About Us
Presided over by the Archbishop, the Catholic Archdiocese of Melbourne is the largest Archdiocese in Australia. It comprises around 1.1 million Catholics with a wide variety of people, cultures and ministries, providing services and support including pastoral, educational, social welfare, financial and administration services.
The Mission Directorate is a core initiative at the service of proclamation, formation and mission for the Archdiocese of Melbourne: offering strategies, resources and support for the pastoral needs of parishes and local faith communities; and focusing on the proclamation of the Gospel, faith formation and Christian living delivered with missionary energy.
Summary:
The Executive Support Officer provides high-level administrative and executive support to the Director for Mission, ensuring the smooth and efficient operation of the office and enabling the delivery of key strategic priorities. Working closely with the Director, the role requires professionalism, discretion and sound judgement in managing confidential matters, coordinating priorities and supporting a broad range of mission-related activities.
Recognising the role and activities of the Director can occur outside regular business hours, a flexible approach to this position will be mutually agreed.
Responsibilities:
- Manage the Director’s priorities, including diary coordination, communications, enquiries and workflow management
- Support the planning and delivery of staff development, formation and liturgical initiatives led by the Director
- Coordinate meetings and events, including scheduling, venue bookings, catering, invitations and budget tracking
- Monitor progress of key initiatives, tracking responses and escalating issues to the Director as required
- Act as the primary point of contact between the Director, Chancery Executives, leadership team, and internal/external stakeholders
- Draft, format and coordinate reports, correspondence, meeting papers and briefing materials, including research and collation
- Coordinate documentation, maintaining accurate records and ensuring timely distribution of materials and correspondence
- Provide administrative support including credit card reconciliation, staff leave administration and onboarding of new employees
- Participate in team meetings, formation opportunities and annual planning activities
- Undertake additional tasks as required to support the Director
What you bring:
- A deep understanding of the mission, values and teachings of the Catholic Church, and the ability to work respectfully and effectively within a Catholic organisation.
- Demonstrated experience providing executive-level administrative support within a complex environment, including diary coordination, document preparation, meeting support and stakeholder liaison.
- Highly developed organisational and time management skills, with the ability to manage competing priorities, exercise initiative and maintain attention to detail while working across multiple activities and projects.
- Strong written and verbal communication skills, including experience coordinating correspondence, reports, meeting papers and other organisational documentation with professionalism and accuracy.
How to Apply
If you believe your skills and experience align with this position, we would love to hear from you. To submit an application, please click apply and provide a copy of your current resume and a cover letter.
Please note: We will be reviewing applications on a rolling basis. We encourage you to apply as soon as possible.
Employment is subject to satisfactory background checks which include a National Police Check, Working with Children Check and Reference Checks. To be successful in this role you must hold valid working rights in Australia.
The Archdiocese is committed to the safety, wellbeing, and dignity of all children and vulnerable adults.
