- Role title: Administration Officer
- Role type: Maximum term, full-time (maternity leave cover until April)
- Role grade: Administration Officer Level 2, (Year 1-2)
- Department and location: Health Information Services, St Vincent’s Hospital, Darlinghurst
- Salary: $66,608.03 - $68,817.27 + super +salary packaging
Better and fairer care. Always.
We are St Vincent’s Health Australia, Australia’s largest not-for-profit provider of health and aged care services.
Founded by The Sisters of Charity in 1857, our +30,000 healthcare superheroes operate public and private hospitals, residential aged care, community and virtual care, and outreach programs.
About the role
- Provide high-quality administrative support to ensure the accurate management, processing and distribution of patient correspondence and medical records.
- Support clinicians and external stakeholders by responding to enquiries and assisting with the use of the iMedX Transcription system and related applications.
- Maintain accurate patient, GP and clinic information, ensuring correspondence is delivered promptly and confidentially to the appropriate recipients.
- Manage the preparation, scanning, filing and quality assurance of medical records, contributing to the integrity of the Scanned Medical Record (SMR) system.
- Collaborate with multidisciplinary teams, including clinical staff and Social Work, to retrieve and track medical records while providing flexible administrative support across the department.
About you
- Previous clerical or administrative experience, ideally within a healthcare setting
- Strong attention to detail with the ability to work flexibly and accurately
- Excellent communication skills, including professional phone manners and customer service focus
- Proven ability to manage competing priorities and work efficiently in a fast-paced environment
- Experience scanning medical records, with data entry or record processing skills highly regarded
Why work at St Vincent’s?
- Join us on our mission to provide care to all, including the most at-risk people in our community
- Discounted access to many gyms for you and your family with Fitness Passport
- Access to discounted private health insurance with Medibank
- Access to a government salary sacrifice program. Make a proportion of your salary tax-free
- Committed to financial support for educational development, scholarship programs, paid study leave
About the hospital
In this role you will be based at St Vincent’s hospital, Darlinghurst.
- A busy inner-city hospital in a beautiful location
- Surrounded by great cafes, galleries and theatres, parks, nightlife, and nearby glorious beaches
- A place of expert clinical care for at-risk people
- Closely partnered with universities & affiliated research institutes, many of which are located on-campus
- Centres of excellence include heart & lung transplantation, bone marrow transplantation, cardiology, cancer care, AIDS/HIV, respiratory medicine, mental health, homeless health, drug & alcohol services, and correctional health
Sponsorship / work rights for Australia
Please note, visa sponsorship is not available for this position. For this role you must be an Australian or New Zealand citizen or have an Australia visa that grants you the work rights necessary for the role.
Pre-employment checks
Your employment is conditional upon the completion of all role-required pre-employment checks, including relevant immunisations.
Equal opportunity
We celebrate diversity & inclusion and are committed to equal employment opportunity for everyone.
How to apply
The closing date for applications is 22 July 2026
Please submit your resume and a brief cover letter highlighting how your interest, skills, and experience align with each of the things listed in the About You section of this job advert.
Shortlisting for this position will commence immediately. We encourage you to apply promptly as the advertisement may close early should a suitable applicant be sourced.
Respectfully, this role is not open to recruitment agencies.
For more information, and to apply click here
