In-Demand part time administrator Jobs in chadstone vic

Calibration Laboratory Administrator
LAF Technologies Pty Ltd —Boronia VIC
- $70,000 - $85,000 a year
- Full-time
- Laboratory
- Customer service
- Laboratory experience
Quick Apply
3d
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- Full-time
- Administrative experience
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- In-person
Quick Apply
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PROJOIN —Thomastown VIC
- $75,000 - $85,000 a year
- Full-time
- Microsoft Excel
- ERP systems
- In-person
Quick Apply
8d
IT Support Administrator - 0.5 FTE
FrankieOne —Melbourne VIC
- Part-time
- Hybrid work
- Management
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- Administrative experience
Client Services Administrator
Royal Eagle Security Services —Port Melbourne VIC
- $49,998.54 - $70,000.00 a year
- Full-time
- Microsoft Word
- Microsoft Excel
- Customer service
- Annual leave
Quick Apply
Pensions Administrator
Link Group —Docklands VIC
- Leadership
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MFS Engineering —Camberwell South VIC
- $90,000 a year
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DKO Architecture —Melbourne VIC
- Full-time
Administration Officer (Fixed Term)- Mordialloc Grove Care Community
Opal HealthCare —Mordialloc VIC
- Part-time
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- Administrative experience
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Property Administrator | South Melbourne
MacKillop Family Services —South Melbourne VIC
- $34.58 - $37.73 an hour
- Full-time
- Microsoft Office
- Administrative experience
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Finance Systems Administrator
Peter MacCallum Cancer Centre —Melbourne VIC
- $70,000 - $80,000 a year
- Full-time
- Hybrid work
- Microsoft Office
- Administrative experience
- EMR systems
- Annual leave
3d
Assistant Contracts Administrator Trainee
CPB Contractors —Melbourne VIC
- Full-time
- Microsoft Excel
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- Finance
- On-the-job training
14d
Contract Administrator
Healy Daloia Migration Services Pty Ltd —Melbourne VIC
- $73,150 - $80,000 a year
- Full-time
- Master's degree
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- In-person
Quick Apply
Project Administrator
Contract Resources —Melbourne VIC
- Full-time
- Microsoft Excel
- Microsoft Office
- Administrative experience
Quick Apply
Medical Administration Registrar
Cabrini Health —Malvern VIC
- Full-time
- Administrative experience
- In-person
- Commuter assistance
5h
Purchasing Administrator
Western Health —Melbourne VIC
- $65,000 - $75,000 a year
- Full-time
- Microsoft Office
- Education
- Communication skills
2d
Receptionist - Kew/Port Melbourne VIC (Part-time)
ResMed —Melbourne VIC
- Part-time
- Microsoft Word
- Microsoft Excel
- Sales
Contracts Administrator
John Holland —Box Hill VIC
- Microsoft Excel
- Engineering
- Microsoft Office
- Parental leave
10d
Clinical Placement Administrator
Keypath Education —Melbourne VIC
- Part-time
- Remote
- Microsoft Office
- Administrative experience
- Communication skills
9d

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Calibration Laboratory Administrator

LAF Technologies Pty Ltd
Boronia VIC

Quick Apply

Job Details

Permanent | Full-time
$70,000 - $85,000 a year
3 days ago

Qualifications

Customer service
Laboratory experience
Technical support
Administrative experience

Full Job Description

Summary: The Calibration Laboratory Administrator plays a key role in supporting LAF Technologies’ revenue objectives and customer satisfaction outcomes through the effective coordination and scheduling of laboratory resources, service activities, and workflow priorities. This role is responsible for ensuring the efficient, timely, and seamless delivery of calibration and service operations while balancing customer requirements, technician availability, and operational performance. The position contributes significantly to maintaining and enhancing Laftech’s reputation as a leading Australasian provider of calibration and technical service solutions by delivering a high standard of customer support, service coordination, and administrative accuracy. Working collaboratively across all areas of the business, the Calibration Laboratory Administrator supports operational efficiency, strengthens customer relationships, promotes brand confidence, and contributes to overall business performance and service excellence.

Functional Responsibilities

Customer Service & Communication

Act as the primary point of contact for laboratory service enquiries
Provide timely updates regarding testing, calibration, repair, or service status
Respond to phone calls, emails, and internal requests professionally and efficiently
Liaise with customers, laboratory technicians, suppliers, and freight providers to ensure smooth laboratory operations

Receiving & Processing Customer Units

Receive customer instruments, samples, or equipment into the laboratory
Accurately register incoming items into the laboratory or service management system
Verify customer information, serial numbers, calibration details, and supporting documentation
Inspect incoming units for damage or discrepancies and document findings
Create and maintain laboratory job records, service requests, and work orders

Laboratory Service Coordination

Schedule and coordinate laboratory service, testing, calibration, and repair activities
Allocate jobs to laboratory technicians in accordance with workload and priorities
Monitor workflow and turnaround times to ensure customer deadlines are achieved
Follow up on outstanding jobs and communicate delays, approvals, or additional requirements to customers
Coordinate quotations, purchase orders, and warranty-related administration where applicable

Dispatch & Logistics

Prepare completed instruments, reports, or equipment for dispatch
Coordinate freight bookings and courier collections for incoming and outgoing items
Prepare dispatch documentation, including consignment notes, shipping labels, and service reports
Ensure all units are packaged appropriately to prevent damage during transit
Track shipments and resolve freight or delivery issues as required

Administration & Documentation

Maintain accurate laboratory records, calibration certificates, and customer documentation
Process invoices, reports, quotations, and related administrative documentation
Maintain electronic and physical filing systems in accordance with laboratory procedures
Prepare reports relating to laboratory activity, service performance, and turnaround times

Inventory & Equipment Coordination

Assist with monitoring laboratory consumables, spare parts, and equipment availability
Coordinate ordering of parts, consumables, and office supplies as required
Maintain accurate inventory and asset records

Compliance & Quality Assurance

Ensure compliance with laboratory quality systems, company procedures, and workplace safety requirements
Support adherence to ISO, NATA, or other regulatory and accreditation standards where applicable
Maintain confidentiality of customer, technical, and laboratory information
Ensure all documentation is completed accurately and retained in accordance with quality requirements

Work Experience:

3 years of customer service experience in an administration, scheduling or appointment setting role, preferably in environmental or scientific industries.
Experience with Microsoft 365, productivity tools and Customer Relationship Management (CRM) would be advantageous.

Company Overview

Established in 1987, LAF technologies has emerged as a premier supplier and service provider specialising in contamination control, scientific instrumentation, particle measurement, environmental monitoring, and laboratory equipment across Australasia. Our NATA accreditation and comprehensive range of certifications, including ISO 17025, ISO 9001, ISO 14001, and ISO 45001, underscore our commitment to quality assurance and operational excellence. Headquartered in Melbourne with additional offices in Sydney, and sales and service facilities in Queensland and Tasmania, LAF technologies offers a specialised distribution network ensuring efficient delivery and expert technical support. Our dedicated approach focuses on supporting, servicing, and validating technical plant and equipment throughout its lifecycle, ensuring customers receive exceptional support and reliable solutions.

Quick Apply

Refine Your Search

part time administrator jobs in chadstone vic

Calibration Laboratory Administrator

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