In-Demand Reception/administration officer Jobs in Ivanhoe, Vic

Business Support Officer
Egis —Melbourne VIC
- Contract
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
- Parental leave
11d
Deputy Practice Manager - HC - Practice Support
Advara HeartCare —Balwyn VIC
- Full-time
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
- Parental leave
Administration Coordinator - Radiation Oncology (ONJ)
Victorian Government —Melbourne VIC
- Full-time
- Management
- Customer service
- Administrative experience
- Health insurance
3d
Receptionist & Administration Officer
ASDAM Group —Moorabbin VIC
- Full-time
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
Quick Apply
15h
Attendance Officer
Victorian Government —Melbourne VIC
- Full-time
- Google Suite
- Microsoft Office
- Front desk
11d
Administration Officer | Burwood
For Health Group —Burwood VIC
- Part-time
- Management
- English
- Administrative experience
3d
Administrative Officer
Holmesglen Institute —Moorabbin VIC
- $64,076 - $69,189 a year
- Full-time
- Customer service
- Microsoft Office
- Administrative experience
- Parental leave
- Employee assistance program
Quick Apply
5d
Senior Patient Services Officer
GenesisCare —Malvern VIC
- Full-time
- Microsoft Office
- Administrative experience
- Supervising experience
- Parental leave
- Gym membership
Office Manager
Markel Australia PTY Ltd. —Melbourne VIC
- Full-time
- Office experience
Quick Apply

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Business Support Officer

Egis -
Melbourne VIC

Apply Now

Job Details

Permanent | Contract
11 days ago

Benefits

Parental leave

Qualifications

Microsoft Word
Microsoft Excel
Microsoft Outlook
Microsoft Office
Organisational skills
Time management

Full Job Description

Permanent Contract

Mid-Senior Level

Melbourne

Assistant and Administration

About Us

Egis is a leading global organisation in architecture, consulting, construction engineering, operations and mobility services. We partner with clients to design, deliver and operate smarter infrastructure and places that respond to the world’s evolving needs.

With more than 20,000 employees worldwide, we combine global capability with strong local insight. Our multidisciplinary expertise enables us to deliver innovative, practical and sustainable solutions that help build more balanced, resilient communities.

At Egis, you’ll be part of a business shaping the future of cities, transport, energy and the built environment, creating lasting impact where it matters most.

About the Role

We're looking for a proactive Business Support Officer to support our office in the Melbourne CBD. This is an on-site role where you will contribute to positive office culture and efficient operations through providing effective management of office administration, facilities and people.

Key Responsibilities

Be the face of Egis to meet and greet visitors and clients, ensuring visibility at reception during business hours and managing incoming phone calls
General office management including facility management and organising the repair and maintenance of office assets and equipment
Ensure common areas and meeting rooms are neat and tidy, working closely with IT to ensure IT assets are functioning
Coordinate internal and external deliveries and mail
Provide onboarding to new employees including workplace health and safety induction and security passes
Perform the role of Health & Safety Lead during emergency events, liaising with crisis management team in line with Crisis Management Plan
Support Environmental, social and corporate governance (ESG) activities, collect carbon data for office, and work with our team towards achieving Carbon targets.
Support vehicle fleet administration duties
Organise and implement internal social events in coordination with the Social Committee within budget
Support the coordination of external corporate functions and events
Management of office costs within approved budget
Assist with expense claims and company credit card reconciliation as required
Coordinate travel and accommodation, as required

What do we need from you

Ideally, you will have previous experience in a similar role within the professional services industry. You will be able to commit to being present at our Melbourne CBD office 5 days a week.

In addition, you will also have:

Prior experience in similar role, ideally within a professional services or consultancy environment
Polished personal presentation, polite, respectful and professional manner
Experience supporting and coordinating office relocation
Facilities management experience highly desired
Proficiency with MS Office packages including Word, Excel, Outlook and Teams
Effective time management and organisational skills including the ability to prioritise tasks effectively
Strong communications skills, both written and verbal
Ability to work proactively within a busy team environment with minimal direction
Strong attention to detail

What's in it for you?

Egis is committed to creating an inclusive, creative culture that embraces diversity and flexibility. We offer generous parental leave, support flexible work practices and strive to create an environment where employees can connect, collaborate, grow and succeed.

Apply Now!

Apply Now

Refine Your Search

reception/administration officer jobs in ivanhoe, vic

Business Support Officer

Deputy Practice Manager - HC - Practice Support

Administration Coordinator - Radiation Oncology (ONJ)

Receptionist & Administration Officer

Attendance Officer

Administration Officer | Burwood

Administrative Officer

Senior Patient Services Officer

Office Manager

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