In-Demand Administrative assistant Jobs in Southbank Vic

Executive Assistant - CFO
Orica —East Melbourne VIC
- Full-time
- Communication skills
6d
Administrative Assistant
Device Technologies Australia —Melbourne VIC
- Full-time
- Microsoft Word
- CRM software
- Microsoft Excel
7d
Administrative Assistant - Molecular Pathology
Peter MacCallum Cancer Centre —Parkville VIC
- $66,768.00 - $73,811.92 a year
- Full-time
- Hybrid work
- Microsoft Outlook
- Microsoft Office
- Administrative experience
- Annual leave
5d
Administration Assistant
Gallagher Bassett —Melbourne VIC
- Full-time
- Hybrid work
- Management
- Microsoft Office
- Organisational skills
- Work from home
- Parental leave
Group Executive Assistant
Monash University —Caulfield VIC
- $100,155 - $108,106 a year
- Full-time
- Hybrid work
- Microsoft Office
- Administrative experience
- Communication skills
6d
Administration Assistant
The Royal Melbourne Hospital —Parkville VIC
- Full-time
- Administrative experience
- Organisational skills
- Communication skills
- Annual leave
5d
Administrator
Epiq Systems, Inc. —Melbourne VIC
- Full-time
- Office
- Master's degree
- Administrative experience
Executive Assistant
CBRE —Melbourne VIC
- Full-time
- Salesforce
- In-person
Executive Assistant, Australia Retail
ANZ Banking Group —Melbourne VIC
- Full-time
- Microsoft Office
- Administrative experience
- Financial services
10d
Admin Assistant — Repairs & RMA
DJI STORE PTY LTD —Brunswick VIC
- $55,000 - $65,000 a year
- Full-time
- Databases
- Administrative experience
- Communication skills
Quick Apply
Administrative Assistant, PEI (Projects, Energy & Infrastructure)
Herbert Smith Freehills —Melbourne VIC
- Full-time
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
6d
Administration Assistant Talent Acquisition, Head Office
Delaware North —Docklands VIC
- Monday to Friday
- Microsoft Word
- Microsoft Excel
- Administrative experience
13d
Administrative Assistant CoE
Melbourne Polytechnic —Heidelberg VIC
- $63,689 - $68,772 a year
- Full-time
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
Buying Admin Assistant
Decjuba —Cremorne VIC
- Full-time
Administrative Assistant
Austin Health —Heidelberg VIC
- Full-time
- Customer service
- Communication skills
- Health insurance
7d
Executive Assistant
Melbourne Private Hospital —Melbourne VIC
- $40 an hour
- Full-time
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
- Employee assistance program
Administrative Assistant
Beraldo Coffee —Heidelberg West VIC
- $49,900 - $52,000 a year
- Urgently hiring
- Customer service
- ERP systems
- Office
- Employee discount
Quick Apply
13d
Ops Senior Admin Assistant
UPS —Airport West VIC
Executive Assistant – AZ NGA
AZ NGA —Melbourne VIC
- From $7,000 a month
- Full-time
- Microsoft Powerpoint
- Microsoft Excel
- Microsoft Outlook
- Health insurance
- Dental insurance
Quick Apply
10d
EXECUTIVE & ADMINISTRATIVE SUPPORT OFFICER
Lifestyle Solutions —Moorabbin VIC
- Full-time
- Remote
- Microsoft Office
- Front desk
- Communication skills
5d

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Executive Assistant - CFO

Orica -
East Melbourne VIC

Apply Now

Job Details

Full-time
6 days ago

Qualifications

Communication skills

Full Job Description

Date: 2 Jun 2026

Location: Melbourne, VIC, AU, 3002

Company: Orica

About Orica

At Orica, it’s the power of our people that leads change and shapes our futures. Every day, all around the world, our people help mobilise vital resources essential to progress. Established in 1874, we have grown to become the world leader in mining and civil blasting with a diverse of team of more than 13,000 across the world.

It’s an exciting time to join us – we are shaping the future of mining through digital and automated technologies, embracing new ways of thinking, pioneering innovation and reimagining the way we work.

About the role

We are thrilled to announce an exciting opportunity for the role of Executive Assistant – Chief Financial Officer. This position plays a crucial role in providing confidential, proactive and highly organised executive support to the CFO, as well as indirect support to members of the Finance Leadership Team.

Working closely with the CFO, CEO, Executive Committee, Board of Directors and senior leaders, your role is to enable the smooth operation of the CFO’s office and ensure key priorities, meetings and interactions are well managed and professionally executed.

This is a hybrid role, with an expectation of four days per week in the office to support the pace, confidentiality and stakeholder engagement required.

What you will be doing

Executive Support & Administration

Manage a complex executive diary, priorities and meeting schedule, ensuring effective time management and seamless support.
Own end-to-end travel planning across multiple time zones, including itineraries, logistics and contingency planning.
Coordinate expenses, approvals and invoices, ensuring accuracy and alignment with relevant policies.

Meeting Planning & Management

Coordinate key meetings, including preparation of agendas, run sheets, pre-reads, action logs and follow-ups.
Support executive and board-related interactions by managing scheduling, materials and meeting logistics with discretion.
Handle sensitive information with discretion, diplomacy and sound judgement.

Stakeholder Management & Correspondence

Serve as a key point of contact for the CFO’s office, triaging requests and responding with professionalism and tact.
Build effective working relationships with senior leaders, Executive Assistants, and internal and external stakeholders.
Draft and refine high-quality correspondence and materials.

What you will bring

Demonstrated experience as an Executive Assistant supporting senior executives at CFO, CEO or Executive Committee level in a fast-paced, complex environment.
Proven capability in complex diary management and international travel coordination across multiple time zones.
Strong organisational and prioritisation skills, with the ability to manage multiple moving parts and shifting deadlines.
Excellent written and verbal communication skills, with confidence engaging senior stakeholders.
High levels of discretion, professionalism and attention to detail.
Proficiency in Microsoft 365, with a practical, solutions-focused approach.

What we offer

As part of a truly global company, you will have the ability to grow and learn in a diverse, collaborative culture. We foster relationships and learning through connected global and local teams, promote flexible and diverse career paths and support the development of your knowledge and skills.

You will be paid a competitive salary, learn from talented individuals across multiple disciplines and be able to thrive in a safe workplace within a collaborative culture. Ignite your career at a place where your distinct potential can find its home.

We respect and value all

Orica promotes and fosters a culture of inclusion and Equal Opportunity Employment everywhere we operate. We treat our people and applicants with fairness, dignity, and respect, getting the best of everyone’s contributions. All qualified applicants will receive consideration for employment without regard to race, religion, sexual orientation, gender perception or identity, nationality, age, military or veteran, marital or disability status.

Apply Now

Refine Your Search

administrative assistant jobs in southbank vic

Executive Assistant - CFO

Administrative Assistant

Administrative Assistant - Molecular Pathology

Administration Assistant

Group Executive Assistant

Administration Assistant

Administrator

Executive Assistant

Executive Assistant, Australia Retail

Admin Assistant — Repairs & RMA

Administrative Assistant, PEI (Projects, Energy & Infrastructure)

Administration Assistant Talent Acquisition, Head Office

Administrative Assistant CoE

Buying Admin Assistant

Administrative Assistant

Executive Assistant

Administrative Assistant

Ops Senior Admin Assistant

Executive Assistant – AZ NGA

EXECUTIVE & ADMINISTRATIVE SUPPORT OFFICER

I want to receive the latest job alert for administrative assistant in southbank vic

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