- Work side-by-side with Airservices’ Deputy CEO in a high-profile, fast-paced, influence-driven role
- Join a purpose-led organisation where your impact is visible and valued
- Full-time, permanent role based in Canberra with hybrid working arrangements (onsite required when the DCEO is in office)
Summary
A critical support role partnering with the Deputy CEO to manage priorities, coordinate executive activities, and ensure effective communication, governance, and delivery across the leadership team.
The Organisation
Airservices Australia is a government-owned organisation responsible for the safe and efficient management of 11% of the world’s airspace and provision of aviation rescue fire fighting services at Australia’s busiest airports.
Our people are our greatest asset with a dynamic and diverse team operating from locations across the country - from bustling cities to regional and remote locations, including an island. This team keep are helping to secure the future of Australia’s skies and keep it amongst the safest in the world.
Airservices is committed to fostering a culture that is diverse, inclusive, and respectful. We encourage motivated individuals who love what they do, value a service first mindset and embrace a challenge to explore a career with Airservices. In return you will be a valued team member, be offered flexibility and experience a meaningful career in an exciting, ever-evolving aviation industry.
The Role & The Team
We are seeking an experienced, highly capable Executive Assistant to provide trusted, high-level support to the Deputy Chief Executive Officer (DCEO) and contribute to the effectiveness of the broader Executive Leadership team. This is a fast-paced and highly visible role where you will act as a key enabler of executive decision-making, ensuring seamless coordination, communication, and delivery of priorities across the organisation.
Key responsibilities:
Executive Support & Coordination
- Manage a complex and dynamic diary, inbox, and communications on behalf of the DCEO anticipating needs and proactively resolving conflicts
- Coordinate meetings, travel, and logistics, including preparation of agendas, high-quality briefing packs, and timely follow-up actions
- Prepare, collate, and prioritise briefing materials and documentation ensuring the DCEO is well-informed and equipped in advance for all engagements
- Act as a key liaison with internal and external stakeholders
Leadership & Operational Support
- Support the DCEO and leadership team to deliver on priorities and projects
- Coordinate Executive and Board reporting, submissions, and actions
- Track and manage key deliverables and outstanding actions
- Exercise initiative and sound judgement to identify issues early and support their resolution
Governance & Administration
- Maintain strong document management and record-keeping processes
- Oversee and manage workflow into and out of the DCEO Office, ensuring timely escalation and response
- Support compliance, reporting and governance obligations
- Manage expenses, invoices, and administrative processes
Meetings & Events
- Organise executive meetings, forums, and events end-to-end
- Adapt quickly to last-minute changes, competing priorities, and urgent requests
PD - Executive Assistant to DCEO.pdf
The Person
You are a proactive, highly organised and professional Executive Assistant who thrives in a fast-paced, high-pressure environment. You are always one step ahead, able to anticipate needs, adapt quickly, and maintain composure while managing competing priorities.
You will bring:
- Extensive experience supporting senior executives in complex organisations
- Exceptional organisational skills with the ability to manage competing priorities
- Strong stakeholder engagement and communication skills, with the confidence to liaise across all levels of the organisation
- High levels of discretion, judgement, and a high level of integrity when handling sensitive information
- A proactive and solutions-focused mindset
- Advanced MS Office skills (Outlook, Teams, Word, Excel, PowerPoint)
You are:
- Calm, composed and highly dependable under pressure
- Detail-oriented with strong follow-through
- A natural relationship builder
- Energised by supporting leaders and enabling outcomes
At Airservices Australia, we embrace and thrive on diversity of thought, perspectives, and capabilities because we know the benefits of having a workforce that is representative of the community that we serve. We appreciate everyone is unique, and acknowledge diversity in thought leads to greater transparency and improved consideration in our decision making.
We believe a diverse workforce supported by an inclusive culture is central to our success. We actively encourage and welcome candidates from all cultural backgrounds, gender identities, people living with disability and Aboriginal and Torres Strait Islander peoples to apply.
Security Clearance
To be eligible to apply, you must be an Australian Citizen or a Permanent resident as an Airservices Background check is required for this role. Please refer to the security check requirements successful applicants will be required to undertake as part of the recruitment process.
Should you require any further information please contact Alicia O’Rourke – Talent Acquisition Advisor at [email protected].
How to Apply
To apply for this position please lodge an application online before applications close 11:55pm (AEST) Tuesday 09 June, 2026.
