In-Demand part time receptionist Jobs in melbourne western suburbs vic

Administration Officer (Part-time)
Douglas Pharmaceuticals —Melbourne VIC
- Part-time
- Administrative experience
- No degree
- Organisational skills
ES 1-2 Administration Support/ Receptionist - PART TIME may be negotiable
Government schools —Melbourne VIC
- Full-time
- Communication skills
8d
Corporate Receptionist | Mon - Fri, Full Time | Melbourne, VIC
Sodexo —Melbourne VIC
- From $65,000 a year
- Full-time
Quick Apply
Receptionist
Workwear Group —Port Melbourne VIC
- Part-time
- Front desk
- Leadership
- Time management
- Employee assistance program
1d
Receptionist/Facilities Support
DAC-Jones Lang LaSalle (VIC) Pty Ltd —Melbourne VIC
- Full-time
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
- Health insurance
- Parental leave
Quick Apply
16h
Receptionist - Kew/Port Melbourne VIC (Part-time)
ResMed —Melbourne VIC
- Part-time
- Microsoft Word
- Microsoft Excel
- Sales
Medical Receptionist/Previous Best Practice experience is MANDATORY
Juniper Avenue Medical Centre —Point Cook VIC
- $30 - $33 an hour
- Part-time
- Medical office experience
- In-person
- Medical terminology
Quick Apply
9d
Receptionist/Concierge
DAC-Jones Lang LaSalle (VIC) Pty Ltd —Melbourne VIC
- Full-time
- Customer service
- Presentation skills
- AI
Quick Apply
Receptionist/First Aid Officer/Administration Support
Government schools —Melbourne VIC
- Part-time
- Administrative experience
- Communication skills
6d
Receptionist
Stantec —Melbourne VIC
- Full-time
- Office
- Microsoft Office
- Administrative experience
- Employee assistance program
9d
Dental Receptionist
Happy Dentistry —Melbourne VIC
- $25 - $30 an hour
- Part-time
- English
- Front desk
- In-person
- Employee discount
Quick Apply
6d
Patient Services Officer
GenesisCare —Footscray VIC
- Part-time
- Customer service
- Clinic
- Patient care
- Gym membership
13d
Administrator and EA (Allied Health)
myNeuro —Melbourne VIC
- $25 - $30 an hour
- Part-time
- Remote
- Medical office experience
- English
- Patient care
- Work from home
Quick Apply
Dental Assistant & Receptionist | South Melbourne| No prior experience welcome
Dental at Kingsway —South Melbourne VIC
- $25 - $35 an hour
- Part-time
- No experience needed
- Front desk
- In-person
Quick Apply
3d
Clinic Administration Officer
Sonic HealthPlus —Melbourne VIC
- Full-time
- CPR Certification
- Customer service
- Administrative experience
- Health insurance
- On-the-job training
Dental Assistant/Receptionist
National Dental Care —Kensington VIC
- $28 - $38 an hour
- Part-time
- Customer service
- Microsoft Office
- Organisational skills
Quick Apply
6d
Dental Assistant / Receptionist PSD Melbourne
Pacific Smiles Group —Melbourne VIC
- Full-time
- Gym membership
6d
Dental Receptionist/Treatment Coordinator
Impression Dental Group —Melbourne VIC
- Part-time
- Front desk
- Communication skills
Client Services Representative - CARE
Centre for Animal Referral and Emergency —Collingwood VIC
- Part-time
- Customer service
- Microsoft Office
- Communication skills
- Employee assistance program
Quick Apply
Psychologist
Hoppers Health Hub —Hoppers Crossing VIC
- $40 - $80 an hour
- Contract
- Working with children
- In-person
- Care plans
Quick Apply
7d

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Administration Officer (Part-time)

Douglas Pharmaceuticals -
Melbourne VIC

Apply Now

Job Details

Permanent | Part-time

Benefits

E-learning courses provided

Qualifications

Administrative experience
Organisational skills
Communication skills
Office experience

Full Job Description

Why This Role Matters

The best administrative professionals don’t just keep things organised, they create the conditions for teams to perform at their best. In this part-time admin role, you’ll become a trusted support partner to the Douglas Australia business, ensuring critical activities run smoothly across administration, compliance, operations, customer support, and executive coordination.

You’ll sit at the centre of a highly collaborative environment, working closely with teams across Australia and New Zealand to keep communication flowing, priorities aligned, and day-to-day operations running seamlessly. From coordinating travel and events through to supporting Clopine Services and supply operations, your work will directly influence the efficiency and professionalism of the wider business.

This role is ideal for someone looking for a part-time opportunity (24 hours a week) and who thrives on variety, enjoys building structure in fast-moving environments, and takes genuine pride in delivering high-quality support that makes a visible difference.

What You’ll Do

Provide proactive administrative support to leaders and team members.
Coordinate meetings, calendars, travel arrangements, conferences, webinars, and training sessions.
Manage correspondence and ensure information flows accurately and efficiently.
Process expenses and support approval workflows.
Help keep day-to-day operations running smoothly through effective administration and coordination.
Coordinate domestic and international travel for employees, visitors, and contractors.
Maintain compliance documentation, corporate records, filing systems, and shared documentation platforms.
Support governance requirements and liaise with internal and external stakeholders to ensure records remain current.
Coordinate team events, training sessions, meetings, and social activities.
Manage office supplies, supplier relationships, and telecommunications administration.
Provide coordination and administrative support to the Clopine Services team.
Assist with packing and distribution of patient support materials.
Coordinate the production of training resources, presentations, and printed materials with external vendors.
Support shared inbox management and assist with optimising communication workflows.
Coordinate meetings and events across multiple regions.
Support operational processes across supply chain and distribution activities.
Coordinate with wholesalers regarding returned or damaged stock.
Assist with inventory, sales, and operational reporting.
Process purchase orders and maintain accurate operational documentation.
Support audit preparation and maintain compliance-related records.

What You’ll Bring

Around 5 years’ experience in administration, executive coordination, or business support roles.
Experience supporting multiple teams or functions in a fast-paced environment.
Strong organisational skills with the ability to manage competing priorities and deadlines.
High attention to detail and a proactive approach to problem-solving.
Strong written and verbal communication skills.
Professionalism, discretion, and confidence handling sensitive information.
Relevant business or administrative qualification, or equivalent experience.
You will have an collaborative working style and the ability to build strong stakeholder relationships.
Confidence working across operational, administrative, and coordination tasks.
A continuous improvement mindset and willingness to identify smarter ways of working.
The ability to stay calm, adaptable, and solutions-focused in a dynamic environment.

Why join us?

Award-winning culture – Join a team that’s genuinely a great place to work (and we’ve got the awards to prove it).
Career growth – We’re big on developing our people and promoting from within.
Security matters – We’ve got you covered with Life/Death and Salary Continuance cover.

About Us

Founded in New Zealand, in 1967 by Sir Graeme Douglas, Douglas Pharmaceuticals has grown from humble beginnings into a healthcare success story. For decades, we’ve played a vital role in supporting patients across the world on their journey to better health. Having manufactured and supplied Clopine® into Australia for many years, we are excited to be re-establishing ourselves with a physical presence here in Australia, fostering a much closer relationship and improved experience for our customers across the country

At Douglas, we’re more than just a company — we’re a passionate community of innovators, scientists, engineers, and professionals united by one purpose: working together to create high-quality healthcare products that help people around the world.

Come join us on this mission to improve lives and be part of something bigger!

Next Steps

If you’re invited to complete a video interview as the next stage of your application, we’d love you to embrace it. Video interviews allow more people the opportunity to demonstrate their abilities to the hiring manager in a new and innovative way, giving you a better chance of securing your ideal role. Relax, be yourself and don’t worry, we all feel a bit awkward in front of the camera.

Job Details:

Reference

17951

Expertise

Administration and Office Support, Contracts Administration, PA/EA, Receptionist, Marketing Assistant

Job Level

Entry, Graduate, Experienced

Location

Melbourne

Work Type

Permanent part-time

Application Closes

06 Jun 2026 12:00

Apply Now

Refine Your Search

part time receptionist jobs in melbourne western suburbs vic

Administration Officer (Part-time)

ES 1-2 Administration Support/ Receptionist - PART TIME may be negotiable

Corporate Receptionist | Mon - Fri, Full Time | Melbourne, VIC

Receptionist

Receptionist/Facilities Support

Receptionist - Kew/Port Melbourne VIC (Part-time)

Medical Receptionist/Previous Best Practice experience is MANDATORY

Receptionist/Concierge

Receptionist/First Aid Officer/Administration Support

Receptionist

Dental Receptionist

Patient Services Officer

Administrator and EA (Allied Health)

Dental Assistant & Receptionist | South Melbourne| No prior experience welcome

Clinic Administration Officer

Dental Assistant/Receptionist

Dental Assistant / Receptionist PSD Melbourne

Dental Receptionist/Treatment Coordinator

Client Services Representative - CARE

Psychologist

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