Holmesglen Institute is a leading provider of vocational and higher education in Victoria, with over 40 years of experience and 140,000 graduates. As one of the largest government-owned TAFEs, we offer 600+ courses across multiple campuses, including Chadstone, Moorabbin, Glen Waverley, Eildon, and Melbourne's CBD. Our hands-on learning approach is supported by state-of-the-art facilities and strong industry partnerships, ensuring students gain the skills needed for successful careers. We foster a supportive, inclusive environment that encourages both staff and students to grow, innovate, and make a positive community impact.
The Opportunity:
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Casual Appointment
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PW3 $40.39 - $43.61 p/h + 12% super (dependent on qualifications and experience)
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Chadstone Campus – onsite parking and close proximity to public transport
- Opportunity for a mix of onsite and remote work, depending on project requirements
Holmesglen Institute is undertaking a major ICT Infrastructure Refresh Project, delivering upgrades across our network, data centre, security, telephony and collaboration platforms. To support a key phase of this multi-year program, we are seeking an Administrative Officer to provide high-quality administrative and coordination support on a casual basis over the coming months.
This role works closely with internal teams and external vendors to support the ICT Program and Project Delivery team. The position coordinates day-to-day administrative activities and contributes to the effective delivery of project outcomes.
As an Administration Officer, you will:
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Coordinate workshops, meetings and project logistics, including room bookings, catering and service requests.
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Raise and manage purchase orders, goods receipts, invoices and related procurement documentation.
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Track and reconcile quotes, purchase orders, deliveries and invoices to ensure accurate record keeping and reporting.
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Liaise with vendors to obtain quotes and coordinate procurement and service activities.
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Raise and manage job tickets, work orders and transfer requests to support project delivery.
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Maintain project records and provide administrative support to the ICT Program team.
To be successful, you’ll have:
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Demonstrated experience in an administrative, project support or coordination role.
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Intermediate Microsoft Excel skills, with the ability to manage and maintain accurate records.
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Strong organisational and communication skills, with the ability to manage competing priorities and engage effectively with a range of stakeholders.
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Experience using TechnologyOne or a similar finance/procurement system (TechnologyOne essential).
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Knowledge of procurement and financial administration processes, with experience using CIA highly regarded.
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High level of accuracy and attention to detail when managing documentation, purchase orders and invoices.
WWCC and Police Check:
Appointment to this position is dependent on obtaining a Victorian ‘employee’ Working with Children Check, and a valid Police Check within the last 12 months.
Our commitment to you:
At Holmesglen Institute, we are committed to fostering a safe, supportive, and flexible workplace where our employees can thrive both personally and professionally. We’ve implemented strong systems and ongoing support to ensure our staff can work and deliver in a safe and adaptable environment. Our team benefits from a range of wellbeing initiatives, access to the Employee Assistance Program, and opportunities for professional and career development. We also offer paid parental leave and flexible work arrangements to support a healthy work-life balance.
Holmesglen is a child safe and equal opportunity employer. We are dedicated to attracting, retaining and developing our people. We value diversity in our workforce and encourage people from all backgrounds, abilities, and identities to apply for roles within our organisation, including the Aboriginal and/or Torres Strait Islander community.
Here's how to apply:
Please submit your updated resume and a short cover letter outlining your suitability for the role against the requirements listed in the advertisement. We commit to responding to every applicant.
We commit to respond to every applicant.
Applications for this position close on 11:59 pm Sunday 12 July 2026.
If you require specific support to apply for this position or have any application queries, please contact the People Experience Department at [email protected] or on 03 9564 1530 and we will work with you to identify the best way to assist.
