In-Demand Dynamic executive assistant required Jobs

Executive Assistant and Office Services
Bain & Co. —Perth WA
- Full-time
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- Communication skills
Quick Apply
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Genpact Australia Pty Ltd —Blenheim Road NSW
- Full-time
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Nuix —Sydney NSW
- Hybrid work
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Executive Assistant
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Full Face Orthodontics —Haberfield NSW
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Senior Executive Assistant
Salesforce —Sydney NSW
- Full-time
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AccorHotel —Sydney Olympic Park NSW
- Part-time
- English
- Cleaning
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- Employee discount
Quick Apply
Executive Assistant, Private Equity - Sydney
Blackstone Group —Sydney NSW
- Full-time
- Microsoft Office
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Genpact Australia Pty Ltd —Docklands VIC
- Full-time
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Groups Assistant Manager
SOFITEL —Sydney NSW
- Weekend availability
- Management
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Assistant Vice President- Consulting Banking Advisory
Genpact Australia Pty Ltd —Docklands VIC
- Full-time
- PMP
- English
- Finance
Quick Apply
Executive Coordinator
RMIT University —Melbourne VIC
- $93,891 - $101,633 a year
- Full-time
- Hybrid work
- Administrative experience
- University
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7d
Assistant Stocktake Manager
Lovisa —Hawthorn VIC
- Analysis skills
- Organisational skills
- Communication skills
- Gym membership
- Free food
Quick Apply
7d
Assistant Lounge Manager
Compass Group Australia —Mascot NSW
- $92,000 a year
- Full-time
- Hospitality
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- Leadership
- Parental leave
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Assistant Pastry Chef
Kiss Kiss Artisan Foods —Bayswater WA
- $31.19 - $35.00 an hour
- Full-time
- In-person
- Kitchen experience
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- Employee discount
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Quick Apply
Executive Assistant To Associate Director Clinical Operations (Sydney Control)
NSW Health —Eveleigh NSW
- $78,321 - $80,265 a year
- Full-time
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
- Travel reimbursement
1d
Senior Executive Assistant and Officer Coordinator
Western Sydney University —Parramatta NSW
- $107,053 - $115,469 a year
- Full-time
- Microsoft Office
- SharePoint
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13d

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Executive Assistant and Office Services

Bain & Co. -
Perth WA

Quick Apply

Job Details

Full-time

Qualifications

Catering management
Administrative experience
Communication skills

Full Job Description

Bain & Company Australia is looking for an extraordinary Executive Assistant and Office Services to join our high-performing Perth team.

What makes us a great place to work:
We are proud to be consistently recognized as one of the world's best places to work, a campaigner of diversity and a model of social responsibility. We are currently ranked the #3 consulting firm on Glassdoor’s Best Places to Work list, and we have maintained a spot in the top four on Glassdoor's list for the last 12 years. We believe that diversity, inclusion and collaboration is key to building extraordinary teams. We hire people with exceptional talents, abilities and potential, then create an environment where you can become the best version of yourself and thrive both professionally and personally. We are publicly recognized by external parties such as Fortune, Vault, Mogul, Working Mother, Glassdoor and the Human Rights Campaign for being a great place to work for diversity and inclusion, women, LGBTQ and parents.

What you will do:
This role is primarily responsible for providing high-quality executive support to two Perth-based Partners, playing a key role in enabling their effectiveness, productivity, and day-to-day success. Operating in a fast-paced and dynamic environment, you will take ownership of a broad range of executive and administrative responsibilities, proactively managing priorities, anticipating needs, and helping the Partners operate at maximum impact. The role requires a high level of professionalism, discretion, and sound judgement, as you will regularly work with commercially sensitive and confidential information.

In addition to Partner support responsibilities, the role also contributes to the broader Perth office experience through shared office support duties. You will help foster a professional, welcoming, and well-run office environment for employees, clients, and visitors, including acting as a key point of contact for guests, supporting day-to-day office coordination and logistics, and assisting with internal events and office operations.

EA Duties

Provide high-level executive support to two Partners, ensuring effective management of priorities, schedules, and day-to-day operations
Manage complex diaries across multiple time zones, including scheduling, prioritising, and coordinating internal and external meetings with multiple stakeholders
Proactively manage meeting changes and conflicting priorities, including frequent rescheduling at short notice, while ensuring all relevant participants are kept informed
Coordinate domestic and international travel arrangements, including flights, accommodation, ground transportation, visas, and supporting documentation, with the flexibility to manage last-minute changes and adjustments
Prepare meeting materials, documentation, and other supporting information as required
Build and maintain strong collaborative relationships with clients and colleagues at all levels, both internally and externally
Handle confidential and commercially sensitive information with discretion and professionalism, while acting as a trusted support resource for Partners and colleagues where appropriate
Maintain accurate records within Bain systems and databases (including Cortex), ensuring client contacts and activities are regularly updated and monthly digital mailings are distributed as required

Office Services, Operations & Employee Experience

Deliver a high-quality employee experience, managing office operations, meeting room bookings, visitor enquiries, and security/access passes.
Ensure the office is consistently clean, organised, fully stocked, and client-ready, including meeting rooms, kitchen/breakout areas, and compliance with health and safety standards.
Manage office supplies and inventory (stationery, kitchen, wellness), process invoices in line with budget guidelines, and coordinate mail and courier services.
Liaise with Building Management and vendors to oversee maintenance, repairs, cleaning, and tenancy matters.
Provide administrative support, maintain intranet pages and the Office Procedure Manual, and organise catering and logistics for meetings and functions.
Coordinate office events and employee engagement initiatives, supporting recruiting, HR, IT, finance, Office Leads, and committees with planning and execution.
Jointly act as Perth Office Safety Lead, serving as Fire Warden and First Aid Officer, and coordinating fire drills and safety procedures.

About you:
The ideal candidate will have:

Proven experience working in a professional services environment.
Exceptional communication skills
Ability to be flexible and work enthusiastically in a team environment
Ability to work proactively and get the job done
Ability to multitask, organise and prioritise with a logical and methodical approach
Ability to problem solve in a demanding environment
Accuracy, attention to detail and strong administrative skills
Ability to remain composed under pressure and have a positive attitude

About us:
Take a bold step into an extraordinary career with Bain & Company Australia. As a top-tier management consulting firm, Bain offers several benefits to all employees, including a vibrant social calendar, weekly connectivity events and opportunities for professional development and mentoring.

Bain & Company Australia is an equal opportunity employer, committed to ensuring diversity and inclusion in our workplace. We encourage applications from all backgrounds, including those of Aboriginal & Torres Strait Islander descent.

Quick Apply

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dynamic executive assistant required jobs

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