In-Demand Scheduling coordinator Jobs in Broadmeadows, Vic

Facilities Coordinator
BGIS —Melbourne VIC
- $75,000 - $80,000 a year
- Full-time
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
- Employee assistance program
- Referral program
Senior Administrative Officer, Student Resource Management
Victoria University —Footscray VIC
- $91,796 - $99,361 a year
- Full-time
- Hybrid work
- Microsoft Excel
- Management
- Analysis skills
1d
Rental Coordinator
Crown Equipment —Truganina VIC
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
- Health insurance
- Employee assistance program
Quick Apply
9d
Workforce Coordinator
MACSEYE —East Melbourne VIC
- $90,000 - $95,000 a year
- Full-time
- Hybrid work
- Childcare
- Management
- Education
Quick Apply
12d
HR Administration Support Officer
The GEO Group Australia Pty Ltd —Ravenhall VIC
- $62,000 - $65,000 a year
- Full-time
- Microsoft Office
- Administrative experience
- Recruiting
- Free parking
- Employee assistance program
Service Scheduling Coordinator, Field Service, APAC Energy & Charging Service
Tesla —Cremorne VIC
- Full-time
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
9d
Marketing & Communications Coordinator — Permanent Part-Time
Rigby Cooke Lawyers —Melbourne VIC
- Part-time
- Hybrid work
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Office
- Parental leave
- Employee assistance program
Administration Coordinator (0.4)
St Mary's School —St Kilda East VIC
- Part-time
- Administrative experience
1d
Marketing Coordinator (Hickory Group)
Hickory Group —Melbourne VIC
- From $6,500 a month
- Full-time
- Marketing
- In-person
- Business
- Employee stock purchase plan
- Health insurance
Quick Apply
Customer Care Coordinator
Hickory —Southbank VIC
- Customer service
- Microsoft Office
- Construction
- Parental leave
- Employee assistance program
Project Coordinator - PeopleConnect
Western Health —Melbourne VIC
- $70,000 - $80,000 a year
- Full-time
- Administrative experience
- Education
- Communication skills
1d
Shelter Program Coordinator (International Humanitarian Register)
Australia Red Cross —Melbourne VIC
- Full-time
- Spanish
- English
- Microsoft Office
ALPHA H | Social Media & PR Coordinator | New Headcount | Melbourne based
Vita Green Health Product Company Limited —Cremorne VIC
- Full-time
- AI
- Communication skills
- Marketing
Quick Apply
People & Engagement Coordinator
Schnitz —South Yarra VIC
- Full-time
- Office
- Microsoft Office
- Administrative experience
Manager Workforce Scheduling and Optimisation – Home Care
Baptcare —Toorak VIC
- Full-time
- Management
21h
Category Education Coordinator
Mecca Brands Pty Ltd —Richmond VIC
- Full-time
- Microsoft Powerpoint
- Microsoft Excel
- Microsoft Office
Email Marketing & CRM Coordinator
Sussan —Melbourne City Centre VIC
- Full-time
- Databases
- Communication skills
- Analytics
- Referral program
Contract Allied Health / Behaviour Support Practitioner / Support Coordinator
Therapy Care —Melbourne VIC
- $50 - $130 an hour
- Full-time
- Hybrid work
Quick Apply
Translation Project Coordinator
Translationz —Melbourne VIC
- Management
- Analysis skills
- Communication skills
1d
Student Wellbeing Officer - ES1-3 (Ongoing) - New School in Aintree
Government schools —Melbourne Western Suburbs VIC
5d

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Facilities Coordinator

BGIS -
Melbourne VIC

Apply Now

Job Details

Full-time | Contract | Fixed term
$75,000 - $80,000 a year

Benefits

Employee assistance program
Paid volunteer leave
Referral program

Qualifications

Microsoft Word
Power BI
Microsoft Excel
Microsoft Outlook
Customer service
Financial report writing
Maintenance
Microsoft Office
CMMS
Senior Secondary Certificate of Education
Organisational skills
Power tools
Communication skills
Property management

Full Job Description

Facilities Coordinator – Melbourne CBD, VIC

Location: Melbourne CBD, VIC
Company: BGIS, Corporate Healthcare Services Portfolio
Employment Type: Full-Time, Fixed-Term Contract (until 31 July 2026, with possible extension), Hybrid (3 days Office/Site, 2 day WFH)
Salary: $75,000 - $80,000 pro rata + superannuation
Other Information: Occasional client site visits will also form part of the role

We acknowledge the Traditional Custodians of the land on which we work, and pay our respects to Elders past, present and emerging.

About BGIS

BGIS is a global leader in integrated facilities management, delivering innovative and sustainable solutions to clients across various industries. We pride ourselves on maintaining high standards of safety, efficiency, and operational excellence.

Purpose of the Role

BGIS is seeking an experienced Facilities Coordinator to support a high-profile national healthcare services portfolio, helping ensure smooth day-to-day facilities operations across a fast-paced and highly collaborative environment. Reporting directly to the Transition Manager, you will work closely with client stakeholders, Maintenance Managers, finance teams, and operational staff to coordinate maintenance activities, support financial and reporting processes, manage service reporting portals, and drive service delivery outcomes during an active transition period.

This role is ideal for someone who enjoys variety, thrives in a busy team environment, and is comfortable working within a change environment. You can confidently build relationships across multiple stakeholder groups. You will be a proactive and organised professional who can hit the ground running, communicate effectively with both internal and external stakeholders, and provide exceptional customer service through strong phone and email etiquette.

Experience working within an FM transition or mobilisation environment will be highly regarded, along with strong Microsoft Excel capability and experience or exposure to Power BI.

Key Responsibilities

Coordinate day-to-day facilities operations, maintenance requests, and work order management through the CMMS system
Support Maintenance Managers and operational teams with scheduling, supplier follow-up, service reporting, and administrative coordination
Assist with financial processes including invoice reviews, billing support, and budget-related activities
Monitor subcontractor performance and support compliance with service agreements and KPIs
Prepare and maintain accurate documentation, records, reporting and portal data to support transition activities
Attend and contribute to client meetings, supporting strong stakeholder engagement and service outcomes
Work collaboratively with performance, billing, and accounting teams to support operational efficiency
Ensure compliance with OHS&E policies, safety standards, and sustainability practices
Build positive working relationships with clients, suppliers, and internal teams to support continuous improvement

Education, Experience & Skills

Essential:

Experience within facilities management, property, corporate real estate, or a related service delivery environment - experience in an FM transition or mobilisation environment is an advantage
Strong Microsoft Excel skills and confidence working with financial and operational reporting
Experience using CMMS systems and Microsoft Office applications including Outlook and Word
Excellent communication and customer service skills, including professional phone and email etiquette
Ability to manage competing priorities in a fast-paced and changing environment
Confidence engaging with stakeholders and attending client meetings
Strong organisational skills with a proactive and adaptable approach
High School Certificate or equivalent qualification

Desirable:

Exposure to Power BI reporting tools
Project coordination or project support experience
Knowledge of building services and maintenance delivery
Experience supporting transitions, invoicing, or billing processes
Formal qualifications in facilities management, property, building services, or related disciplines

Workplace Flexibility

This is a hybrid position based in Melbourne CBD, with 3 days per week in the office and 2 days working from home. Occasional client site visits will also form part of the role. To support onboarding and team integration, the successful candidate will initially work closely with the onsite team before transitioning into the hybrid arrangement.

Why Join BGIS?

Key Benefits Include:

✔ Spot recognition vouchers and $2,000 employee referral bonus
✔ Access to Flare for discounts across retailers, energy, utilities & much more
✔ Fitness Passport access for you and your family
✔ AFR Best Places to Work 2024 & 2025
✔ Winner of Inspiring Workplaces Award 2025
✔ Career progression through secondments & internal mobility
✔ Leadership programs including Future Leaders and Leadership Fundamentals
✔ Endorsed by WORK180 as an employer of choice for women
✔ Health and wellbeing support including EAP and wellness initiatives
✔ 2 paid volunteer days annually and inclusive community support

How to Apply

If you are a proactive and customer-focused facilities professional looking to join a collaborative and supportive team environment, we would love to hear from you.

BGIS is an equal opportunity employer and we strongly encourage applications from women, Aboriginal and Torres Strait Islander peoples, LGBTQ+ individuals, and people from culturally diverse backgrounds.

Eligibility

To be successful in the role, applicants must have full working rights in Australia.

Apply Now

Be part of a workplace that values diversity, safety, sustainability, and continuous innovation.

Explore more opportunities at BGIS Careers

Apply Now

Refine Your Search

scheduling coordinator jobs in broadmeadows, vic

Facilities Coordinator

Senior Administrative Officer, Student Resource Management

Rental Coordinator

Workforce Coordinator

HR Administration Support Officer

Service Scheduling Coordinator, Field Service, APAC Energy & Charging Service

Marketing & Communications Coordinator — Permanent Part-Time

Administration Coordinator (0.4)

Marketing Coordinator (Hickory Group)

Customer Care Coordinator

Project Coordinator - PeopleConnect

Shelter Program Coordinator (International Humanitarian Register)

ALPHA H | Social Media & PR Coordinator | New Headcount | Melbourne based

People & Engagement Coordinator

Manager Workforce Scheduling and Optimisation – Home Care

Category Education Coordinator

Email Marketing & CRM Coordinator

Contract Allied Health / Behaviour Support Practitioner / Support Coordinator

Translation Project Coordinator

Student Wellbeing Officer - ES1-3 (Ongoing) - New School in Aintree

I want to receive the latest job alert for scheduling coordinator in broadmeadows, vic

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