Job description
Agency Department of Education and Training Work unit Strategic Projects
Job title Executive Assistant Designation Administrative Officer 4
Job type Full time Duration Ongoing
Salary $77,344 - $88,179 Location Darwin
Position number 47995 RTF 350161 Closing 29/06/2026
Contact officer Uzuri Olazabal at [email protected]
About the agency https://education.nt.gov.au/
Apply online https://jobs.nt.gov.au/Home/JobDetails?rtfId=350161
APPLICATIONS MUST INCLUDE A ONE-PAGE SUMMARY ABOUT YOU, A DETAILED RESUME AND COPIES OF YOUR
TERTIARY QUALIFICATIONS.
Information for applicants – inclusion and diversity and Special Measures recruitment plans
The NTPS values diversity. The NTPS encourages people from all diversity groups to apply for vacancies and accommodates
people with disability by making reasonable workplace adjustments. If you require an adjustment for the recruitment
process or job, please discuss this with the contact officer. For more information about applying for this position and the
merit process, go to the OCPE website.
Aboriginal applicants will be granted priority consideration for this vacancy. For more information on Special Measures
plans, go to the OCPE website.
Primary objective
Provide comprehensive, confidential, administrative support to the Executive and work unit, including administrative
coordination and Ministerial Liaison support.
Context statement
All divisions within the department are responsible for providing support, strategic and operational advice to assist the
organisation to improve its performance and deliver quality education and training services across the Northern Territory.
Key duties and responsibilities
1. Provide comprehensive administrative support which may include:
- Managing email inboxes, diaries, meetings and travel arrangements
- Monitoring all communication channels in and out of the executive’s office, including telephone and email enquiries,
screening calls and delivering messages in a timely manner
- Maintaining appropriate administrative systems, registers, processes, databases and record management
- Ensure high quality products and the management of effective and efficient workflows within the unit
- Managing a range of procurement functions including travel arrangements, purchasing and processing credit card
transactions
- Supporting working groups, committees and for events/functions the Executive/work unit are involved with.
2. Liaise in a discreet and confidential manner with a wide range of people including but not limited to; all levels of staff
within the agency, the Minister’s office, external stakeholders and the general public.
Selection criteria
Essential
1. Proven successful experience in providing administrative support; with a high attention to detail, sound judgement, the
ability to maintain confidentiality and a clear understanding of the need for tact and diplomacy.
2. Prior experience operating in a fast-paced environment with strong organisational and time management skills.
Demonstrated ability to prioritise tasks, work independently with minimal supervision and work under pressure.
3. High level of motivation and ability to monitor and meet changing priorities and deadlines.
4. Sound knowledge in computer systems, records management and major business systems, or the ability to obtain quickly.
5. Well-developed interpersonal, oral and written communication skills, with a demonstrated ability to communicate
professionally and effectively at all levels and with people from diverse backgrounds.
Further information
When choosing to apply for this position, the applicant should consider the full requirements of the position in aligning their
work experience and capabilities to this role. The NTPS Capability and Leadership (CLF) framework applies to all NTPS
employees. CLF 4 applies to this vacancy. The CLF is available here. The successful applicant is required to hold a valid
working with children clearance and a current driver’s license.
