In-Demand Contract administrator Jobs in Broadmeadows, Vic

Project Coordinator
Stolt Group —Melbourne VIC
- $80,000 - $135,000 a year
- Full-time
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
Quick Apply
IT Application Systems Administrator - Contract or Permanent
NCS Australia —Melbourne VIC
- Full-time
- Hybrid work
- Leadership
- Communication skills
- Parental leave
Quick Apply
Boating Careers
Boating Industry Association of Victoria —Melbourne VIC
- Part-time
- In-person
- Communication skills
- Outdoor work
Quick Apply
Contracts Administrator
John Holland —Melbourne VIC
- Contract
- Microsoft Excel
- Engineering
- Microsoft Office
- Parental leave
Senior Contract Administrator
ESR Group —Melbourne VIC
- Hybrid work
- Engineering
- Microsoft Office
- Administrative experience
Quick Apply
Senior Contract Administrator
Kapitol —Melbourne VIC
- Full-time
- Administrative experience
- Leadership
- Negotiation
Senior Contracts Administrator
CPB Contractors —Melbourne VIC
- Full-time
- Conflict management
- Budgeting
13d
Senior Project Administrator
UGL Limited —Southbank VIC
- Urgently hiring
- Hybrid work
- Microsoft Office
- Administrative experience
- In-person
- Employee discount
14d
Senior Contracts Administrator
Unita —East Melbourne VIC
- Full-time
- Administrative experience
- In-person
Senior Contracts Administrator - VIC
BMD Group —Melbourne VIC
- Full-time
- Communication skills
Service Administrator Electronic Security
Wilson Group —Melbourne VIC
- Full-time
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
Administrative Officer - Statements
Royal Australian and New Zealand College of Obstetricians and Gynaecologists —Melbourne VIC
- Contract
- Microsoft Word
- Microsoft Excel
- Writing skills
- Health insurance
- Work from home
Quick Apply
IT Support Administrator - 0.5 FTE
FrankieOne —Melbourne VIC
- Part-time
- Hybrid work
- Management
- Sales
- Administrative experience
Senior Contracts Administrator
Unita Group Operations —East Melbourne VIC
- Full-time
- Administrative experience
- In-person
Quick Apply
Systems Administrator
Easygo —Melbourne VIC
- Contract
- Google Suite
- APIs
- AI
- Parental leave
- Referral program
7d
Senior Contracts Administrator
Florence alba collective —Williamstown VIC
- $35,000 - $60,000 a year
- Full-time
- Hybrid work
- Microsoft Word
- Microsoft Excel
- Annual leave
- Work from home
Quick Apply
9d
Senior Contracts Administrator
Hickory —Southbank VIC
- Engineering
- Bachelor's degree
- Construction
- Parental leave
- Employee assistance program
HR Coordinator
Authentic Sichuan Food Pty Ltd —Richmond VIC
- $55,000 - $80,000 a year
- Full-time
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
Quick Apply
Contracts Administrator
Vestas —Melbourne VIC
- Full-time
- Engineering
- Administrative experience
- Electrical experience
- Parental leave
- Employee assistance program
Senior Contracts Administrator
DCOH —Melbourne VIC
- Full-time
- Engineering
- Master's degree
- Administrative experience
Quick Apply

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Project Coordinator

Stolt Group
Melbourne VIC

Quick Apply

Job Details

Full-time
$80,000 - $135,000 a year

Qualifications

Microsoft Word
Project Management
PMBOK
Microsoft Excel
Microsoft Outlook
Engineering
Microsoft Office
Bachelor's degree
Driver Licence
Organisational skills
Construction
Diploma
White Card
Construction Management
Communication skills

Full Job Description

About the Role

We are seeking motivated and capable early to mid-career Project Coordinators to support delivery of a nationally significant Defence Estate Works (EW) programs.

Operating within a Program Management Contract Administrator (PMCA) delivery environment, these roles will support the planning, coordination, and execution of sustaining and minor capital works (CAPEX) projects across Defence establishments and operational facilities.

This role is ideally suited to individuals who bring strong technical or hands-on experience and are looking to step into or further develop a career in project management.

You will work alongside experienced project managers, engineers, and Defence infrastructure specialists to deliver projects across facilities, building, civil, and engineering disciplines including refurbishments, upgrades, utilities, and remediation works.

The successful candidate will gain exposure to the full project lifecycle including planning, procurement, contractor coordination, project delivery, stakeholder engagement, HOTO (handover/takeover), and project closeout activities.

This is an excellent opportunity for someone looking to transition from a trade or facilities background into a structured project management career pathway within a long-term Defence program.

Locations

We have roles available at Defence bases in the following locations:

Key Responsibilities

Support the coordination and delivery of Defence Estate Works projects across allocated regions and sites
Assist Project Managers with planning, scheduling, reporting, and delivery coordination
Coordinate contractors, trades, consultants, and stakeholders across active project sites
Monitor project progress against scope, schedule, cost, and quality requirements
Support procurement and tendering activities including documentation and contractor engagement
Maintain project documentation, reporting outputs, and governance records
Support risk, issue, and change management processes
Assist with on-site delivery coordination in live operational environments
Contribute to stakeholder engagement across Defence and contractor teams
Support HOTO, project completion documentation, and closeout activities
Ensure compliance with WHS, environmental, and security requirements
Contribute to continuous improvement and structured delivery processes

Skills and Experience

Essential

2–5 years’ experience in one or more of the following:-

- Project coordination or project administration

- Construction, trades supervision, or site coordination

- Facilities management or infrastructure delivery

Exposure to sustaining works, maintenance, or minor CAPEX projects
Strong organisational skills with the ability to manage multiple tasks and priorities
Good communication skills and ability to work with trades, contractors, and stakeholders
Ability to work within structured project delivery environments
Strong attention to detail and documentation capability
Proficiency in Microsoft Office (Excel, Word, Outlook, Teams)
Collaborative and team-oriented approach

Highly Desired

Qualified tradesperson (electrical, mechanical, plumbing, carpentry, etc.) who has progressed into coordination or supervisory roles
Facilities or maintenance professional with strong technical knowledge of building services or infrastructure
Experience working in live, operational, or high-compliance environments

Desirable

Experience in Defence, Government, or regulated environments
Exposure to contractor coordination, procurement, or project delivery
Understanding of CAPEX or infrastructure project lifecycles
Familiarity with PMBOK, PRINCE2, or structured delivery methodologies
Experience working on-site or within active facilities
Exposure to PMCA or Commonwealth delivery frameworks
Familiarity with Defence processes (e.g. ASDEFCON) highly regarded

Qualifications

Qualifications
Bachelor’s degree or diploma in Project Management, Engineering, Construction Management, Infrastructure, Building, Architecture, or related discipline (desirable but not essential)
Relevant industry or project management certifications highly regarded

Security Requirements

Ability to obtain and maintain a Defence Baseline Security Clearance (mandatory)
Australian Citizenship preferred
Existing Defence security clearance highly regarded

Personal Attributes

Proactive, adaptable, and motivated to learn
Strong organisational capability and attention to detail
Collaborative and team-oriented approach
Professional communication and stakeholder engagement skills
Ability to work effectively in fast-paced, program-driven environments
Commitment to safety, compliance, and delivery quality
Willingness to develop within Defence and infrastructure project delivery environments

Company Description

Stolt Group is a recognised leader delivering innovative and sustainable solutions across diverse industries. We complement our in-house expertise by working alongside trusted Australian-owned project delivery partners with experience across Defence, maritime, infrastructure, energy, and heavy industry sectors, including complex works in high-risk operational environments.

Together, we align with DISP-approved and ISO 9001-accredited organisations, operating under a strong zero harm philosophy to deliver safe, high-quality, and trusted project outcomes.

What We Offer

Opportunity to work on nationally significant Defence infrastructure and estate programs
Exposure to Tier 1 PMCA delivery environments and structured project governance frameworks
Long-term project pipeline and career development opportunities
Mentoring and support from experienced Defence and infrastructure professionals
Exposure to complex infrastructure, remediation, facilities, and operational environment projects
Collaborative and values-driven company culture focused on professional growth and delivery excellence

Pay: $80,000.00 – $135,000.00 per year

Application Question(s):

Are able to obtain and maintain an Australian Government security clearance (AGSVA)?

This role requires the successful candidate to obtain and maintain an Australian Government security clearance (AGSVA). As a result, Australian citizenship is typically required.

Experience:

Construction: 1 year (Preferred)

Licence/Certification:

Driver Licence (Required)
White Card (Preferred)

Work Location: In person

Quick Apply

Refine Your Search

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