In-Demand Personal assistant/executive Jobs in Melbourne, Vic

Office Coordinator
MedHealth —Melbourne VIC
- Part-time
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
Quick Apply
12d
Corporate Concierge
DAC-Jones Lang LaSalle (VIC) Pty Ltd —Melbourne VIC
- Full-time
- Hospitality
- Customer service
- Front desk
- Health insurance
- Parental leave
Quick Apply
Receptionist/First Aid Officer/Administration Support
Government schools —Melbourne VIC
- Part-time
- Administrative experience
- Communication skills
12d
Project Manager
Anglicare Victoria —Melbourne Western Suburbs VIC
- $155,778 a year
- Full-time
- Writing skills
- Work from home
9d
Facilities Coordinator
DAC-Jones Lang LaSalle (VIC) Pty Ltd —Melbourne VIC
- Full-time
- Google Suite
- Maintenance
- Plumbing
- Health insurance
- Parental leave
Quick Apply
1d
Office Administrator
Civil Contractors Federation Victoria Limited —Notting Hill VIC
- Full-time
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
Quick Apply
6d
Senior Analyst - Logistics & Industrial, Capital Markets
JLL —Melbourne VIC
- Sales
- Finance
- Master's degree
Restaurant & Bar Manager
AccorHotel —Melbourne VIC
- Weekend availability
- Organisational skills
- Leadership
- Restaurant experience
- Employee assistance program
Quick Apply
Senior Analyst - Logistics & Industrial, Capital Markets
DAC-Jones Lang LaSalle (VIC) Pty Ltd —Melbourne VIC
- Full-time
- Sales
- Finance
- Master's degree
Quick Apply
Senior Account Executive – FINPRO Corporate (Financial Lines)
Marsh —Melbourne VIC
- Full-time
- Hybrid work
- Negotiation
Senior Analyst to Associate Director, Transaction Analytics - Melbourne or Sydney
Alvarez and Marsal —Melbourne VIC
- Full-time
- Azure
- SQL
- Analysis skills
Senior Analyst to Associate Director, Transaction Analytics - Melbourne or Sydney
Alvarez & Marsal —Melbourne VIC
- Azure
- SQL
- Analysis skills
Forensics Litigation & Valuation Services Manager
BTVK Advisory Accountants (Australia) Pty Ltd —Docklands VIC
- Full-time
- Microsoft Office
- Computer skills
- Communication skills
Quick Apply
13d
Reserves Men’s Football Coach
Northern Football Netball League —Greensborough VIC
- Management
- Recruiting
- Leadership

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Office Coordinator

MedHealth -
Melbourne VIC

Quick Apply

Job Details

Part-time
12 days ago

Qualifications

Microsoft Powerpoint
Microsoft Word
Microsoft Excel
Microsoft Office
Organisational skills
Communication skills
Office experience

Full Job Description

Company Description

MedHealth are a purpose-built collection of industry leading health, medical and employment brands. Our unique and diverse capabilities come together to get the best possible health and employment outcomes the people we support.

We support whole populations to better outcomes, yet never lose sight of the individual we are working with to build a better life through work and health.

MedHealth is part of a global network with over 4000 employees based in Australia.

Job Description

The Office Coordinator contributes to the delivery of quality services by providing end to end support to ensure the smooth and efficient functioning of the office in addition to general front office and administrative duties.

What will you be doing?

Office Coordination

Submit work orders and schedule repairs for general office space and equipment
Work with building management to ensure the smooth running of the office
Monitor and maintain stock levels for the general office areas and lunchroom/tea areas, ordering replacements as required from the relevant suppliers
Provide a positive front of house service, meet and greet visitors and direct them to the appropriate part of the business, ensuring compliance with visitor management processes
Apply building security access protocols, including access pass management, to support the effective operation of the building security system
Support MedHealth’s Head of Property with administration of routine audits
Coordinate the upkeep of the office environment. Schedule and conduct routine office inspections, providing relevant feedback to areas of the business to maintain a positive, clean and safe working environment. Advise building management of any additional cleaning requirements when necessary.
Coordinate key events onsite when required, including organisation of catering and coffees orders for key meetings
Manage and support the room/desk booking system in conjunction with IT
Provide ad hoc support with Audio Visual equipment and introductory instruction to new team members if required
Maintain key work health and safety resources for the office e.g. First Aid Officers poster.
Manage incoming and outgoing correspondence including emails, mail and packages
Assisting MedHealth’s Executive Assistant team as required

Services and Operational Outcomes

Create a positive work environment for team members, clients, customers and visitors
Support the smooth and effective functioning of all aspects of the office
Deliver exceptional customer service to all stakeholders

Quality, Compliance, Risk

Perform all tasks in accordance with the Quality Management System
Actively identify and contribute to opportunities for innovation and continuous improvement
Maintain a customer focus at all times and a commitment to deliver service excellence

General

Function as an effective, positive team member
Promote and support practices that are inclusive, responsive, safe, accessible and sustainable
Maintain active knowledge of work health and safety practices and procedures, and take reasonable care of your safety and the safety of others
Adhere to all policies and procedures
Carry out other reasonable duties as required
Undertake project work as required by the business.

Qualifications

Previous experience working in a corporate office (desirable, but not essential)
Excellent interpersonal and communication skills.
Strong organisational skills, the capacity to successfully manage competing priorities, maintain attention to detail and meet deadlines.
Strong Microsoft office skills (Word/Excel/PowerPoint)
Proactive, flexible and versatile attitude responsive to changing priorities.
Ability to work autonomously and within a group environment and building strong working relationships.
Proven experience in supporting multiple stakeholders and associated skills.
A personal approach which is positive, enthusiastic, friendly and helpful.
Commercial awareness and track record of working within a goal-oriented environment.

Additional Information

Location: Melbourne | In-person | Part Time - 0.4 FTE over 2 or 3 days

We are not accepting applications from agencies and overseas applicants.

You are welcome here.

Our fast-growing team of more than 3,500 people around Australia represent a huge array of life experiences, skills and ways of thinking. We value all these differences.

We are an Equal Opportunity Employer, proudly welcoming people with disability including mental health conditions, people from diverse cultural and linguistic backgrounds, people from the LGBTQI community, veterans, carers and Indigenous Australians to our team.

We are happy to adjust our recruitment process to support accessibility needs.

Quick Apply

Refine Your Search

personal assistant/executive jobs in melbourne, vic

Office Coordinator

Corporate Concierge

Receptionist/First Aid Officer/Administration Support

Project Manager

Facilities Coordinator

Office Administrator

Senior Analyst - Logistics & Industrial, Capital Markets

Restaurant & Bar Manager

Senior Analyst - Logistics & Industrial, Capital Markets

Senior Account Executive – FINPRO Corporate (Financial Lines)

Senior Analyst to Associate Director, Transaction Analytics - Melbourne or Sydney

Senior Analyst to Associate Director, Transaction Analytics - Melbourne or Sydney

Forensics Litigation & Valuation Services Manager

Reserves Men’s Football Coach

I want to receive the latest job alert for personal assistant/executive in melbourne, vic

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