In-Demand Admin Jobs in Caloundra, Qld

Office Manager
New Era Lawyers —Maroochydore QLD
- $80,000 a year
- Full-time
- Budgeting
- In-person
- Communication skills
Quick Apply
3d
Office Manager
NESTOCAR SUNSHINE COAST PTY LTD —Kunda Park QLD
- $76,515 a year
- Full-time
- Administrative experience
- No degree
- In-person
Quick Apply
Commercial Lease and Compliance Administrator
Colliers —Maroochydore QLD
- Full-time
- Microsoft Excel
- Microsoft Office
- Communication skills
Quick Apply
12d
Medical Receptionist
Ausdocs Group —Sunshine Coast QLD
- Full-time
- Administrative experience
- Communication skills
Project Finance Administrator
John Holland —Beerburrum QLD
- Microsoft Excel
- ERP systems
- Administrative experience
- Parental leave
2d
Receptionist - Maven Dental Maroochydore
Maven Dental —Maroochydore QLD
- Day shift
- Administrative experience
- Front desk
Quick Apply
Brokerage Sales Administration Assistant
The Yacht Sales Co. —Birtinya QLD
- Full-time
- Sales
- Microsoft Office
- Communication skills
Front Office
Uniting Church in Australia Queensland Synod —Alexandra Headland QLD
- Weekend availability
- Administrative experience
- Presentation skills
- First Aid Certification
Quick Apply
4d
Front Office Manager
NOVOTEL —Sunshine Coast QLD
- Weekend availability
- Leadership
- Communication skills
- Resort
Quick Apply
Administration Officer
UnitingCare —Buderim QLD
- Part-time
- Management
- Customer service
- Microsoft Office
- Health insurance
- Parental leave
1d
Fleet Administrator - Fixed Term - 12 months – Australia Zoo
Australia Zoo —Beerwah QLD
- Weekend availability
- Customer service
- Administrative experience
- Organisational skills
Office Manager- Sippy Downs
Regis Aged Care —Sippy Downs QLD
- Microsoft Office
- Administrative experience
- Leadership
- Health insurance
- Gym membership
3d

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Office Manager

New Era Lawyers
Maroochydore QLD

Quick Apply

Job Details

Full-time
$80,000 a year
3 days ago

Qualifications

Budgeting
Communication skills

Full Job Description

About us

New Era Lawyers is a Sunshine Coast based law firm practising across corporate advisory, financial services, commercial law, intellectual property, commercial litigation, real estate, and tax and structuring. We act for private and public companies, fund managers, credit providers, property developers and statutory bodies, and we work closely with start-ups in technology, financial services, food and agribusiness.

About the role

This is a senior, broad-ranging role with genuine ownership of the firm's operations, finances and infrastructure. Reporting directly to the managing director, the Practice Manager is the operational and commercial backbone of the practice, balancing day-to-day management with the strategic projects that support the firm's growth. It's a role for someone who can move fluently between the detail of trust reconciliations and the bigger picture of firm strategy, systems and risk.

Key areas of responsibility include:

Financial management & trust accounting

End-to-end management of the firm's trust and general accounts, including trust compliance, reconciliations, audits and statutory reporting in line with Queensland legal trust accounting obligations
Oversight of billing, WIP, debtor management, cash flow, budgeting and management reporting to the directors

Risk, compliance & governance

Maintaining the firm's regulatory and professional compliance framework, including QLS obligations, professional indemnity, file and record-keeping standards and conflict management
Supporting the firm's response to evolving regulatory obligations, including the incoming AML/CTF (Tranche 2) reforms - contributing to risk assessments, policies and program implementation
Developing and refining internal policies, procedures and controls as the firm scales

People & culture

Leading the firm's HR function - recruitment, onboarding, payroll coordination, performance, professional development and workplace culture
Supporting the directors with workforce planning and team structure

Systems, technology & operations

Administering and optimising the firm's practice management system (Lexis Affinity) and supporting matter, document and workflow management
Driving process improvement and the firm's broader digital and automation initiatives
Managing facilities, IT liaison, vendor and supplier relationships and procurement

Strategy & growth

Partnering with the managing director on operational strategy, reporting and continuous improvement
Identifying and implementing efficiencies that support sustainable growth

About you

You're an experienced operator who thrives on complexity and variety, and who can hold both the fine detail and the strategic view. You'll bring:

A minimum of 2 years' trust account experience within a law firm or professional services environment, with strong command of legal trust accounting obligations and reconciliations
Proven experience managing the operational, financial and compliance functions of a practice or professional services business
Sound understanding of regulatory and risk frameworks relevant to legal practice (exposure to AML/CTF obligations highly regarded)
Experience with legal practice management software (Lexis Affinity experience highly regarded)
Strong financial literacy across budgeting, billing, cash flow and management reporting
Demonstrated people-leadership and HR management capability
Excellent judgement, organisation and the ability to prioritise across competing demands
Confident communication skills and the ability to work autonomously and take initiative

Why join us

A genuinely broad, senior role with real autonomy and influence over how the firm runs
A fun, supportive and professional team
A beautiful Sunshine Coast location - lunch breaks at the beach or along the Maroochydore foreshore
The opportunity to shape the operations of a growing, forward-thinking firm

How to apply

Please email your cover letter and resume, including three professional referees, to [email protected].

We look forward to hearing from you.

Pay: $80,000.00 per year

Work Location: In person

Quick Apply

Refine Your Search

admin jobs in caloundra, qld

Office Manager

Office Manager

Commercial Lease and Compliance Administrator

Medical Receptionist

Project Finance Administrator

Receptionist - Maven Dental Maroochydore

Brokerage Sales Administration Assistant

Front Office

Front Office Manager

Administration Officer

Fleet Administrator - Fixed Term - 12 months – Australia Zoo

Office Manager- Sippy Downs

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