In-Demand booking coordinator Jobs in sydney, nsw

NATIONAL SENIOR ADMINISTRATION COORDINATOR
Take Charge Assessment and Therapy —Crows Nest NSW
- $75,000 a year
- Full-time
- Administrative experience
- Working with children
- In-person
Quick Apply
9d
Housing Specialist - NSW
Permalink Support Services —Sydney NSW
- $36.84 an hour
- Hybrid work
- Management
- Customer service
- Microsoft Office
- Work from home
- Employee assistance program
Quick Apply
7d
Logistics Coordinator
Caman Engineering —Kurnell NSW
- Full-time
- Senior Secondary Certificate of Education
- In-person
- Employee discount
Quick Apply
5d
Reservation & Events Coordinator
Health System Support Group —Sydney NSW
- $87,813 - $116,824 a year
- Full-time
- Microsoft Word
- Microsoft Excel
- Management
11h
Function Coordinator
Australian Venue Co —Sydney NSW
- Full-time
- Microsoft Word
- Hospitality
- Microsoft Excel
- Employee discount
Support Coordinator
Jobstar Pty LTD —Greater Sydney NSW
- Full-time
- Microsoft Office
- Computer skills
- Communication skills
12d
Logistics Coordinator
Digital Cinema —Silverwater NSW
- $31 - $33 an hour
- Customer service
- In-person
- Communication skills
Quick Apply
Community Engagement Coordinator
Rev. Bill Crews Foundation —Ashfield NSW
- $50 - $51 an hour
- Full-time
- Microsoft Office
- Communication skills
- Employee assistance program
Quick Apply
Hotel Operations Coordinator
Argyle Hotel Group —Sydney NSW
- From $7,000 a month
- Full-time
- In-person
- Relocation assistance
- Health insurance
Quick Apply
8d
Reservation & Events Coordinator
NSW Health —St Leonards NSW
- $87,813 - $116,824 a year
- Full-time
- Microsoft Word
- Microsoft Excel
- Management
13h
Sr. Workplace Experience & Operations Coordinator
Cushman & Wakefield —Sydney NSW
- Full-time
- Communication skills
Quick Apply
5d
Operations & Administration Coordinator
Assetlink —Mascot NSW
- Full-time
- Microsoft Word
- Microsoft Excel
- Microsoft Office
6d
Student Services Coordinator
EF Education First —Sydney NSW
- Full-time
- Customer service
- University
- First Aid Certification
Team Coordinator - Technology Team
Nuix —Sydney NSW
- Hybrid work
- Microsoft Powerpoint
- Microsoft Excel
- Microsoft Outlook
6d
Community Coordinator
The Salvation Army —Miranda NSW
- Part-time
- First Aid Certification
- Annual leave
- Parental leave
18h
Workplace Experience Coordinator
DAB-Jones Lang LaSalle (NSW) Pty Ltd —Sydney NSW
- Full-time
- Hospitality
- Office
- AI
Quick Apply
Warehouse & Logistics Coordinator
King Living —Annandale NSW
- Full-time
- Microsoft Excel
- Forklift
- Warehouse
Quick Apply
Wellness Coordinator
NSW Health —Darlinghurst NSW
- $79,171.07 - $80,966.53 a year
- Part-time
- Microsoft Office
- Administrative experience
- University
14d
Wellness Coordinator
St Vincent's Hospital Network —Sydney NSW
- $79,171.07 - $80,966.53 a year
- Part-time
- Microsoft Office
- Administrative experience
- University
13d
Community Coordinator
JBS Australia —Chullora NSW
- $75,000 - $85,000 a year
- Full-time
- Customer service
- Administrative experience
- Analysis skills
Quick Apply

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booking coordinator jobs near sydney, nsw

NATIONAL SENIOR ADMINISTRATION COORDINATOR

Take Charge Assessment and Therapy -
Crows Nest NSW

Quick Apply

Job Details

Full-time
$75,000 a year
9 days ago

Qualifications

Xero
Administrative experience
Working with children
Leadership
Communication skills
Time management

Full Job Description

Operational Performance

Take Charge Assessment and Therapy (TCAT) is a leading allied health provider supporting participants across Australia through high-quality Occupational Therapy, Speech Pathology, Physiotherapy and Psychology services.
We are seeking an experienced and highly organised National Senior Administration Coordinator – Scheduling to lead and coordinate our national scheduling function and support efficient service delivery across our clinical teams.
This is an exciting opportunity for someone who thrives in a fast-paced environment, enjoys problem solving, and wants to play a key role in supporting clinicians, participants, and operational performance.
Working closely with leadership and multidisciplinary teams, you will help drive service efficiency, optimise clinician utilisation, improve participant access, and support ongoing growth across the business.
About the Role
As the National Senior Administration Coordinator – Scheduling, you will oversee scheduling operations nationally while providing leadership and support across administrative workflows.
You will manage clinician calendars, participant bookings, operational metrics, compliance processes and stakeholder relationships to ensure exceptional participant experiences and efficient service delivery.
This role combines:
✔ Scheduling and rostering leadership
✔ Operational coordination
✔ Team support and mentoring
✔ Stakeholder engagement
✔ Business growth support
✔ Compliance oversight

Key ResponsibilitiesScheduling & Workforce Coordination

Manage clinician schedules across Speech Pathology, Occupational Therapy, Physiotherapy and Psychology services
Coordinate initial appointments, ongoing therapy bookings and reviews
Allocate participants based on clinician skillset, location and service requirements
Proactively manage waitlists, cancellations and rescheduling
Maintain clinician utilisation targets and minimise calendar gaps
Coordinate interpreter bookings where required
Complete Home Visit Risk Assessments prior to clinician visits
Act as a key contact for participants, families, support coordinators and referrers
Monitor utilisation, cancellations, billable hours and service performance metrics
Support weekly and monthly service delivery targets
Identify scheduling efficiencies and process improvements
Assist workforce planning and clinician capacity management
Maintain accurate records across Caremaster, Freshdesk and internal systems
Support compliance with NDIS and organisational requirementsSystems & Administration
Manage scheduling and practice management systems
Maintain participant records and service updates
Support intake processes and referral pathways
Assist with complaint and incident management processes
Monitor compliance requirements including:
NDIS Worker Screening
Working With Children Checks
Other mandatory documentation

Team Leadership & Collaboration

Provide support and guidance to administration team members
Work closely with clinical leaders nationally
Assist onboarding of new clinicians including calendar setup and caseload allocation
Participate in operational meetings and reporting activities
Contribute to continuous improvement initiatives

Business Development Support

Assist with qualified referral growth initiatives
Build relationships with support coordinators and external stakeholders
Promote Telehealth opportunities where appropriate
Support intake pathways and participant engagement activities

About You
You are an experienced scheduler or coordinator who enjoys balancing competing priorities while maintaining excellent stakeholder relationships.
You bring:
Essential Experience
✔ Experience in scheduling, rostering or coordination roles
✔ Strong organisational and time management skills
✔ High attention to detail
✔ Ability to manage competing priorities in a fast-paced environment
✔ Strong communication and stakeholder management capability
✔ Problem-solving mindset and confidence making decisions

Highly Regarded

Experience within Allied Health, Disability or NDIS sectors
Knowledge of service agreements and funding models
Experience working in high-volume scheduling environments
Experience using:
Freshdesk
Xero
Practice management systems

Success in This Role Looks Like

You will help achieve:

High clinician utilisation performance (target 85%+)
Reduced cancellations and improved participant engagement
Faster referral-to-service timeframes
Optimised clinician schedules and travel efficiency
Positive participant and stakeholder experiences

Why Join TCAT?

At TCAT, we value collaboration, innovation and participant-centred care.
We offer:
✨ Hybrid working arrangement (3 office / 2 WFH)
✨ Opportunity to work with a national multidisciplinary team
✨ Career growth and leadership development opportunities
✨ Supportive and collaborative environment
✨ Purpose-driven work that positively impacts participants and families

Apply Now

If you are an organised, solutions-focused professional looking to step into a national coordination role within a growing allied health organisation, we would love to hear from you.
Apply today and become part of a team making a meaningful difference across Australia.

Pay: $75,000.00 per year

Experience:

scheduling/appt: 3 years (Preferred)

Work Authorisation:

Australia (Required)

Work Location: In person

Quick Apply

Refine Your Search

booking coordinator jobs in sydney, nsw

NATIONAL SENIOR ADMINISTRATION COORDINATOR

Housing Specialist - NSW

Logistics Coordinator

Reservation & Events Coordinator

Function Coordinator

Support Coordinator

Logistics Coordinator

Community Engagement Coordinator

Hotel Operations Coordinator

Reservation & Events Coordinator

Sr. Workplace Experience & Operations Coordinator

Operations & Administration Coordinator

Student Services Coordinator

Team Coordinator - Technology Team

Community Coordinator

Workplace Experience Coordinator

Warehouse & Logistics Coordinator

Wellness Coordinator

Wellness Coordinator

Community Coordinator

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