In-Demand facility coordinator Jobs in melbourne vic

Client Service Coordinator - Projects & Operations
Tradeflex —South Yarra VIC
- $75,000 - $80,000 a year
- Full-time
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
- Referral program
Quick Apply
9d
Leisure and Lifestyle Coordinator
Fronditha Care —Templestowe VIC
- $35 - $37 an hour
- Part-time
- First Aid Certification
- Organisational skills
- In-person
- Parental leave
- Employee assistance program
Quick Apply
Workplace & Facilities Coordinator
Tesla —Cremorne VIC
- Full-time
- Microsoft Powerpoint
- Microsoft Excel
- Organisational skills
5d
Landside Coordinator
VICTORIA INTERNATIONAL CONTAINER TERMINAL —Melbourne VIC
- $96,400 - $96,407 a year
- 8 hour shift
- Remote
- Customer service
- Microsoft Office
- Leadership
- Work from home
- Parental leave
Quick Apply
14d
HSEQ Coordinator
Sandvik —Melbourne VIC
- Full-time
- Manufacturing
- Communication skills
8d
Administration Assistant - Projects
Equans —Mount Waverley VIC
- Full-time
- Microsoft Word
- Microsoft Excel
- Construction site
- Health insurance
- Parental leave
Supply Chain Coordinator
Brandbank Group —Melbourne VIC
- Full-time
- Microsoft Excel
- ERP systems
- In-person
- Employee assistance program
- Referral program
12d
National Compliance Manager
Toll Group —Truganina VIC
- Full-time
13d
Clinical Trial Coordinator - 2 positions
St Vincent's Health Australia —Melbourne VIC
- $86,730 - $99,699 a year
- Full-time
- Bachelor's degree
7h
Events Manager
Monash University —Clayton VIC
- $124,343 - $137,251 a year
- Full-time
- Hybrid work
- Management
- Analysis skills
- Organisational skills
9d
Claims Coordinator
Ethos Building & Restoration —Melbourne VIC
Bid Coordinator/Menzies Facility Services
Menzies Group —Malvern VIC
- Full-time
- Microsoft Powerpoint
- Microsoft Word
- CRM software
- Employee assistance program
Facilities Coordinator
Inchcape —Melbourne VIC
- Management
- Administrative experience
- Office experience
17h
Rostering & Administration Coordinator
ISS —Melbourne VIC
- Part-time
- Microsoft Office
- Communication skills
- Time management
- Free parking
HR Coordinator & Office Manager
First Focus —Melbourne VIC
- $70,000 - $90,000 a year
- Part-time
- AI
Quick Apply
Change Coordinator
Coles Group —Hawthorn East VIC
- Organisational skills
- Communication skills
- Free parking
- Employee stock purchase plan
8d
Expression of Interest - New Site
Wickham Freight Lines —Melbourne VIC
- Employee assistance program
Coordinator | Support Services
St Vincent's Health Australia —Melbourne VIC
- $73,502 a year
- Part-time
- No degree
- Cleaning
- Hospital experience
Volunteer - Gardening Companion
Jewish Care Victoria —Melbourne VIC
- Communication skills
Business Administrator- Admissions Coordinator
Bupa —Melbourne VIC
- Full-time
- Microsoft Office
- Administrative experience
- No degree
- Health insurance

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Client Service Coordinator - Projects & Operations

Tradeflex
South Yarra VIC

Quick Apply

Job Details

Full-time
$75,000 - $80,000 a year
9 days ago

Benefits

Referral program
Opportunities for promotion

Qualifications

Microsoft Powerpoint
Microsoft Word
Microsoft Excel
Microsoft Outlook
Management
Microsoft Office
Master's degree
Administrative experience
Business development
Working with children
Bachelor's degree
Organisational skills
Cleaning
Working with Children Check
Communication skills

Full Job Description

About Tradeflex

Tradeflex is a wholly owned and operated Australian business. We are a highly reputable integrated facilities management company experiencing impressive growth. We have a national footprint and an enviable reputation for relationship driven service. Our client base covers retail, transport, education, residential, industrial, commercial and public buildings.

You will find we are anything but ordinary; we believe we work better as a team and are focused on bringing our best to the table each and every day. We are committed to delivering value and take full accountability for making that happen.

In our 37 years of operation, we have achieved great success, and we are about to get a whole lot bigger!

About the Role

This role is responsible for coordinating operational projects, contract administration activities, client communication, compliance reporting, and stakeholder engagement to ensure services are delivered in accordance with contractual and operational requirements.

The successful candidate will work closely with operational teams, senior management, clients, and external stakeholders in a fast-paced service delivery environment.

Key Responsibilities

Contract & Client Coordination

Liaise with client representatives and internal stakeholders including the General Manager – Cleaning Operations (Education), Operations Managers, Area Managers, and Contract Compliance teams to support contract delivery and operational outcomes.
Manage client enquiries by clarifying scope requirements, resolving issues, and documenting outcomes to support service continuity.
Prepare formal responses to Department of Education enquiries using operational data and stakeholder consultation.
Record and distribute meeting minutes including decisions, action items, ownership responsibilities, and agreed abatement outcomes.

Project & Operational Coordination

Convert scopes and meeting actions into trackable worklists and maintain progress through regular stakeholder communication.
Coordinate program, project, and service variations to ensure alignment with contractual and operational requirements.
Maintain contract documentation, service scope variations, and operational planning records.
Translate approved variations into operational instructions, checklists, and schedules and brief operational teams accordingly.
Coordinate mobilisation, procurement, digital transformation, and service-improvement projects.

Reporting, Analysis & Compliance

Conduct labour, equipment, and cost impact analysis relating to operational variations and projects.
Maintain governance and audit compliance records including approvals, supporting evidence, and variation registers.
Prepare weekly and monthly operational performance reports for senior management and the Department of Education.
Maintain and update Working With Children (WWC) compliance records and provide compliance reporting where required.
Analyse operational trends, workforce turnover, budget variances, emergency cleans, and compliance metrics to support operational improvement initiatives.

Operational Support & Continuous Improvement

Respond to emergency clean requests by coordinating resources and ensuring safe and timely service delivery.
Investigate service issues, identify root causes, and coordinate corrective and preventative actions.
Prepare rectification and emergency clean reports with supporting evidence and compliance outcomes.
Review abatement notices, compile evidence, and coordinate resolution activities.
Assist with project charters, schedules, implementation plans, risk registers, and business case development.

Skills & Experience

Bachelor or master’s in management or related

· Minimum 3 years Australian full-time experience in project administration, contract coordination, client services, or operational support roles.

Strong stakeholder management, communication, and organisational skills.
Experience preparing operational reports, meeting minutes, compliance documentation, and project records.
Ability to analyse operational data, labour requirements, budgets, and cost impacts.
Strong problem-solving skills with high attention to detail.
Intermediate to advanced Microsoft Office skills including Excel, Word, Outlook, and PowerPoint.
Experience in facilities management, cleaning operations, education sector contracts, or service delivery environments will be highly regarded.

Why Join Trade Flex

Full-time permanent opportunity with career progression
Exposure to large-scale Department of Education operations and strategic projects
Supportive and collaborative team culture
Opportunity to contribute to operational improvement and project initiatives
Competitive salary package and professional development opportunities

How to Apply

Please submit your resume and cover letter outlining your relevant experience and suitability for the role

Pay: $75,000.00 – $80,000.00 per year

Benefits:

Referral program

Work Location: In person

Quick Apply

Refine Your Search

facility coordinator jobs in melbourne vic

Client Service Coordinator - Projects & Operations

Leisure and Lifestyle Coordinator

Workplace & Facilities Coordinator

Landside Coordinator

HSEQ Coordinator

Administration Assistant - Projects

Supply Chain Coordinator

National Compliance Manager

Clinical Trial Coordinator - 2 positions

Events Manager

Claims Coordinator

Bid Coordinator/Menzies Facility Services

Facilities Coordinator

Rostering & Administration Coordinator

HR Coordinator & Office Manager

Change Coordinator

Expression of Interest - New Site

Coordinator | Support Services

Volunteer - Gardening Companion

Business Administrator- Admissions Coordinator

I want to receive the latest job alert for facility coordinator in melbourne vic

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