. Workplace Experience & Operations Coordinator
Cushman & Wakefield —Sydney NSW
- Full-time
- Communication skills
Quick Apply
Personal Assistant / Team Assistant
Accru Felsers —Sydney NSW
- Customer service
- Administrative experience
- Communication skills
Sales Coordinator
Wärtsilä —Sydney NSW
- CRM software
- Management
- Sales
16h
Program Manager- Justice & Families
Taldumande Youth Services —St Leonards NSW
- Full-time
- Leadership
- Parental leave
Quick Apply
5d

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CTO Executive Assistant

TMGM -
Sydney NSW

Quick Apply

Job Details

Full-time

Qualifications

Microsoft Office
AI
Communication skills

Full Job Description

About the Company:

TMGM stands at the forefront of online trading and investment services, proudly serving as Chelsea FC's Official Regional Online Forex and Trading Partner in Asia Pacific. With a global presence and offices spanning three continents, TMGM has earned its reputation as a trusted CFD trading provider. We embody excellence through a commitment to regulatory compliance, technological innovation, and unparalleled customer service.

At TMGM, our vision goes beyond providing a platform for trading; we aspire to empower our clients with the best trading conditions. We leverage industry-leading and cutting-edge innovative platforms to ensure that your trading experience is nothing short of exceptional. Our relentless commitment to research and development continually pushes the boundaries of liquidity and usability, giving you the tools you need to thrive in an ever-evolving financial landscape.

About the Role:

We are looking for a highly organised, detail-oriented, and proactive Executive Assistant to support our Chief Technology Officer. This role is primarily focused on executive support, coordination, reporting, document preparation, and meeting management.

As the CTO works across a broad leadership remit, the successful candidate will need to be quick to understand context, confident in managing multiple priorities, and able to keep information, actions, and stakeholders well coordinated. This is not a deeply technical role. However, candidates with an interest in technology, Tech, or AI tools will be viewed favourably.

This is an excellent opportunity for a capable EA who enjoys working in a fast-moving environment, supporting senior leadership, and learning how modern businesses operate.

Key Responsibilities:

Manage the CTO’s calendar, scheduling, meeting arrangements, and day-to-day coordination requirements.
Prepare agendas, meeting materials, minutes, and follow-up action logs.
Coordinate stakeholders across teams to ensure matters are progressed and deadlines are clearly tracked.
Prepare, format, and finalise reports, presentations, summaries, and management-ready documents.
Turn rough notes or verbal direction into clear, polished, and well-structured written materials.
Maintain trackers, status updates, and document records with strong accuracy and attention to detail.
Support executive communication, routine correspondence, and internal coordination tasks.
Assist with organising information, identifying gaps, and ensuring follow-up items are closed out appropriately.
Provide general executive support with professionalism, discretion, and a strong sense of ownership.
Use modern productivity tools effectively; interest in Tech or AI tools that improve work quality will be an advantage.

Requirements

Previous experience in an Executive Assistant, Executive Coordinator, Team Assistant, Business Support, or similar position supporting senior stakeholders.
Excellent attention to detail, accuracy, and organisational discipline.
Strong ability to understand information quickly and connect different pieces of context effectively.
Strong written and verbal communication skills.
Ability to produce polished documents, meeting materials, summaries, and reports.
High level of discretion, maturity, and professionalism.
Strong time management, prioritisation, and follow-through.
Comfort working in a fast-paced environment with shifting priorities.
A calm, responsive, and solutions-focused working style.
Proficiency in Microsoft Office, Google Workspace, and general business tools.
Interest in technology, Tech, or AI tools is preferred, though prior deep technical knowledge is not required.

Benefits

Why Join Us

Competitive salary with performance-based incentives
Clear career growth and development opportunities within a global organisation
Collaborative and inclusive work environment with exposure to cross-regional operations
Health and wellness benefits
Flexible working arrangements

Why This Role Stands Out

Direct mentoring and close support from the CTO
Exposure to executive-level coordination and strategic business operations
Opportunity to develop strong skills in document drafting, reporting, communication, and stakeholder management
Broad exposure across technology, product, and operations, including AI-enabled ways of working
Structured career pathway for progression into executive office or broader business support roles over time

Quick Apply

Refine Your Search

executive coordinator jobs in parramatta, nsw

CTO Executive Assistant

Human Resources Administrator

Client Engagement Manager

Coordinator, Office of the CEO & Strategic PMO

Event Coordinator, Live Events

Partnerships Executive

Social and Community Coordinator

Coordinator, Campaign Performance and Media Buying

Personal Assistant / Team Assistant

Content Writer and Coordinator

Account Executive

Office Co-Ordinator

Marketing Coordinator/Executive

Sr. Specialist, Equality Communities, APAC

Chatswood Sydney CBD Executive Assistant

Engagement Manager - Professional Services

Sr. Workplace Experience & Operations Coordinator

Personal Assistant / Team Assistant

Sales Coordinator

Program Manager- Justice & Families

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