Job description
Agency Department of Corporate and Digital Work unit Finance and Employment Services
Development
Job title Team Administrator Designation Administrative Officer 4
Job type Full time Duration Ongoing
Salary or $77,344 - $88,179 Location Darwin
Position number 20007 RTF 349392 Closing 15/06/2026
Contact officer Andrew Thomson on 08 8999 1398 or [email protected]
About the agency https://dcdd.nt.gov.au
Apply online https://jobs.nt.gov.au/Home/JobDetails?rtfId=349392
APPLICATIONS MUST INCLUDE A ONE-PAGE SUMMARY ABOUT YOU, A DETAILED RESUME AND COPIES OF YOUR
TERTIARY QUALIFICATIONS.
Information for applicants – inclusion and diversity and Special Measures recruitment plans
The NTPS values diversity. The NTPS encourages people from all diversity groups to apply for vacancies and accommodates
people with disability by making reasonable workplace adjustments. If you require an adjustment for the recruitment
process or job, please discuss this with the contact officer. For more information about applying for this position and the
merit process, go to the OCPE website.
Aboriginal applicants will be granted priority consideration for this vacancy. For more information on Special Measures
plans, go to the OCPE website.
Primary objective
Provide comprehensive, confidential executive support and high-level administrative services to the Senior Director, Finance
and Employment Services, enabling effective business operations and supporting the achievement of organisational
objectives.
Key duties and responsibilities
1. Provide comprehensive administrative support to the Senior Director which may include:
- Providing high level secretarial support including minute taking and logistical support to working groups, committees,
and events/functions.
- Maintaining appropriate administrative systems, registers, processes, databases and record management to improve
efficiency and service delivery.
- Managing a range of procurement functions including purchasing and invoice management.
- Managing email inboxes, diaries, meetings and travel arrangements.
2. Draft and prepare correspondence and documentation to support the achievement of business requirements.
3. Liaise in a discreet and confidential manner with a wide range of people including but not limited to, all levels of staff
within the agency, the Chief Executive’s office and external stakeholders.
Selection criteria
Essential
1. Demonstrated experience providing administrative support to a senior leader or executive, including managing calendars,
scheduling meetings, handling correspondence and maintaining confidential files and records.
2. Well-developed professional, interpersonal, and influencing skills with the ability to communicate (both written and
verbally) with a diverse group of stakeholders and build positive working relationships with other staff.
3. Proficient in the use of MS Office (Word, Excel, Outlook, Teams, and PowerPoint) and record management systems with
a willingness to adopt new technology.
4. Proven high-level organisational and time management skills, with the ability to prioritise tasks, meet changing deadlines,
work independently with minimal supervision, while maintaining high levels of accuracy and attention to detail.
5. Demonstrated ability to communicate effectively and diplomatically, including the ability to prepare high-level
correspondence in plain English.
6. Strong work ethic and attitude in line with NTG values: commitment to service, ethical practice, respect, accountability,
impartiality, and diversity.
Further information
When choosing to apply for this position, the applicant should consider the full requirements of the position in aligning their
work experience and capabilities to this role. The NTPS Capability and Leadership (CLF) framework applies to all NTPS
employees. CLF 4 applies to this vacancy. The CLF is available here.
