JLL supports the Whole You, personally and professionally.
Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology to our clients. We are committed to hiring the best, most talented people in our industry; and we support them through professional growth, flexibility, and personalized benefits to manage life in and outside of work. Whether you’ve got deep experience in commercial real estate, skilled trades, and technology, or you’re looking to apply your relevant experience to a new industry, we empower you to shape a brighter way forward so you can thrive professionally and personally.
What this opportunity involves:
As a Facilities Administrator at JLL, you'll support operational excellence through administration, financial coordination, and workplace health and safety oversight. We believe the most effective teams are built when everyone is empowered to thrive, and in this role, you'll develop expertise across finance, compliance, and facilities operations while building meaningful relationships with vendors, regional teams, and clients. What sets JLL apart is our culture of collaboration, locally and across the globe, and you'll experience this firsthand as you coordinate with diverse stakeholders to deliver exceptional service that makes a tangible difference every day.
An overview of the role:
Provide administration coordination and backup support for the Facilities Team, ensuring continuity of operations and responsive service delivery
Process and reconcile vendor invoices, including goods receipt matching, budget monitoring, and payment processing to maintain accurate financial records
Prepare monthly management reports and maintain comprehensive trackers for finance, compliance, vendor insurance, and team training
Coordinate quarterly WHS meetings and manage workplace safety programs including AED oversight, First Aid supplies, Fire Warden training, and emergency personnel updates
Organize and forecast budgets while investigating variances to support informed decision-making
Raise and manage Purchase Order Requests (PORs) for contractors in accordance with approved agreements
Process invoices, rental payments, and billable charges ensuring accuracy and timeliness
Set up new vendors, reconcile vendor statements, respond to queries in SMAART, and review regional accruals
Coordinate waste management programs across all sites and prepare environmental reporting documentation
Sounds like you? This is what we are looking for:
Prior experience in facilities management, property management, hospitality, or a related operational field
Demonstrated knowledge of financial processes including budgets, forecasting, accruals, and invoice processing
Working knowledge of local work health and safety (WHS) requirements and waste management regulations
Strong proficiency in Microsoft Office applications, particularly Excel for data management and reporting
Excellent customer service skills with the ability to interface professionally with clients, vendors, and team members at all levels
Strong problem-solving capabilities and exceptional attention to detail in high-volume environments
Demonstrated ability to prioritize competing demands and manage multiple workstreams simultaneously
Experience with financial management systems such as SAP or similar platforms (preferred)
Benefits:
Great employee discounts off fitness, wellbeing & other renowned bands
18 weeks paid maternity leave
Private Health Insurance Discounts
Active Social Club
Employee assistant program
Novated Lease for EV cars
Paid time off for volunteer work
Career Opportunities with Australia's #1 Commercial Real Estate firm
Premium offices
What you can expect from us:
You’ll join an entrepreneurial, inclusive culture. One where the best inspire the best. Where like-minded people work naturally together to achieve great things. Join us to develop your strengths and enjoy a fulfilling career full of varied experiences. Keep those ambitions in sight and imagine where JLL can take you.
As an organisation, we don’t just accept that we are a place of many different people, but we embrace it, we celebrate it, and we proactively support the needs that difference brings. JLL is committed to equal opportunity regardless of race, gender, age, sexual orientation or disability, and that is why, for more than a decade, we continue to rank among the World’s Most Ethical Companies. We are dedicated to offering veterans from all ranks and services a successful civilian career as they transition out of the military. We recognise and appreciate the skills acquired in their service careers as vital and transferable to our workforce.
Interested candidates, please apply following the link below quoting job reference number REQ506687
If this job description resonates with you, we encourage you to apply even if you don’t meet all of the requirements below. We’re interested in getting to know you and what you bring to the table!
Personalized benefits that support personal well-being and growth:
JLL recognizes the impact that the workplace can have on your wellness, so we offer a supportive culture and comprehensive benefits package that prioritizes mental, physical and emotional health.
About JLL –
We’re JLL—a leading professional services and investment management firm specializing in real estate. We have operations in over 80 countries and a workforce of over 102,000 individuals around the world who help real estate owners, occupiers and investors achieve their business ambitions. As a global Fortune 500 company, we also have an inherent responsibility to drive sustainability and corporate social responsibility. That’s why we’re committed to our purpose to shape the future of real estate for a better world. We’re using the most advanced technology to create rewarding opportunities, amazing spaces and sustainable real estate solutions for our clients, our people, and our communities.
Our core values of teamwork, ethics and excellence are also fundamental to everything we do and we’re honored to be recognized with awards for our success by organizations both globally and locally.
Creating a diverse and inclusive culture where we all feel welcomed, valued and empowered to achieve our full potential is important to who we are today and where we’re headed in the future. And we know that unique backgrounds, experiences and perspectives help us think bigger, spark innovation and succeed together.
