We are seeking program advisor to support the Accessible Buildings Program (ABP). The ABP is part of the Project Delivery East branch in the Project Delivery branch of the VSBA. Through the ABP, the VSBA assists schools to make reasonable adjustments to school facilities to enable students and staff with a disability to participate in regular school activities.
Fixed term full time until 31/12/2027
About the Department
The Department of Education (DE) leads the delivery of education and development services to children and students both directly through government schools and indirectly through the regulation and funding of early childhood services and non-government schools.
About the Victorian School Building Authority
The Victorian School Building Authority (VSBA) is part of the Department of Education and leads the planning, delivery and maintenance of education facilities across both schools and early learning settings. Established in 2016, it oversees one of Victoria's largest building programs, supporting the full education lifecycle from early childhood to secondary school. In response to Victoria's introduction of Two Years of Funded Kindergarten, the VSBA is working closely with the early childhood sector to deliver a significant pipeline of new and expanded kindergarten facilities, often co-located with schools.
The VSBA delivers four key priorities:
- building and expanding schools and early childhood facilities to meet population growth.
- planning, designing and constructing new facilities and upgrading existing ones to meet enrolment demand
- modernising and maintaining school and early learning facilities through coordinated programs, expert advice and grants
- engaging communities to ensure local input, transparency, and strong partnerships in project delivery
The VSBA brings together expertise in property, construction and project management, architecture, facilities maintenance, and education operations, alongside specialists in relocatable buildings, data and policy, finance, communications, and stakeholder engagement
About the Division
The Project Delivery Division leads the kinder infrastructure branch and school upgrade projects. Each branch specialises in managing a type of project - from early childhood projects to upgrade and modernisation works.
About the Role
Program Advisor, Accessible Buildings Program.
We are seeking program advisor to support the Accessible Buildings Program (ABP). The ABP is part of the Project Delivery East branch in the Project Delivery branch of the VSBA. Through the ABP, the VSBA assists schools to make reasonable adjustments to school facilities to enable students and staff with a disability to participate in regular school activities.
Reporting to the manager, the purpose of the role is to support delivery of the ABP program through:
- Coordination/vetting of ABP applications, ensuring applications are complete and aligned with program guidelines, liaising with school and departmental stakeholders as required, ensuring applications a processed in a timely manner.
- Administration of grants funded through the ABP program; monitoring status, following up with school stakeholders to ensure works are completed and reimbursed in a timely manner.
- Management of a special purpose e-mail inbox(es), ensuring that all enquiries are responded to a in a timely manner in line with the VSBA Customer Service Charter.
- Drafting briefs, correspondence and other documentation as required by the program.
- Coordinating meetings with internal and external stakeholders, including issuing agenda and meeting minutes
- Generating financial reports from the VSBA's IPM system; assisting with monthly, half-yearly and end-of-year financial reporting processes.
- Contributing to the drafting of policies, procedures, and other documentation to support program delivery.
- Working collaboratively within the broader ABP team to provide support where neces sary.
All VSBA staff have a shared responsibility to meet the same service standards outlined in the VSBA Customer Service Charter. Our goal is to make every interaction with the VSBA a positive one for our customers, colleagues and key partners regardless of our individual role or team.
Attributes
Knowledge & Skills
Capability Description
Planning and Organising
- Establishes systems and procedures to guide work and track progress
- Identifies processes, tasks and resources required to achieve a goal
- Recognises actual and potential barriers and finds effective ways to deal with them
- Sets clearly defined objectives and priorities and operates accordingly, reviewing and adjusting as required
Problem Solving
- Analyses issues from different perspectives and draws sound inferences from information available
- Identifies and proposes workable solutions to problems
- Implements solutions, evaluates effectiveness and adjusts actions as required
- Liaises with stakeholders
- Seeks all relevant information for problem-solving
Specialist Expertise for 'Infrastructure'
- Understanding of project management, with an emphasis on complex capital works projects to a reagreed timeline
- Understanding of the construction lifecycle, and how to appropriately engage stakeholders through this process including deliverables
Stakeholder Management
- Finds innovative solutions to resolve stakeholder issues
- Identifies and responds to stakeholder's underlying needs
- Identifies issues in common for one or more stakeholders and uses to build mutually beneficial partnerships
- Uses understanding of the stakeholder's organisational context to ensure outcomes are achieved
Commercial Skills
- Focuses on activities and projects that will bring the best business return for the team and organisation
- Knowledgeable about financial issues and responsibilities
- Proactively seeks more efficient ways of doing things
- Undertakes and acts on cost benefit analysis
Personal Qualities
Capability Description
Victorian Public Sector (VPS) Values
- Commitment to organisational values of Responsiveness, Integrity, Impartiality, Accountability, Respect, Leadership and Human Rights.
Working Collaboratively
 83; Commitment to building a supportive and cooperative team environment.
- Engages other teams to share information in order to understand or respond to issues.
- Supports others in challenging situations.
Conceptual and Analytical Ability
- Deals with concepts and complexity comfortably
- Has creative ideas and can project how these can link to innovations
- Uses analytical and conceptual skills to reason through problems
Desirable Qualifications and Experience
- Desirable: considerable/demonstrated experience similar role within government
Further Information
For more details regarding this position please see attached position description for the capabilities to address in application.
The department values diversity and inclusion in all forms - gender, religion, ethnicity, LGBTIQ+, disability and neurodiversity. Aboriginal and Torres Strait Islander candidates are strongly encouraged to apply. For more information about our work, working for the Department, diversity and inclusion, and our employment conditions visit the Department website and our Diversity and Inclusion page
Applicants requiring adjustments can contact the nominated contact person.
Information about the Department of Education's operations and employment conditions can be located at www.education.vic.gov.au.
For further information pertaining to the role, please contact Madeleine Barclay, A/Manager, Accessible Buildings Program via (03) 7022 0415 or [email protected].
Preferred applicants may be required to complete a police check and may be subject to other pre-employment checks. Information provided to the Department of Education will be treated in the strictest confidence.
Please let us know via phone or email if you require any adjustments to ensure your full participation in the recruitment process or if you need the ad or any attachments in an accessible format (e.g large print) due to any viewing difficulties or other accessibility requirements.
Applications close 11:59pm on 17-Sep-2026
