- Ongoing, full time position - 80 hours per fortnight with monthly ADO's
- Parkville location with flexible, hybrid working and multiple public transport options available
- (HS2) $66,768 to $73,811.92 base + salary packaging + super + 5 weeks annual leave
The Peter MacCallum Cancer Centre (Peter Mac) is a Victorian public health service and a world-leading comprehensive cancer centre, dedicated to excellence across all spheres of clinical care, research and education. We are home to the largest cancer research enterprise in Australia and provide treatment to around 40,000 people with cancer each year. Welcoming staff from diverse backgrounds and experiences is integral to fostering innovation and compassion, and delivering the best possible cancer care for our patients.
About the team
The Molecular Pathology Laboratory in the Department of Pathology is looking for an experienced Administrative Assistant to join our small administration team which supports our molecular diagnostic services. The full-time position presents an exciting opportunity to gain invaluable experience in this rapidly growing field.
About the role
The Molecular Pathology Administrative Team acts as a bridge between internal and external stakeholders, along with support for the medical scientists, laboratory team and leadership team.
A regular day will see you:
- Report Issuing
- Taking phone calls and responding to emails
- Liaising with clinicians, scientists and laboratory staff
- Inbox and meeting management
About you
We are looking for someone who is a strong communicator, able to work independently and act as part of a team.
You’ll bring with you:
- Demonstrable experience in MS Office products, Internet and Outlook
- Database experience
- Demonstrable abilities to work effectively within a multidisciplinary team
- Professional approach to patient pathology service confidentiality
- Appropriate skills in communication
Our benefits
We offer a range of benefits which support our people both personally and professionally, including:
- Up to $11,660 in salary packaging to increase your take home pay
- Discounted health insurance and eye care
- A comprehensive health and wellbeing program
- Public transport options at our doorstep and end of journey facilities for cyclists
- Onsite eateries and coffee shops and inviting rooftop garden spaces
- Pathways for professional development and new career opportunities
- Five weeks annual leave, 17.5% leave loading, monthly ADO’s and purchased leave options
- Flexible, hybrid working arrangements
Inclusion and belonging
Peter Mac celebrates, values and supports a diverse and inclusive environment which reflects our vibrant community. We encourage applications from anyone identifying as Aboriginal and/or Torres Strait Islander. We also welcome anyone who identifies as LGBTQIA+, linguistically, culturally and/or gender diverse, people with disability, and people of any age to apply for our roles.
Join us!
If you feel this role is right for you we warmly invite you to apply, and encourage your early application. All appointments are made subject to a satisfactory police check, and may require a valid Working with Children Check. Many staff are required to be vaccinated against, or demonstrate immunity to, COVID-19, influenza, and a range of other diseases.
Should you need assistance or require any adjustments or accommodations to fully participate in the application or interview process, you are welcome to reach out to the contact person listed. We acknowledge that not all applicants will meet the full list of selection criteria outlined, and wherever possible we will consider applications where relevant experience can apply.
Hiring Manager: Gemma Tombolato
Contact Number: 8559 8474
Email: [email protected]
Applications Close: 11:59pm Tuesday 23 June 2026
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To support the Molecular Pathology Laboratory to provide the highest quality of molecular services to the patients of Peter MacCallum Cancer Centre and its external clients through the provision of day to day administrative support to the department. Including but not limited to:
- Input and extract of data and providing basic information and reports, from a number of clerical systems.
- Analysing situations and information to ensure information is shared clearly and accurately. (Discretion is limited and bound by existing system procedures and protocols. Outcomes are monitored by a supervisor or audited by a work system).
- Ensuring system content is factual, involving standard and predictable transactions.
- Working collaboratively and cooperatively with others, sharing a variety of tasks contributing to achievement of work area outcomes
- Providing induction training for other employees at this level.
- Maintaining a good understanding of hospital systems.
- Understanding hospital procedures, information requirements and protocols in order to communicate and provide support to members of the public.
Health and Allied Services, Managers and Administrative Workers (Victorian Public Sector) (Single Interest Employers) Enterprise Agreement 2021-2025
Internal - Clinicians, genetic counsellors, researchers, and pathology scientists
External - Clinicians, external clients and institutions
Essential Requirements
- Demonstrable experience in MS Office products, Internet and Outlook
- Demonstrable experience in medical audio-typing
- Database experience
- Demonstrable abilities to work effectively within a multidisciplinary team
- Professional approach to patient pathology service confidentiality
- Appropriate skills in communication
Desirable Requirements
- Demonstrable understanding of pathology and medical terminology
Key Accountabilities
Demonstrated by / Key Performance Indicators
1. Database entry of patient requests/information into pathology laboratory systems
- Prompt and accurate data entry. Uses relevant pathology-related programs, packages and functions to keep track of and complete tasks effectively and efficiently
2. Sourcing and receipting of pathological specimens for testing from external laboratories
- Accurate and timely request, follow up and distribution upon receipt of pathological materials
3. Screens incoming telephone calls and directs telephone enquiries
- Ensures phones are covered at all times and refers calls appropriately
4. Maintenance of filing systems, general departmental and specimen slide filing
- Accurate filing of records/slides to facilitate fast retrieval
5. Organise and send patient reports
- Manage the printing, faxing and send out of patient reports as required
- Take minutes of meetings and other events as required
- Assist the staff in organising and coordinating meetings
- Distribution of mail (including timesheets)
- Organise documents for signoff
7. Prioritises work in response to departmental needs
- All tasks completed within appropriate and specified time frames
8. Works as part of a team
- Help other staff when required and be teamandndashoriented
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For further information about this opportunity, click Apply to be redirected to the Peter Mac Careers page where you can review the position profile. Alternatively, please contact us for a confidential discussion.
Peter Mac is a child safe organisation and has a commitment to child safety and wellbeing.
WHY WORK FOR PETER MAC
- Peter Mac offer a range of benefits which support our people both personally and professionally.
- Our staff benefits include award winning facilities, professional development and events, a health and wellbeing program, flexible work practices and policies and financial benefits such as salary packaging.
- We encourage applications from Aboriginal and Torres Strait Islander people, all members of the LGBTQI community and people with a disability.
