Executive Assistant
Pierre Fabre —North Sydney NSW
- Full-time
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
CTO Executive Assistant
TMGM —Sydney NSW
- Full-time
- Hybrid work
- Microsoft Office
- AI
- Communication skills
Quick Apply
Executive Assistant
Guardian News & Media —Sydney NSW
- Full-time
- Hybrid work
- Organisational skills
- AI
- Annual leave
- Employee assistance program
13d
Executive Assistant, APJC Technology, APJC Technology
Amazon Web Services Australia Pty Ltd —Sydney NSW
- Full-time
- Microsoft Office
- AWS
- Leadership
Executive Assistant
Sonder.io —Sydney NSW
- Hybrid work
- Microsoft Powerpoint
- AI
- Communication skills
- Work from home
- Parental leave
Executive Assistant
Insurance Australia Group —Sydney NSW
- Full-time
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Office
- Health insurance
- Annual leave
Executive Assistant
All In IT Solutions —Stanmore NSW
- Full-time
- Microsoft Office
Executive Support Officer
Department of Customer Service —Sydney NSW
- $99,938 - $110,271 a year
- Full-time
- Hybrid work
- Agile
- AI
6d
Executive Assistant
Link Group —Sydney NSW
- Full-time
- Hybrid work
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
- Parental leave
- Employee assistance program
Executive Coordinator
Office of Sport —Sydney NSW
- $113,574 - $125,720 a year
- Full-time
- Working with children
- Organisational skills
- Communication skills
- Employee assistance program
13d
Executive Assistant
ASC Employment Services Pty Ltd —Sydney NSW
- Full-time
- Microsoft Office
- Administrative experience
- Organisational skills
- Parental leave
- Employee assistance program
Quick Apply
Personal / Team Assistant
Bupa —Sydney NSW
- Full-time
- Remote
- Microsoft Office
- Organisational skills
- Communication skills
13d
Executive Officer - Office of the Deputy Secretary (ODS)
Crown Lands and Public Spaces —Sydney NSW
- $149,739 - $173,174 a year
- Full-time
- Communication skills
5d
Chatswood Sydney CBD Executive Assistant
Luxe Cosmetic Clinic —Sydney NSW
- From $30 an hour
- Full-time
- Marketing
- Microsoft Office
- Bachelor's degree
Quick Apply
12d
Executive Assistant & Office Lead (Canberra & Sydney)
Amentum —Sydney NSW
- Full-time
- Communication skills
- Employee discount
Quick Apply
Executive Assistant, Private Equity - Sydney
Blackstone Group —Sydney NSW
- Full-time
- Microsoft Office
- Communication skills
- Time management
Executive Support Officer
Department of Education —Sydney NSW
- $113,574 - $125,720 a year
- Full-time
- Organisational skills
- Communication skills
- Opportunities for advancement
12d
Executive Assistant to the Headmistress and Executive Team
Abbotsleigh —Wahroonga NSW
- Full-time
- Microsoft Word
- Microsoft Outlook
- Microsoft Office
- Annual leave
8d
Senior Personal Assistant
Roland Berger —Sydney NSW
- Full-time
- Management
- Leadership
- Communication skills
Quick Apply
Executive Assistant
St Vincent de Paul Society —Lewisham NSW
- Full-time
- Microsoft Office
- SharePoint
- Communication skills
- Parental leave
- Employee assistance program

I want to receive the latest job alert for executive assistant in northern beaches nsw

By signing in to your account, you agree to SimplyHired's Terms of Service and consent to our Cookie and Privacy Policy.

Explore jobs in more locations

executive assistant jobs near northern beaches nsw

Personal Assistant jobs in Sydney NSW

Executive Assistant jobs in Sydney NSW

Private Equity Associate jobs in Sydney NSW

Executive Assistant jobs in North Sydney NSW

Office Coordinator jobs in Sydney NSW

Entry Level Coordinator jobs in Melbourne Vic

Executive jobs in Sydney Nsw

Executive Coordinator jobs in St Leonards Nsw

Executive Coordinator jobs in Footscray Vic

Service Coordinator jobs in Sydney Nsw

Event Coordinator jobs in Sydney Nsw

Personal Assistant jobs in Mount Barker Sa

Personal Assistant jobs in Docklands Vic

Food Service Assistant jobs in Geelong Vic

Personal Assistant jobs in Canberra Act

Traineeship, Allied Health Assistant jobs in Perth Wa

Retail Assistant, Zara jobs in Sydney Nsw

Research Assistant jobs in Monash University Vic

Executive Assistant jobs in Geelong Vic

Executive Assistant jobs in Greater Adelaide Sa

Executive Assistant

Pierre Fabre -
North Sydney NSW

Apply Now

Job Details

Full-time

Qualifications

Microsoft Powerpoint
Microsoft Word
Microsoft Excel
Microsoft Outlook
Microsoft Office
Administrative experience
Data management
Front desk
Communication skills
Time management

Full Job Description

Qui sommes-nous ?

Pierre Fabre is a French pharmaceutical company, pioneer in dermo-cosmetics with notably iconic brands, Avène and Klorane.

With more than 10,000 employees worldwide, the company has subsidiaries in 42 countries. In 2020, Pierre Fabre Group generated over 2,3 Billion euros in revenues.

Nature is at the heart of our approach at Pierre Fabre, to explore and innovate for health care and beauty. A company with strong values, our purpose is at the core of our commitment to inspire our work every day.

“Every time we care for a single person, we make the whole world better.”

In the expansion of our Australian subsidiary based in North Sydney, we are currently seeking candidates to fill in a

Temps plein

position de

Assistant de direction

Votre mission

KEY ACCOUNTABILITIES

Meeting and Event Management

Coordinate internal and external events, meetings, and activities for the Executive Committee and wider business.

Administrative Support and Confidentiality

Maintain files and records and ensure that information is treated and carried out with the utmost confidentiality.
Create PR & PO in Dynamix for invoices as required.

Executive and Strategic Project Support

Assist Executive Team by providing support to ensure the successful delivery of Pierre Fabre Australia strategic projects.
Complete Ad Hoc requests as set out by the EXCOM.

Office Management

Deliver a seamless reception experience while managing administrative and clerical tasks.
Welcome clients and visitors in a professional and friendly manner.
Answer the main switchboard courteously and professionally, ensuring all incoming calls are attended to and redirected appropriately.
Identify potential adverse events and escalate to the Local Safety Officer within 24 hours.
Process, register, and distribute all incoming mail; arrange couriers and manage postal supplies.
Maintain the appearance and functionality of office spaces, including the boardroom, communal kitchen, and reception areas. Ensure regular communication updates on the TV display.
Oversee procurement and management of office supplies, including stationery, small IT equipment, business cards, SIM cards, swipe cards, car parking, and kitchen supplies, ensuring consistent availability.
Manage the company’s address book and contact list.
Coordinate with building management and contractors for office repairs, maintenance, remodeling, and internal moves.
Liaise with contractors and suppliers for price negotiations, contracts, follow-up, and service delivery.

Workplace Health & Safety

Act as the designated First Aid Officer and Fire Warden to ensure compliance with workplace health and safety standards.
Responsibilities include responding to first aid situations, assisting during emergency evacuations, and maintaining readiness for fire safety procedures.
Participate in regular safety drills and ensure emergency equipment (e.g., first aid kits, fire extinguishers) is accessible and up to date.

Facilities and Building Management

Liaise with the building manager for maintenance tasks, building checks, etc.
Manage Grace storage and destruction bin.
Manage the product allocation process.
Manage the storage unit effectively.
Manage and create business cards for the business.

Technology and Business Programs

Manage business programs such as Egencia, Uber for Business, and American Express.

Human Resources Collaboration

Work closely with the HR Department on ad-hoc projects (e.g., Policy management and execution).

POSITION CONTEXT AND ISSUES

The position of Executive Assistant is developed within a dynamic and fast-paced environment at Pierre Fabre Australia. The role involves extensive interaction with various internal and external stakeholders, including the Executive Committee, building managers, and external service providers. The position requires a high degree of confidentiality, discretion, and diplomacy due to the sensitive nature of the information handled.

Most Complex Problems to Be Solved and Difficulties to Be Overcome:

1.Coordination and Collaboration: Managing and coordinating numerous events, meetings, and activities simultaneously can be complex and requires effective time management and organizational skills.

2.Confidentiality and Data Management: Ensuring the utmost confidentiality in handling sensitive information and maintaining files and records is a critical aspect of the role.

3.Stakeholder Engagement: Creating and delivering effective internal communications to engage and inform both internal and external stakeholders can be challenging, especially in ensuring that all information is accurate and timely.

4.Project Support: Assisting the Executive Team in the successful delivery of strategic projects requires a deep understanding of the company's goals and the ability to prioritise and manage multiple tasks efficiently.

5.Technological Proficiency: Effectively managing various business programs such as Egencia, Uber for Business, and American Express demands a high level of technological proficiency and adaptability.

Level of Autonomy:

Workplace : A full-time, on-site role (5 days per week), requiring presence in the office during standard business hours.
Work Organisation: The role offers a significant level of autonomy in organising work tasks and setting priorities. The Executive Assistant is expected to manage their schedule and workload independently.
Freedom of Action: There is a considerable degree of freedom in executing tasks, with the expectation to take the initiative and make decisions that align with the company's objectives and the Executive Committee's directives.
Control of Activities: While the role involves a high level of autonomy, there is also a need for regular communication and collaboration with the Executive Team and other stakeholders to ensure alignment and effective execution of tasks.

TRAINING, WORK EXPERIENCE AND RELATED SKILLS

Minimum of 2 years of experience in a position supporting executives.
Honesty and Confidentiality
Well organised, time efficient and accurate
Multi-tasking ability
Exceptional written and verbal communication skills
Advanced MS Office Suite skills (Word, Excel, Outlook, Teams, PowerPoint)
Self-motivated, pro-active

Qui êtes-vous ?

Nous sommes convaincus que la diversité est une source d’épanouissement, d’équilibre social et de complémentarité pour nos collaborateurs, nos offres sont donc ouvertes à toutes et tous sans restriction.

Apply Now

Refine Your Search

executive assistant jobs in northern beaches nsw

Executive Assistant

CTO Executive Assistant

Executive Assistant

Executive Assistant, APJC Technology, APJC Technology

Executive Assistant

Executive Assistant

Executive Assistant

Executive Support Officer

Executive Assistant

Executive Coordinator

Executive Assistant

Personal / Team Assistant

Executive Officer - Office of the Deputy Secretary (ODS)

Chatswood Sydney CBD Executive Assistant

Executive Assistant & Office Lead (Canberra & Sydney)

Executive Assistant, Private Equity - Sydney

Executive Support Officer

Executive Assistant to the Headmistress and Executive Team

Senior Personal Assistant

Executive Assistant

I want to receive the latest job alert for executive assistant in northern beaches nsw

Related Searches

Explore jobs in more locations

Qui sommes-nous ?

Votre mission

POSITION CONTEXT AND ISSUES

TRAINING, WORK EXPERIENCE AND RELATED SKILLS

Qui êtes-vous ?

Job Seeker Tools

Employer Tools

Browse

Stay Connected